Finance Assistant

Khalsa Aid International; Taplow; On-site; GBP 16,000 - 21,000; Part time

Job summary

Khalsa Aid International is seeking a Finance Assistant to support the charity's finance function in a busy NGO environment. The role covers accounts payable, bookkeeping, donor fund tracking, and financial reporting, with scope to contribute to audits and performance reporting.

Hours are 20–22.5 per week (days negotiable) with a pay rate of £15.40–£17.95 per hour, depending on experience, and the opportunity to grow in a values-driven global humanitarian organisation.

Qualifications

• Accounting qualification or studying towards AAT/ACCA/CIMA.
• 2-3 years’ experience in finance, accounts or bookkeeping.
• Experience with Xero, Sage or QuickBooks and advanced Excel.

Responsibilities

• Process invoices and manage accounts payable.
• Record and reconcile donations and income streams.
• Perform bank reconciliations and maintain ledgers.
• Manage petty cash and staff expenses.
• Assist with month-end processes (journals, accruals, prepayments).
• Support budgeting and forecasting activities.
• Maintain organised financial records for audit and compliance.
• Assist with management accounts and donor reporting.
• Monitor and track restricted funds.
• Prepare and submit Gift Aid claims (HMRC).
• Update financial data on internal systems (e.g. Notion).
• Coordinate payments across international projects and teams.
• Handling donation queries and issuing donation receipts.
• Follow up with donors regarding Gift Aid claims.

Skills

Advanced Excel

Excel

Numerical ability

Attention to detail

Organisation

Deadline oriented

Independent work

Interpersonal communication

Education

AAT/ACCA/CIMA studies or degree

Tools

Xero

Sage

QuickBooks

Job description

20-22.5 hours per week, days negotiable (may be a requirement to increase hours)

£15.40 – £17.95 per hour (depending on experience)

About Us

Khalsa Aid International is an award-winning global humanitarian organisation providing aid in disaster zones and supporting vulnerable communities worldwide. We are seeking a Finance Assistant to join our growing team and help ensure transparency, accountability, and effective use of donor funds.

The Role

This is an excellent opportunity for someone early in their finance career to gain hands-on experience in a fast-paced charity / NGO environment. You will support core finance functions including accounts payable, bookkeeping, bank reconciliations, donor fund tracking, and financial reporting.

Key Responsibilities

• Process invoices and manage accounts payable
• Record and reconcile donations and income streams
• Perform bank reconciliations and maintain accurate ledgers
• Manage petty cash and staff expenses
• Assist with month-end processes (journals, accruals, prepayments)
• Support budgeting and forecasting activities
• Maintain organised financial records for audit and compliance
• Assist with management accounts and donor reporting
• Monitor and track restricted funds
• Prepare and submit Gift Aid claims (HMRC)
• Update financial data on internal systems (e.g. Notion)
• Coordinate payments across international projects and teams
• Handling donation queries and issuing donation receipts.
• Following up with donors regarding Gift Aid claims and supporting them throughout the Gift Aid process.

Requirements

• Studying towards or qualified in AAT / ACCA / CIMA or relevant degree
• 2-3 years’ experience in finance, accounts, or bookkeeping
• Experience with accounting software (Xero, Sage, QuickBooks)
• Strong Excel skills and numerical ability
• High attention to detail and organisation
• Deadline oriented
• Can work independently;
• Advanced Excel skills;
• Been involved in the process of preparing management reports and preparing for internal and external audits.
• Experience in charity / non-profit finance
• Knowledge of fund accounting / restricted funding
• Exposure to audit or payroll

What We’re Looking For

• Passion for humanitarian and charity work
• Proactive, adaptable, and solution-oriented mindset
• Ability to manage multiple tasks and meet deadlines
• Strong interpersonal and cross-cultural communication skills
• High level of integrity and professionalism

Candidates must have the legal right to work in UK; we are unable to offer visa sponsorship for this position.

We are an equal opportunity employer and welcome applications from all qualified individuals regardless of race, colour, religion, gender, sexual orientation, gender identity or expression, national origin, disability, age, or any other protected status. We are committed to creating a diverse and inclusive workplace where everyone feels valued and respected.