PA / Senior Administrator - Management Secretaries

Cardiff and Vale University Health Board; Bolton; On-site; GBP 28,000 - 36,000; Full time

Job summary

Greater Manchester Mental Health (GMMH) Foundation Trust is seeking a PA/Senior Administrator to support the Senior Leadership Team within the Community Care Group covering Bolton and Wigan. The role requires strong diary management, minute taking, and experience with EPR systems.

The successful candidate will have PA experience at senior management level, excellent communication skills, and the ability to manage multiple priorities in a busy NHS environment.

Qualifications

• GCSE Maths and English completed to a good standard.
• Experience using Microsoft Word and Excel and diary management.
• Experience as PA to senior management and handling multiple managers.

Responsibilities

• Provide PA support to the Senior Leadership Team.
• Arrange and administer multiple complex meetings and minuting.
• Manage diaries and coordinate calendars for senior staff.
• Set up information monitoring and reporting systems.
• Coordinate events and conferences for the group.

Skills

Typing certificate

MS Word

MS Excel

Diary management

Minute taking

EPR systems

Communication skills

Leadership experience

Sickness absence management

Education

GCSE Maths and English

Tools

Microsoft Office Suite

Electronic diary systems

Job description

An exciting opportunity has arisen for a PA/Senior Administrator for the Senior Leadership Team within the Community Care Group comprising of Bolton and Wigan Services. Please note - This role is not eligible for sponsorship unless you meet criteria by temporary exemption from current changes to immigration rules put in force on 22/07/2025. Separate provisions are applied to workers who have been sponsored and held continuously Skilled Worker visa since prior to 04/04/2024.

Main duties of the job

• OCR or RSA 111 Typing/Word processing certificate or equivalent.
• Good standard of education / GCSE Maths and English, Experience of all Microsoft packages, particularly Word and Excel, electronic diary management and use of patient recording systems
• Demonstrable PA experience at Senior Management level.
• Demonstrable proven line management experience.
• Experience of arranging and administering multiple and complex meetings, including taking and transcribing minutes., A patient administrative background.
• Experience of working for more than one manager
• Experience of diary management Experience of setting up systems for managing and monitoring information.
• Experience of arranging events and conferences.
• Experience of organisational change management.
• Experience of setting up systems for managing and monitoring information.
• Experience of arranging events and conferences.
• Use office equipment
• Use of EPR systems
• Knowledge of mental health and/or NHS Services, Evidence of leadership skills.
• The ability to prioritise and plan conflicting, and complex work demands
• Outstanding communication Skills Minute taking, Knowledge of the EPR system/Audio Typing
• Managing change in a positive manner
• Experience of sickness absence management

Greater Manchester Mental Health (GMMH) Foundation Trust employs over 7000 members of staff, who deliver services from more than 122 locations.

We provide inpatient and community-based mental health care for people living in Bolton, the city of Manchester, Salford, Trafford and the borough of Wigan, and a wide range of specialist mental health and substance misuse services across Greater Manchester, the north west of England and beyond. Greater Manchester is one of the world's most innovative, original and exciting places to live and work. From the beauty of the surrounding countryside to the heart of the vibrant inner city with great shopping, entertainment and dining options. Wherever you go you will experience a great northern welcome with people famed for their warmth, humour and generosity. Our people enjoy their work, have opportunities to learn and develop their skills and are encouraged to generate new ideas that improve care for our service users.