Parks & Open Spaces Support Officer

Hull City Council; Hull Bridge; Presencial; GBP 26 000 - 27 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

LGPS pension

23 days annual leave + public holidays

Career development opportunities

Training courses and learning methods

Supportive culture

Resumo da oferta

Hull City Council is seeking a full-time administrative support specialist for the Parks and Open Spaces team. You will coordinate work allocation, handle customer queries and maintain data across multiple IT systems.

The role requires effective communication with the public and internal teams, with responsibilities spanning document handling, reporting, and service coordination. Training and development opportunities are provided.

Qualificações

• Experience providing administrative support to a team.
• Strong communication with the public, call centre and agencies.
• Proficient use of IT systems and MS Office suite.

Responsabilidades

• Coordinate work allocation across the Parks & Open Spaces team.
• Monitor and prioritise office-based services and customer queries.
• Maintain data accuracy across systems and generate basic reports.
• Support procurement and financial transactions for the service.

Conhecimentos

Coordination

Customer service

Communication

IT literacy

Ferramentas

Oracle CRM

Oracle e-business

Colony

Mayrise

Qlikview

Microsoft Word

Microsoft Excel

Microsoft Outlook

Descrição da oferta de emprego

Number of Vacancies: 1 Time Type: Full time Worker Type: Regular Proposed Interview Date: Wednesday, December 9, 2026 Hours of Work: 37 Hiring Manager: Paul Fincham Contact Number: 01482 612757 Job Description Summary: This is a full time, permanent position. For an informal discussion about the role, please contact Andrew Wilson, Parks & Open Space Strategic Manager on 07787 558 252 or [e-mail] Place of Work is Stockholm Road Depot, HU7 0XW where interviews will also be held.

ROLE AND PURPOSE

To provide support to the Parks and Open Spaces team to ensure productive and efficient administrative support through co-ordination of work allocation. Monitor and prioritise the efficient delivery of a wide range of office-based services by the Parks and Open Spaces team. Communicate effectively with members of the public, the call centre and internal and external agencies to ensure effective service delivery and to meet the customer promises and service standards of the Development, Performance and Open Spaces section.

PRINCIPAL ACCOUNTABILITIES

• 1. Statutory Obligations – Support the Parks and Open Spaces team through coordination of work allocation between the Parks and Open Spaces Team, handling service requests and escalations for all Parks and Open Spaces statutory and non-statutory services.
• 2. To monitor and allocate tasks relating to all office-based services for the parks and open spaces team. This includes taking and distributing minutes, writing letters to the public, elected members and internal and external agencies, relaying information and solving service problems using information provided by the relevant Service Manager. Ensuring all customer and call centre telephone queries and enquiries are answered and dealt with politely and efficiently.
• 3. To ensure excellent customer service which meets the customer promises and service standards of the department; and to handle with autonomy all Parks and Open Space customer queries, ensuring customer expectations are met and where service failures have occurred, that escalations are managed to the satisfaction of the customer.
• 4. Be responsibilities for maintaining, inputting, validating, analysing and extracting up to date, accurate quality data across a range of technical, service specific and corporate systems. Creating, collating and distributing requests for service to enable the efficient delivery of frontline services.
• 5. Updating the 'Stop Press' on the 'A to Z' to Call Centre information for the Parks and Open Space Team.
• 6. Oversee the allocation of work covering the procurement of goods and services, coordination of financial transactions and management of record keeping systems ensuring accuracy and consistency across the service support team.
• 7. Carry out market research and service specific surveys, analyse information to identify problems and future service efficiencies; and develop solutions to meet service priorities and plans based on customer feedback.
• 8. Collate and validate daily and weekly activity statistics, prepare basic reports using spreadsheets and/or databases as appropriate, and provide verbal and written reports on project/priority progress and findings as required across the service.
• 9. To use a range of IT packages including, but not limited to Confirm, Oracle CRM, Oracle e-business, Colony, Mayrise and Qlikview as well as Microsoft programmes such as Word, Excel, Outlook etc to ensure the Customer Services Team operates efficiently.
• 10. Ensure cover is available for all members of the Parks and Open Spaces team by handling incoming telephone calls and managing telephone messages, using initiative and independence taking action with requests on behalf of senior officers.
• 11. The Health and Safety at Work etc. Act 1974 and associated legislation places responsibilities for health and safety on Hull City Council, as your employer and you as an employee of the council. In addition to the Councils overall duties, the post holder has personal responsibility for their own health, safety and wellbeing and that of other employees; additional and more specific responsibilities are identified in the Council's Corporate H&S policy.

Compensation Grades: GRADES 4.

Pay Ranges: £26,427.00 - £27,274.00

Job Classifications: 3- Not Politically Restricted - Designated As Not Politically Sensitive (Politically Restricted Posts), Casual - (Travel Allowance Policy), No - (Childcare Disqualification Requirement), No - (Statutory Post)

Benefits of Working of Hull City Council:

• - A competitive salary
• - An excellent pension through the Local Government Pension Scheme (LGPS)
• - Initially 23 days annual leave depending on length of service. You will also get eight public holidays per year, and three additional days off, one in May/August and one during the Christmas/New year period
• - Career development and learning experiences from a range of training courses and learning methods
• - Supportive and forward-thinking culture
• - Great career development opportunities

We are committed to increasing the diversity, equality, and inclusion within our workforce to represent the people we serve and build an environment in which everyone can feel like they belong. We encourage people from all backgrounds to apply. We adopt a 'name blind' approach to shortlisting. Recruiting managers will not have access to personal information, including your name and contact details, until a shortlisting decision has been made. Equality monitoring information is not accessible by recruiting managers at any stage. We reserve the right to amend the dates associated with this advert, which may include closing the advert early where required. The Council is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all employees and volunteers to share this commitment. Online searches, including social media, may be carried out as part of the recruitment process. By joining our team you will be making a tangible difference to the lives of people in Hull. Working with people who are as passionate about our place and public services as you are.

https://www.hull.gov.uk/jobs/welcome-hull-city-council/introduction-working-hull-city-council