Part-time Accounts & Business Operations Administrator

Complii; Birkenhead; On-site; GBP 18,000 - 24,000; Part time

Benefits offered by this job

25 days holiday pro rata

Job summary

Celtic Fire Security is seeking a Part-time Accounts & Business Operations Administrator for its Wirral office. The role supports finance processes and day-to-day operations, with 20 hours per week and a pro-rata 25 days holiday.

You will work within the Complii Group and contribute across accounts payable, receivable and admin duties. Key responsibilities include processing invoices, payroll, reconciliations and supporting month-end reporting, while coordinating office admin and assisting the

Qualifications

• Recent experience in Accounts/Finance Administration or Bookkeeping.
• Knowledge of purchase ledger, sales ledger, reconciliations, payroll preparation and credit control.
• Experience using accounting software such as QuickBooks; strong Microsoft Office skills.

Responsibilities

• Process supplier invoices and enter data onto QuickBooks; reconcile delivery notes and manage purchase ledger activities.
• Check, issue and monitor sales invoices; produce monthly statements; support credit control and respond to AP/AR enquiries.
• Prepare employee wages and expense claims; complete corporate card and expense reconciliations; assist with month-end reporting with Finance Team.
• Coordinate day-to-day office operations; prepare commission sheets; arrange staff travel and accommodation; provide general admin support.

Skills

Accounts experience

Payroll processing

Credit control

Excel

Office suite

Tools

QuickBooks

Sage

Microsoft Excel

Word

Outlook

Job description

Here at Celtic Fire Security, we're looking for a Part-time Accounts & Business Operations Administrator to join our friendly and growing team based at our office in Bromborough, Wirral, working 20 hours per week. This is a varied and important role supporting both the financial and day-to-day operational activities of the business. You'll play a key part in ensuring our finance processes run smoothly while helping to coordinate office administration and supporting the wider team.

The Accounts & Business Operations Administrator will take ownership of a broad range of finance and office administration responsibilities, including purchase and sales ledger activities, payroll processing, credit control, expense management and general business support. This role requires excellent attention to detail, strong organisational skills and the ability to manage multiple priorities while working independently and collaboratively with colleagues across the business.

What you receive for joining us:

• We're offering a competitive salary, 25 days holiday per annum pro rata, in a supportive and friendly working environment.
• You'll work as part of a collaborative team where your contribution is genuinely valued, with ongoing support from experienced colleagues across both Celtic Fire Security and the wider Complii Group.

Here's a look at some of the things you'll be doing:

• Processing supplier invoices, entering data onto QuickBooks, reconciling delivery notes and managing purchase ledger activities. Will be moving over to sage in the coming months
• Checking, issuing and monitoring sales invoices, producing monthly account statements, supporting credit control and responding to accounts payable and receivable enquiries
• Preparing employee wages and expense claims, completing corporate card and expense reconciliations, assisting with month-end reporting in conjunction with the Complii Finance Team
• Coordinating the day-to-day running of the office, preparing commission sheets, booking staff travel and accommodation, and providing general business administration support across the company

Can you show experience in some of these areas:

• Proven recent experience in an Accounts, Finance Administration or Bookkeeping role with strong knowledge of purchase ledger, sales ledger, reconciliations, payroll preparation and credit control
• Experience using accounting software such as QuickBooks together with strong Microsoft Office skills, particularly Excel, Word and Outlook
• Excellent organisational, prioritisation and time management skills with exceptional attention to detail and the ability to work accurately using your own initiative
• Strong communication and interpersonal skills with a proactive and flexible approach. Previous experience within the Fire & Security, engineering or construction sectors would be advantageous but is not essential

Introducing our organisation:

Celtic Fire Security is proud to be part of Complii. Complii is a leading integrated provider of safety and regulatory compliance services across our water, air, fire, electrical and vertical transportation divisions, supporting organisations nationwide to operate safely, compliantly and responsibly. Joining Celtic Fire Security means becoming part of a growing organisation where you'll have the opportunity to make a real impact, contribute to the continued success of the business, and build a rewarding long-term career within the wider Complii Group