Paralegal - Residential Conveyancing

Mayo Wynne Baxter; Greater London; On-site; GBP 28,000 - 38,000; Full time

Job summary

Mayo Wynne Baxter's Property team in London is expanding, hiring a Paralegal to support senior conveyancing lawyers dealing with High Net Worth property purchases, particularly new builds in the London market.

You will handle enquiries, client updates, document drafting, file management, and administrative tasks to free lawyers for substantive work. The role requires accuracy, strong communication, and a collaborative approach with the department.

Qualifications

• Strong communication skills, both verbal and written.
• Ability to work as part of a team and contribute to process improvements.
• Knowledge of data protection regulations and compliance requirements.
• Efficient, accurate, and well-organised in performing tasks.
• Ability to adapt quickly and learn new skills.

Responsibilities

• Deal with new enquiries routed to Dept by switchboard, gatekeeper or from Enquiries Team.
• Contact enquirer to ascertain need and gather full personal details, appointments and information.
• Carry out searches to ensure no conflicts of interest.
• Draft documentation and letters as necessary.
• Ensure client work is processed expeditiously and keep clients informed of progress and costs.

Skills

Strong communication

Team player

Data protection knowledge

Regulatory compliance

Efficiency & organisation

Education

2.1 in Law or related field

Job description

MWB's Property team is expanding, and growing its London presence, with the recent addition of a new Partner who is looking to hire a Paralegal to work closely with.

The team's work will focus on HNW individuals looking to purchase property, particularly new builds, in the London market.

You will be responsible for liaising with and updating enquirers, clients and third parties and for completing all administrative aspects of a matter, freeing legal advisers to focus on the legal aspects of matters.

You will not have matters in your own name but will be expected to charge for many of your activities on a file and will have significant time and financial targets. You will be expected to support the Department legal advisers in all offices, not just the local team.

Please note: This role will be based out of our London office, in The Shard, with an expectation to be in the office at least 2 days per week. Please only apply if you are able to work with this arrangement.

What you will be doing:

• Dealing with new enquiries routed to Dept by switchboard, gatekeeper or from Enquiries Team
• Contacting enquirer to ascertain need/initial instructions, gather full personal details including ID and/or make appointment / gather information prior to instruction
• Carrying out relevant searches to ensure no conflicts of interest
• Drafting documentation and letters as necessary
• Ensure that all client work is processed expeditiously, and that the client is kept regularly informed of progress and costs
• Ensuring the CMS is kept up to date with all contact details
• Electronic filing of emails and inbound post, completeness of Peppermint master file, ensuring the correct name and labelling on all documents and that they are filed in the correct folders
• Communicating with clients, and all third parties (e.g. agents, valuers, mortgage lenders, courts, experts, counsel and solicitors) by telephone, post, email or in person as needed, and to keep them up-to-date
• Chase up payment of invoices and assist with credit control if required
• Assisting with marketing such as drafting blogs and material for MWB website, Legal500/Chambers submissions etc.
• To attend any relevant business development events as required by Marketing or the HOD
• Drafting of sale contracts and TR1 forms
• Deal with post-exchange work including Land Registry submissions, SDLT, discharge of fees, taking out any necessary indemnity policies and scheduling of Deeds etc.

What you will need:

• At least a 2.1 in Law, or related field, and strong A-Level results
• 12+ months experience in a similar Residential Conveyancing/Paralegal role
• Strong communication skills, both verbal and written
• Knowledge and understanding of data protection legislation and requirements
• High degree of efficiency, accuracy and organisation in carrying out tasks
• Ability to pick up and implement new skills quickly
• Demonstrates compliance with regulatory obligations
• Ability to work as part of a team
• Demonstrates the ability to contribute to ways of improving how the firm processes work and/or delivers a service

MWB encourage people from all backgrounds to apply to join our team. We seek to engage a diverse workforce, focusing on inclusivity and fair treatment for all. We oppose all forms of discrimination and promote equality of opportunity in everything we do.

How we work?

We embrace agile working and offer a blended approach to where and how we work.

Read more about MWB's fantastic benefits!

We appreciate that people have different needs and preferences, and we’re keen to be flexible, after all, we value what you do, not where you do it.

We have the following office hubs across the South East: Brighton, Chichester, Crawley, East Grinstead, Eastbourne, Lewes, Seaford, Storrington, Southampton & Tunbridge Wells.

We encourage people from all backgrounds to apply to join our team. We seek to engage a diverse workforce, focusing on inclusivity and fair treatment for all.

We oppose all forms of discrimination and promote equality of opportunity in everything we do.

We can make reasonable adjustments for applicants and employees with a disability so please let us know about any specific needs and requirements you have.

About Mayo Wynne Baxter

Mayo Wynne Baxter has over 200 staff and Partners across our nine Sussex offices and have been providing advice to the people of Sussex and beyond for over 150 years. We are proud of our heritage and our strong reputation in Sussex, but we have clients based across the globe.

You will be joining a firm that prides itself on delivering exceptional service to our clients and to each other, in a friendly and supportive way. We employ talented individuals as qualified legal professionals, paralegals and within roles in our Legal Support teams, Marketing, HR and Finance.

It is exceptionally important to us that we have the best people in place to provide an outstanding service to our clients and, whether in a client-facing role or not, we recognise that everyone contributes to our business success.

We are proud to be a part of Ampa, a group focused on unlocking potential. We believe in the power of &: corporate & human, purposeful & profitable, ambitious & inclusive. Ampa Group provides the shared infrastructure, development programmes, culture, values and empowered working framework that enable our brands, and our people, to thrive. For you, that means access to award-winning learning, flexibility built on trust, and opportunities to collaborate across a diverse network of specialists.