Part-Time Administrative Assistant - Term time only

Lancing College; Worthing; On-site; GBP 12,000 - 19,000; Part time

Job summary

Lancing College in Worthing is seeking a Part-Time Administrative Assistant to support the Sports Department and school office. The role is term-time only, 6 hours per week, with hours 9:00–11:00 on Monday, Wednesday and Friday, with some flexibility for the right candidate.

You will manage emails, maintain records, assist with data entry, and help organise fixtures, transport, communications and sports events. A proactive, well-organised approach and good IT skills are essential.

Qualifications

• Previous administrative experience.
• Excellent organisational and time-management skills.
• Strong attention to detail and accuracy.
• Good written and verbal communication skills.
• Competent in Microsoft Office applications, including Word, Excel and Outlook.
• Ability to work independently and manage priorities effectively.
• Professional, friendly and approachable manner.
• Experience working within a school or educational setting.
• An interest in sport and an understanding of school sports administration.
• Experience using school management information systems.

Responsibilities

• General Administration: provide support to the school office and wider team.
• Manage email correspondence and distribute information.
• Maintain accurate records and filing systems (electronic and paper).
• Prepare letters, forms, reports and other documents.
• Assist with data entry and updating school databases.
• Handle photocopying, scanning and document preparation.
• Support meetings and events organization.

Skills

Organisational skills

Attention to detail

Microsoft Office

Communication skills

Time management

Tools

Microsoft Word

Excel

Outlook

Job description

Part-Time Administrative Assistant - Term time only

The Appointment

We are seeking a highly organised and proactive Administrative Assistant to provide efficient administrative support with a particular focus on assisting the Sports Department. This role is ideal for someone who enjoys working in a busy school environment, is detail-oriented, and can manage a variety of administrative tasks effectively.

The post-holder will play an important role in ensuring the smooth running of day-to-day administration and will support the coordination of sporting fixtures, events, communications and records.

Job Title: Part-Time Administrative Assistant

Reporting to: Head

Key Tasks and Responsibilities

General Administration:

• To provide general administrative support to the school office and wider team.
• To manage email correspondence and distribute information as required.
• To maintain accurate records and filing systems, both electronic and paper based.
• To prepare letters, forms, reports and other documentation.
• To assist with data entry and updating school databases.
• To handle photocopying, scanning and document preparation.
• To support the organisation of meetings and events where required.

Sports Department Support:

• To assist with the administration and organisation of sports fixtures, tournaments and events.
• To maintain sports calendars, schedules and fixture information.
• To prepare and distribute communications to parents, staff and visiting schools regarding sporting activities.
• To update and maintain team lists, transport arrangements and consent records.
• To support the recording and reporting of sports results and achievements.
• To assist with ordering and maintaining sports-related resources and equipment records.
• To liaise with staff regarding sporting events and administration requirements.

Skills and Qualifications:

• Previous administrative experience.
• Excellent organisational and time-management skills.
• Strong attention to detail and accuracy.
• Good written and verbal communication skills.
• Competent in Microsoft Office applications, including Word, Excel and Outlook.
• Ability to work independently and manage priorities effectively.
• Professional, friendly and approachable manner.
• Experience working within a school or educational setting.
• An interest in sport and an understanding of school sports administration.
• Experience using school management information systems.

Terms and Conditions:

• Hours of work are 6 hours per week hours to be worked Monday, Wednesday and Friday 9.00am - 11.00am, although we can offer some flexibility for the right candidate.

Information & Downloads

Location:

Department:

Salary: £14.24 per hour, inclusive of holiday pay.