Parks & Open Spaces Support Officer

Hull City Council; Hull and East Yorkshire; On-site; GBP 26,000 - 27,000; Full time

Benefits offered by this job

LGPS pension

Annual leave 23 days

Public holidays 8

Career development

Training courses

Job summary

Hull City Council is seeking a Parks and Open Spaces Support Officer to provide administrative support and coordinate work allocation within the team. You will liaise with the public, call centre and partner agencies to ensure timely service delivery.

Responsibilities include maintaining data across multiple systems, producing basic reports, and handling enquiries with professionalism. The role is based at Stockholm Road Depot, HU7 0XW, with interviews held there.

Qualifications

• Experience handling administrative tasks and coordinating work allocation.
• Ability to manage customer queries with professionalism and courtesy.
• Familiarity with office IT packages and data entry processes.
• Experience creating basic reports from spreadsheets/databases.
• Comfort with communicating with the public, call centre and external agencies.

Responsibilities

• Coordinate work allocation between Parks and Open Spaces teams.
• Monitor and allocate tasks for office-based services and take notes/minutes.
• Manage customer queries and ensure service standards are met.
• Maintain, validate and analyse data across multiple systems.
• Prepare simple reports on activity and progress.

Skills

Communication skills

Administrative support

Tools

Confirm

Oracle CRM

Oracle e-business

Colony

Mayrise

QlikView

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Number of Vacancies:1Time Type:Full timeWorker Type:RegularProposed Interview Date:Wednesday, December 9, 2026Hours of Work:37Hiring Manager:Paul FinchamContact Number:01482 612757Job Description Summary:This is a full time, permanent position.For an informal discussion about the role, please contact Andrew Wilson, Parks & Open Space Strategic Manager on 07787 558 252 or [e-mail] of Work is Stockholm Road Depot, HU7 0XW where interviews will also be held.ROLE AND PURPOSETo provide support to the Parks and Open Spaces team to ensure productive and efficient administrative support through co-ordination of work allocation. Monitor and prioritise the efficient delivery of a wide range of office-based services by the Parks and Open Spaces team. Communicate effectively with members of the public, the call centre and internal and external agencies to ensure effective service delivery and to meet the customer promises and service standards of the Development, Performance and Open Spaces section.PRINCIPAL ACCOUNTABILITIES:1. Statutory Obligations – Support the Parks and Open Spaces team through coordination of work allocation between the Parks and Open Spaces Team, handling service requests and escalations for all Parks and Open Spaces statutory and non-statutory services.2. To monitor and allocate tasks relating to all office-based services for the parks and open spaces team. This includes taking and distributing minutes, writing letters to the public, elected members and internal and external agencies, relaying information and solving service problems using information provided by the relevant Service Manager. Ensuring all customer and call centre telephone queries and enquiries are answered and dealt with politely and efficiently.3. To ensure excellent customer service which meets the customer promises and service standards of the department; and to handle with autonomy all Parks and Open Space customer queries, ensuring customer expectations are met and where service failures have occurred, that escalations are managed to the satisfaction of the customer.4. Be responsibilities for maintaining, inputting, validating, analysing and extracting up to date, accurate quality data across a range of technical, service specific and corporate systems. Creating, collating and distributing requests for service to enable the efficient delivery of frontline services.5. Updating the ‘Stop Press’ on the ‘A to Z’ to Call Centre information for the Parks and Open Space Team.6. Oversee the allocation of work covering the procurement of goods and services, coordination of financial transactions and management of record keeping systems ensuring accuracy and consistency across the service support team.7. Carry out market research and service specific surveys, analyse information to identify problems and future service efficiencies; and develop solutions to meet service priorities and plans based on customer feedback.8. Collate and validate daily and weekly activity statistics, prepare basic reports using spreadsheets and/or databases as appropriate, and provide verbal and written reports on project/priority progress and findings as required across the service.9. To use a range of IT packages including, but not limited to Confirm, Oracle CRM, Oracle e-business, Colony, Mayrise and Qlikview as well as Microsoft programmes such as Word, Excel, Outlook etc to ensure the Customer Services Team operates efficiently.10. Ensure cover is available for all members of the Parks and Open Spaces team by handling incoming telephone calls and managing telephone messages, using initiative and independence taking action with requests on behalf of senior officers.11. The Health and Safety at Work etc. Act 1974 and associated legislation places responsibilities for health and safety on Hull City Council, as your employer and you as an employee of the council. In addition to the Councils overall duties, the post holder has personal responsibility for their own health, safety and wellbeing and that of other employees; additional and more specific responsibilities are identified in the Council’s Corporate H&S policy.NC4496.Parks and Open Spaces Support Officer.docxStreetscene – Working for Hull City CouncilCompensation Grades:GRADES 4.Pay Ranges:£26,427.00 - £27,274.00Job Classifications:3- Not Politically Restricted - Designated As Not Politically Sensitive (Politically Restricted Posts), Casual - (Travel Allowance Policy), No - (Childcare Disqualification Requirement), No - (Statutory Post)Benefits of Working of Hull City Council:- A competitive salary- An excellent pension through the Local Government Pension Scheme (LGPS)- Initially 23 days annual leave depending on length of service. You will also get eight public holidays per year, and three additional days off, one in May/August and one during the Christmas/New year period- Career development and learning experiences from a range of training courses and learning methods- Supportive and forward-thinking culture- Great career development opportunitiesPlease ensure that you complete and submit your application by midnight prior to the closing date. Please ensure that your application demonstrates how you meet the essential criteria against the person specification as listed in the job description.We are committed to increasing the diversity, equality, and inclusion within our workforce to represent the people we serve and build an environment in which everyone can feel like they belong. We encourage people from all backgrounds to apply.We adopt a ‘name blind’ approach to shortlisting. Recruiting managers will not have access to personal information, including your name and contact details, until a shortlisting decision has been made. Equality monitoring information is not accessible by recruiting managers at any stage.We reserve the right to amend the dates associated with this advert, which may include closing the advert early where required.The Council is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all employees and volunteers to share this commitment.Online searches, including social media, may be carried out as part of the recruitment process.