PA to Managing Director

Ayvens-1; West of England; On-site; GBP 32,000 - 42,000; Full time

Benefits offered by this job

Competitive pension

Annual salary review

Bonus scheme

Employee referral scheme

Retail discounts programme

GymFlex membership options

Cycle to Work scheme

Life Assurance

Health assessment options

Travel insurance

Dental insurance

Critical illness cover

Personal accident insurance

25 days annual leave + Celebration Day

Volunteer days

Study support

Job summary

Ayvens is seeking an experienced Personal Assistant to support our Managing Director and keep the business running smoothly. You’ll manage priorities, coordinate activity, prepare packs and briefings, and build strong relationships with internal and external stakeholders.

You’ll handle sensitive information with discretion, support governance activities, and help drive continuous improvement with new tools and AI where relevant. A busy, demanding, yet rewarding role in a fast‑paced environment.

Qualifications

• Experience supporting a CEO, Managing Director or other senior executive.
• Exceptional organisation skills and ability to manage multiple priorities.
• Strong communication skills and confidence dealing with people at all levels.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage a busy, changing diary and prioritise time effectively.
• Prepare presentations, reports, meeting packs and briefing papers.
• Organise Board and leadership meetings, including agendas and minutes.
• Track actions and decisions to keep priorities on track.
• Coordinate travel, events and cross-team activities.
• Support governance activities and risk/compliance related days.

Skills

Diary management

Stakeholder management

Communication

Discretion

Microsoft 365

Presentation skills

Independent working

Tools

Outlook

PowerPoint

Word

Excel

Teams

Job description

At Ayvens, progress starts with you.Our ambitions to shape the future of sustainable mobility are powered by our talent. Join us, and get better with every move.We're looking for an experienced Personal Assistant to support our Managing Director and help keep things running smoothly across the business.This is a fast-paced and varied role where no two days are the same. You'll be at the heart of the business, managing priorities, coordinating activity and helping ensure the Managing Director has the information, support and time needed to focus on what matters most.You'll build strong relationships with stakeholders across the organisation, work closely with the Board and senior leadership team, and become a trusted go-to person who can quickly adapt, solve problems and keep things moving.Role ResponsibilitiesManaging a busy and constantly changing diary, ensuring time is spent on the right prioritiesActing as a key point of contact for internal and external stakeholdersPreparing presentations, reports, meeting packs and briefing papersOrganising Board and leadership meetings, including agendas, minutes and follow-up actionsKeeping track of actions, decisions and key business priorities to ensure nothing slips through the cracksSupporting business projects and helping coordinate activity across different teamsArranging travel, events and meetingsBuilding strong relationships with colleagues, partners and external contactsLooking for ways to improve how things are done, including making use of AI and new technology where appropriateHandling sensitive information with discretion and professionalismSupporting the Director of Risk & Compliance with governance and Board-related activitiesSkills and ExperienceEssentialExperience supporting a CEO, Managing Director or other senior executiveExceptional organisation skills and the ability to manage multiple priorities at onceStrong communication skills and confidence dealing with people at all levelsExperience producing professional reports, presentations and Board papersSomeone who can work independently, use their initiative and make sound decisionsAdvanced Microsoft 365 skills, including Outlook, PowerPoint, Word, Excel and TeamsA calm and professional approach, even when things get busyThe ability to handle confidential information with care and discretionDesirableExperience working in financial services or another regulated industryExposure to Board or Executive Committee meetings and governance processesExperience supporting business projects or organisational change initiativesWhat we offerRewards & Financial BenefitsCompetitive pension scheme, Annual salary review and bonus scheme, Give As You Earn (GAYE) scheme, Employee referral scheme (£1,000) , Retail discounts programme, GymFlex membership options, Cycle to Work schemeHealth & WellbeingLife Assurance, Health assessment options, Travel insurance, Dental insurance, Critical illness cover, Personal accident insuranceTime Off & Work–Life Balance25 days’ annual leave + an additional Celebration Day, 37.5 hour week, Monday to Friday, no weekends, Holiday buy & sell scheme, Volunteer days, Time allocated for personal development, Study support (where applicable).Workplace & On ‑ Site FacilitiesFree parking (limited), EV charging points, Bike storage & shower facilities, Complimentary breakfast, Staff and social eventsStudies have shown that women and people of colour are less likely to apply for an opportunity unless they exactly meet the criteria specified. At Ayvens we are committed to building a diverse, inclusive, enjoyable and authentic workplace so if you are excited by this, or any role at Ayvens but your experience or current hours don’t exactly align, we would encourage you to apply regardless! What’s the worst that can happen?!Why Ayvens?With over 3.1 million vehicles managed across more than 40 countries, we provide full-service leasing, flexible subscription services, fleet management services and multi-mobility solutions to customers of all sizes, including large corporates, SMEs, professionals, and private individuals. By leveraging our unique position to lead the way to net zero and further shape the digital transformation of the industry, we are well-positioned to meet the evolving mobility needs of our clients and provide them with the solutions they need to thrive.At Ayvens, we believe that our success is driven by our commitment to customer satisfaction. Our team is dedicated to delivering innovative solutions and technology-enabled services that help our customers focus on their everyday business. We’re committed to sustainable mobility and have made it a core part of our strategy. In everything we do, we’re guided by the principles of authenticity, curiosity, commitment and collaboration. We aim to foster an organisation that's diverse in people and ideas, where everyone can thrive and be themselves, no matter who they are.Join us on this exciting journey as we continue to enable the transformation towards large scale adoption of sustainable mobility and provide our customers with the solutions they need to succeed. Follow our page for the latest updates, news, and insights.