Part Time Care Home Administrator

Meallmore; Greenock; On-site; GBP 17,000 - 19,000; Part time

Benefits offered by this job

Company sick pay & free parking

Subsidised meals & Blue Light Card

Overtime rates & Wagestream

Job summary

Meallmore is seeking a Care Home Administrator for Kincaid House in Greenock. The role delivers essential administrative support within a warm care home setting, including financial and personnel record-keeping, payroll processes and regulatory compliance.

You will work 22.5 hours per week (Mon-Wed 8am-4pm) and use MS Word, Excel and Outlook to manage records and respond to inquiries with professionalism and courtesy.

Qualifications

• Strong numerical and word processing skills.
• Experience with MS Word, MS Excel and Outlook.
• Good communication and organisational skills.
• Experience in bookkeeping/administration.
• Friendly, confident and customer-focused.

Responsibilities

• Provide a high quality of administrative support to the home.
• General office duties including filing, photocopying and telephone enquiries.
• Financial compliance at care home level.
• Payroll and staffing procedures following safe recruitment guidelines.
• Maintain accurate and timely resident and staff records on relevant systems.

Skills

Numerical skills

Word processing

Communication skills

Organisational skills

Bookkeeping/administration experience

Tools

MS Word

MS Excel

Outlook

Job description

Care Home Administrator

A little bit about us

Set in the scenic town of Greenock, Kincaid House is a welcoming 90-bed care home offering nursing, specialist dementia and short-stay respite care for the elderly with views across the River Clyde. Our home combines modern facilities with personalised, compassionate care in a warm and supportive environment where residents feel safe, valued and comfortable. If you are passionate about delivering exceptional care, we’d love to welcome you to our team.

Salary: £12.99per hour

Hours: 22.5hours per week (3 days per week, 8am-4pm)

Competitive benefitssome of which are:

• Company sick pay & free parking
• Subsidised colleague meals & Blue Light Card eligibility
• Overtime rates & Wagestream (access to earned wages before payday)

Role & Responsibilities

• Provide a high quality of administrative support to the home
• General office duties including filing, photocopying & dealing with telephone enquiries
• Financial compliance at care home level
• Payroll and staffing procedures - following safe recruitment procedures as per company guidelines
• Maintain accurate and timely resident and staff records on relevant systems

What we are looking for

• Good numerical and word processing skills
• Knowledge and experience of MS Word, MS Excel, and Outlook
• Good communication and organisational skills
• Previous experience of book-keeping/administration
• Friendly, confident, well-presented and customer focused
• Professional telephone manner
• Genuine interest in working within a caring environment

We believe in creating a warm, welcoming environment where both residents andcolleagues feel valued and supported. Join us and be part of a team that truly makes a difference.

Please note that all job offers are subject to satisfactory references and Disclosure Scotland Scheme Membership (PVG).