PA to Director of Creative Solutions

Formula One Management Limited; Biggin Hill; On-site; GBP 40,000 - 60,000; Full time

Benefits offered by this job

Private Healthcare

Dental Care

4 x Grand Prix Paddock passes per seA?

Maternity/paternity leave

Staff shuttle service

Free snacks

Subsidised canteen

25 days annual leave

Perkbox

Job summary

Formula One Management Limited is seeking an experienced Executive Assistant to the Director of Creative Solutions. You will provide trusted support, manage complex calendars, coordinate international travel, and assist with high-level projects, presentations and stakeholder engagement.

The role requires proactive, highly organised individuals who can maintain confidentiality and work across multiple teams in a fast-paced environment. Hybrid and cross-team collaboration is encouraged.

Qualifications

• 5+ years of experience supporting a Director or C-suite executive.
• Strong stakeholder management and relationship-building abilities.
• Experience managing complex diaries and international travel.

Responsibilities

• Provide high-level executive support to the Director across daily activities.
• Coordinate projects, maintain status tracking, and ensure delivery.
• Produce high-quality presentations, reports, and meeting documents.
• Manage diary, travel arrangements, and expenses with confidentiality.

Skills

Diary management

Travel coordination

Stakeholder management

PowerPoint

Budget assistance

Education

5+ years executive support

Tools

Microsoft Office

Job description

Are you ready to make your mark in the world of Formula 1? At Formula 1, we are passionate about delivering the world’s greatest sports and entertainment spectacle leaving a positive legacy wherever we race. Innovation has always been at the heart of what we do ever since our first Grand Prix in 1950. Now, more than 75 years on, the sport remains a pioneer, developing technologies that have made a significant impact on society beyond the track. Everything you see on screen or at an event comes via our passionate and dedicated people. Whether its engineering, broadcast, legal, logistics, security, event management, commercial, media rights, marketing, or communications there is always a talented team working to maximise the potential of the sport.

Role Overview: As the PA to the Director of Creative Solutions, you will be at the centre of one of Formula 1's most exciting and fast-moving functions, providing trusted support to a senior leader responsible for delivering world-class creative work across the sport. In this role, you will be a true business partner, helping to manage priorities, coordinate key activities and ensure the smooth running of a dynamic and high-performing department. From managing complex diaries and international travel to supporting projects, presentations and stakeholder engagement, you will play a vital role in enabling the Director and wider team to perform at their best. You will work closely with senior leaders and stakeholders across Formula 1, building strong relationships and acting as a key point of coordination across multiple teams. No two days will be the same, and you will thrive on bringing structure, organisation and efficiency to a fast-paced environment where priorities can change quickly. This is an excellent opportunity for an experienced Executive Assistant or Personal Assistant who enjoys working proactively, anticipating needs before they arise, and taking ownership of a broad range of responsibilities.

Main Duties and Responsibilities

• Provide high-level executive business and administrative support to the Director across day-to-day activities.
• Build and maintain strong relationships with internal and external stakeholders through effective communication and collaboration.
• Manage multiple priorities simultaneously, ensuring deadlines are met and actions are followed through.
• Coordinate projects, maintain status tracking reports and proactively engage contributors to ensure successful delivery.
• Produce high-quality PowerPoint presentations, reports, agendas and documents with exceptional attention to detail.
• Organise meeting preparation, including research, agenda creation, minute-taking and distribution of actions.
• Manage and maintain the Director’s diary, ensuring sufficient preparation and forward planning for meetings and commitments.
• Coordinate complex domestic and international travel arrangements, including itineraries, visa applications and travel logistics across multiple time zones.
• Screen enquiries and requests, ensuring responses are managed professionally and in a timely manner.
• Administer expenses, corporate card reconciliations and other finance-related administrative activities.
• Support departmental budget administration and reporting activities.
• Troubleshoot minor IT issues and coordinate with support teams when escalation is required.
• Maintain strict confidentiality and discretion when handling sensitive information.
• Provide occasional out-of-hours support when required in support of Director travel commitments.

What Are We Looking For?

Personal Qualities

• Trustworthy, professional and able to maintain the highest levels of confidentiality.
• Proactive and forward-thinking, with the ability to anticipate issues before they arise.
• Highly organised, with exceptional attention to detail and strong multi-tasking ability.
• Positive, self-motivated and able to take ownership of tasks and responsibilities.
• Adaptable and resilient, capable of managing changing priorities with composure.
• Friendly, approachable and professional, with a natural focus on delivering excellent stakeholder support.
• Comfortable working independently while maintaining strong collaboration across teams.

Experience

• Have 5+ years' experience supporting a Director or C-suite executive.
• Have experience working with senior and high-profile business stakeholders.
• Demonstrate strong stakeholder management skills and the ability to build trusted relationships.
• Have proven experience managing complex diaries, travel arrangements and executive administration.
• Be comfortable working within a fast-paced environment with multiple competing priorities.

Some desirable experience that you may bring to the role

• Experience working within a dynamic and rapidly changing business environment.
• Experience supporting senior leaders within a high-profile organisation.
• Experience coordinating projects and tracking multiple workstreams simultaneously.

Knowledge & Skills

• Excellent written and verbal communication skills.
• Strong attention to detail and commitment to producing high-quality work.
• Advanced Microsoft Office skills, including PowerPoint, Excel, Outlook and Word.
• The ability to communicate effectively with a diverse range of internal and external stakeholders.
• Exceptional diary management and travel coordination capability.
• Strong organisational and prioritisation skills.
• The ability to work under pressure whilst managing changing priorities and tight deadlines.
• Confidence working independently and using initiative to solve problems.
• Experience preparing presentations, reports, agendas and meeting documentation.
• Minute-taking experience and the ability to accurately capture actions and decisions.
• Strong project coordination and reporting capability.
• Financial administration experience, including expenses and budget support.
• Knowledge of Formula 1 would be advantageous.

Why join the force behind the sport?

Joining F1 means becoming part of a team that values innovation, collaboration and personal growth. We offer a dynamic work environment where ideas are heard, and employee contributions truly make an impact. We seek to recruit, develop, and retain the most talented people to play their role in accelerating the future of the sport.

As a member of the F1 team, you will be able to access our amazing benefits

• Private Healthcare scheme
• Dental Care
• 4 x Grand Prix Paddock passes per season
• Enhanced maternity/paternity leave and other family planning policies
• A free staff shuttle service running to and from surrounding trains stations near to Biggin Hill
• Free healthy snacks in our offices
• Subsidised canteen in Biggin Hill, serving breakfast and lunch
• 25 days annual leave and 8 Bank Holiday days, plus a Christmas period closure
• Opportunities to develop and request training for your role via our in-house Learning and Development team
• Discount on F1 merchandise
• Discount at F1’s experiences including F1 Arcade and F1 Drive
• Perkbox benefit portal and more

Division: Commercial

Formula 1 delivers the world’s greatest sports and entertainment spectacle with innovation, inclusivity, and sustainability at the heart of its future growth and value. As the global rights holders of this incredible sport our team delivers the 24-race calendar direct to our passionate fans around the globe. Everything you see on screen or at an event comes via our people at F1. Whether its engineering, broadcast, legal, logistics, security, event management, commercial, media rights, marketing, and communications there is always a driven and talented team working to maximise the potential of the sport. We are focused on delivering the best for our fans and partners while ensuring we do the right thing as a business, using the power of Formula 1 to make a positive contribution to the places we visit and to our own community. We are on track to meet our sustainability commitments and work closely with stakeholders across the sport to leave a positive legacy wherever we race. At the same time, our commitment to diversity, equity and inclusion helps ensure that everyone feels welcome and has the opportunity to thrive. This is Formula 1!