PA to Directors

Trespass; Glasgow; On-site; GBP 26,000 - 32,000; Full time

Benefits offered by this job

30 days holiday

Corporate discounts

Relaxed dress code

Free parking

Job summary

Trespass is seeking a Personal Assistant to join our PA team in Glasgow. You will support several Directors by managing calendars, arranging meetings, taking minutes, and handling confidential information with discretion.

The role requires strong organisational and communication skills, the ability to multitask, and proficient use of Microsoft Outlook. 42.5 hours per week with a supportive team and in-house perks include travel bookings assistance.

Qualifications

• Ability to work independently and as part of a team.
• Organisational skills with the ability to prioritise and plan workload.
• Confident in communicating with internal and external parties.
• Proficient in Microsoft Outlook.

Responsibilities

• Managing Directors' calendars, identifying diary clashes and scheduling requirements.
• Liaising with external businesses to arrange meetings and distribute agenda/papers.
• Taking minutes in meetings.
• Maintaining confidentiality policies and sensitivities when handling business.
• Taking and making telephone calls on behalf of the Directors.
• Active file management both physical and electronic.
• Booking and managing travel arrangements for Directors and staff as required.

Job description

Hours: 42.5 hours per week (8:30am – 5:30pm)

Company Introduction

Trespass is a leading outdoor clothing and equipment brand known for its commitment to performance, quality, and affordability. With over 300 retail stores worldwide and an established web presence in the UK along with exciting opportunities to further expand into Poland, Canada and Germany, Trespass designs gear to suit everyone from casual adventurers to serious outdoor enthusiasts. The brand offers a wide range of products, including waterproof jackets, ski wear, hiking boots, and camping gear — all engineered to withstand the elements while offering comfort and style. Trespass prides itself on innovation and accessibility, making the outdoors open to all.

Role Overview

Trespass have identified the need to appoint a Personal Assistant to work within our PA team.

As one of the PA’s, you will work as a valued member of the team supporting several of our Directors in assisting with office duties as and where required.

Could you be who we are looking for?

• Do you enjoy working in a busy office environment?
• Are you a strong communicator with excellent organisation and people management skills?
• Do you have the ability to prioritise and multitask efficiently?
• Do you have excellent attention to detail?
• Can you demonstrate discretion and tact?
• Do you have working knowledge of standard Word processing, spreadsheet and other productivity software tools?

What does a typical day sound like?

• You will be responsible for managing Directors calendars, identifying diary clashes and scheduling requirements.
• You will liaise with external businesses to arrange meetings and distribute agenda/papers where necessary.
• You will be responsible for taking minutes in meetings.
• You will be expected to maintain a close awareness of confidentiality policies and sensitivities when handling business.
• You will also be responsible for taking and making telephone calls on behalf of the Directors.
• Active file management both physical and electronic.
• You will assist in booking and managing travel arrangements for the Directors and staff members as required.

Requirements

• Ability to work both independently and as part of a team
• Organisational skills with the ability to prioritise and plan workload
• Confident in communicating with internal and external parties
• Proficient in Microsoft Outlook

Working for Trespass

• You will receive 30 days holiday (increasing to 32 by 2 years’ service) to ensure you keep a healthy work-life balance and have lots of exciting plans in place to look forward to
• Benefit from our corporate discounts for you, your friends and family, making the most of the great outdoors
• Relaxed dress code
• Free parking as there is nothing worse than parking metres and additional costs, meaning... buy the coffee!

Salary information will be determined by experience and fit and decided at point of offer, however, if you have any questions relating to this, please get in touch.