Paralegal

Pay.UK; Greater London; On-site; GBP 35,000 - 55,000; Full time

Job summary

An established industry player is seeking a detail-oriented Paralegal to join their dynamic Legal and Data Protection team. In this role, you will provide essential support in managing legal risks, ensuring compliance with data protection laws, and drafting various legal documents. Your contributions will help maintain the integrity of the organization’s operations while working closely with stakeholders across the company. This is a fantastic opportunity to grow your career in a collaborative environment that values diversity and innovation, making a meaningful impact in the payments sector.

Benefits

12% Non-contributory pension

Discretionary annual bonus

30 days annual leave

Employee assistance programme

Cycle to Work Scheme

Season ticket loan

Annual fitness subsidy of up to £500

Working from home policy

Qualifications

• Educated to degree level in law.
• Experience in data protection and compliance roles is required.
• Knowledge of legal risks management and current developments.

Responsibilities

• Provide general support to the Legal Counsel and Data Protection Manager.
• Assist in managing legal risks and compliance with data protection laws.
• Draft and review legal documentation and contracts.

Skills

Legal Research

Data Protection Compliance

Contract Management

Interpersonal Skills

Analytical Skills

Attention to Detail

Communication Skills

Education

Degree in Law

Tools

Microsoft Office Suite

Job description

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The Paralegal role is responsible for providing general administrative and legal and Data Protection support to the Legal and Data Protection function in the provision of:

• Legal advice and supports management of legal risks working closely with colleagues across all Pay.UK Directories and stakeholders.
• Assists with the provision of legal capability supporting a range of activities across Pay.UK and support with procurement and management of appropriate external legal advice to be made available when required.
• Supports decision making in line with Pay.UK governance frameworks, including legal research, contract management, preparation of draft legal documentation, maintenance of registers and issues logs.
• ensuring the organization's compliance with applicable data protection laws, including GDPR, DPA 2018, and other relevant regulations.
• Assist in the creation, revision, and implementation of data protection policies and procedures.
• Ensure that privacy notices and consents are regularly updated and compliant with legal requirements.

Key Accountabilities

• Provides general support to the Legal Counsel and Senior Legal Counsel by performing key supporting activities. Supports the General Counsel’s engagements, coordinates the execution of contracts by all parties, and ensures the safekeeping of original documents, centralised document repositories / SharePoint and other applicable contractual record keeping.
• Provides direct support to Data Protection Manager and management of legal risks in a timely, relevant, pragmatic and proportionate manner.
• Stays up to date with new legislation, regulations, caselaw and business practices that are relevant to Pay.UK.
• Identifies new, arising or latent legal risks to which Pay.UK is or could be exposed to and manages them in accordance with Pay.UK’s risk framework.
• Supports the development and maintenance of policies, processes and controls that are required for the effective management of legal risk across Pay.UK and for the operational management of the Legal function in line with the enterprise risks and Legal RCSA.
• Shows initiative, develops, maintains, and broadens their network of colleagues across the organisation in order to become a trusted advisor.
• Supports the development of Pay.UK’s knowledge management repository by updating and improving precedents and sharing learning to benefit colleagues in the Directorate and more widely.
• Prepares first draft of legal advice to Legal Counsel and Senior Legal Counsel.
• Drafts, maintains, updates and reviews relevant legal documentation for Pay.UK including, but not limited to a range of commercial contracts, non-disclosure agreements, memoranda of understanding, service level agreements and company administration documents.
• Develops a good awareness of the regulatory environment of Pay.UK both economically and from a financial stability point of view. Exercises cost control over external law firms, monitoring invoices and fee narratives.
• Communicates and collaborates effectively with colleagues and third parties on legal and contractual matters.
• Provides general support to the Data Protection Manager by performing key supporting activities Including Managing Data Subject Access Requests (DSARs) and other rights requests, such as the right to rectification, erasure, and data portability.
• Support the identification, assessment, and management of data protection risks, including conducting Data Protection Impact Assessments (DPIAs) and Risk Assessments.
• Support the investigating potential data breaches or incidents, helping to assess their severity and impact.
• Prepare periodic reports for the Head of Data Protection or relevant stakeholders on data protection activities and compliance status.

Skills, Experience & Qualifications

• Educated to degree level in law.
• Basic knowledge of high value / high legal risk projects.
• Experience working in private practice or as part of an ‘in-house’ legal function would be preferable but not essential, ideally in the payments or financial services industry.
• Knowledge of law, legal risks management and current developments that may impact the payments and financial services industry.
• Desirable but not mandatory as will be learnt in-role: Understanding of the UK payments ecosystem, its stakeholders, regulators and the implications of running critical national infrastructure, balancing competition law, public law and commercial interests.
• Some prior experience in data protection, privacy, or compliance roles is required.
• Some prior experience in the implementation of data protection controls compliant with UK-GDPR, DPA 2018 would be beneficial, but not required.
• Working level understanding of data protection principles, security practices, and privacy risks.
• Ability to act as an ambassador for the Legal and Data Protection function.
• Curious re current legal trends in financial services; and how these affect Pay.UK’s business.
• Effective interpersonal skills and emotional intelligence including ability to deal and engage with senior stakeholders.
• Ability to persuade, negotiate and resolve conflicts constructively.
• Ability to work in demanding situations and subject to tight deadlines.
• Attention to detail and analytical skills.
• Proficient written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive data with discretion.
• Proficiency in Microsoft Office Suite.
• A solid commitment to upholding privacy and data protection standards.
• A diligent and self-motivated approach to handling tasks and responsibilities.
• Proficient organisational skills with the ability to manage multiple tasks and deadlines.

At Pay.UK, we value diversity and inclusivity. Research has shown that candidates from underrepresented groups may hesitate to apply unless they meet all the requirements listed. We encourage all qualified candidates to apply, regardless of how closely their skills and experience match the requirements. We are committed to supporting accessibility needs and creating a welcoming environment for all employees. Become part of our team and contribute to the creation of an inclusive work environment that values everyone's unique input.

About Us

Pay.UK maintains and develops the UK retail payment systems and standards that are core to the economy being able to function on a day-to-day basis.

From Bacs to Faster Payments and cheques – we act as the single operator for all UK retail payments. We put the needs of consumers and businesses at the heart of everything we do, working in the public interest to ensure that the systems the country relies on for its banking transactions are safe, open, innovative and resilient.

Our payment systems underpin the services that enable funds to be transferred between people and institutions. In 2023, the UK's retail payment systems processed 11.4 billion transactions worth £9.3 trillion through Bacs Direct Credit, Direct Debit, Faster Payments, and cheques, and our Current Account Switch Service has facilitated over 10.2 million switches since its launch in 2013.

Every day, people and businesses use the services we provide to get their salaries, pay their bills and make online and mobile banking payments. Our vision for the future is to enable a vibrant economy, with Pay.UK delivering the best-in-class payment infrastructure and standards for the benefit of consumers and businesses nationwide.

Benefits & Additional Information

• 12% Non-contributory pension
• Discretionary annual bonus
• 30 days annual leave (excluding bank holidays)
• Employee assistance programme
• Cycle to Work Scheme
• Season ticket loan
• Annual fitness subsidy of up to £500 per annum
• Working from home policy - minimum 40% in the office (eg. 2 days in the office over a 5 day working week)

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Legal

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