Paralegal Legal Secretary

Pertemps; Coventry; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading company is seeking a full-time Paralegal/Legal Secretary for their Property Department in Coventry. The role involves providing comprehensive administrative and paralegal support, including handling client enquiries, processing files, and using the firm's case management system. Ideal candidates will have experience in residential conveyancing and a strong understanding of relevant processes.

Qualifications

• Minimum 6 months experience in a Residential Conveyancing department.
• Sound understanding of the conveyancing process.
• Excellent client care skills.

Responsibilities

• Providing comprehensive administrative and paralegal support to the Property Department.
• Dealing with client enquiries and updating clients and estate agents.
• Scanning post and allocating to fee earners electronically.

Skills

Client Care

Knowledge of Conveyancing Process

Administrative Skills

Tools

LMS

Lender Exchange

Land Registry

Job description

Job Title: Paralegal/Legal Secretary
Department: Property
Location: Coventry
Reporting to: Head of Department

Full-time, 35 hours per week
Based - Coventry office (fully office based)
Competitive salary plus benefits


Job Purpose

• To provide comprehensive administrative and paralegal support to a busy Property Department.
• To work in accordance with the Office Manual and to act at all times in an appropriate manner as an employee of a professional practice.

Key Responsibilities

• Providing conveyancing quotes
• Opening new files
• Dealing with client enquiries and queries over the telephone and in person, and providing updates to clients and estate agents
• Keep up to date with prospective clients
• Setting up files for completion
• To progress files through to post-completion, file closing and progressing to archive
• Undertaking dictation
• To scan, maintain and prepare full attendance notes
• Obtaining correct documentation for Anti Money Laundering purposes
• Updating LMS and Lender Exchange
• Submitting registrations and dealing with requisitions
• Work within the framework of CQS
• Scanning post and allocating to fee earners electronically and onto physical files
• Dealing with client and office ledgers
• To undertake general administration tasks
• To attend Property Department meetings and Firm wide meetings
• To proficiently use the Firm's case management system
• Updating estate agents and brokers
• First point of contact for incoming calls
• To undertake any reasonable instructions made by Directors, Department Heads, Line Manager or Fee Earners.

Knowledge and Experience

• Minimum of 6 months experience working within a Residential Conveyancing department
• Sound understanding of the conveyancing process
• Knowledge of LMS and Lender Exchange
• Knowledge of Land Registry
• Excellent client care