PA - Excellent Benefits!

Office Angels; Billericay; On-site; GBP 35,000 - 40,000; Full time

Job summary

An established industry player is seeking a dedicated Personal Assistant to support its Directors in Billericay. This role is crucial for ensuring smooth daily operations, including managing diaries, handling correspondence, and preparing essential documents. The ideal candidate will possess strong organizational skills, proficiency in office software, and the ability to maintain confidentiality. With a focus on proactive support and effective communication, this position offers a dynamic work environment where your contributions will significantly impact the team's success. If you're ready to take on a pivotal role in a vibrant office, this opportunity is perfect for you.

Benefits

22 days holiday increasing with service

Discretionary Christmas shut down

1 day WFH after probation

Pension scheme

Healthcare

Dental cover

Phone allowance

Paid expenses

Company social events

Annual bonus

On site parking

Qualifications

• Experience supporting at Director level is essential.
• Proficiency in Outlook, Excel, Word, and PowerPoint is required.

Responsibilities

• Manage diaries, emails, and correspondence for 4 Directors.
• Organise meetings, including agendas, minutes, and follow-ups.
• Prepare reports, presentations, and confidential documents.

Skills

Diary Management

Email Handling

Confidentiality

Attention to Detail

Communication Skills

Organizational Skills

Proactive Attitude

Ability to Work Under Pressure

Self-Motivation

Document Preparation

Tools

Outlook

Excel

Word

PowerPoint

Job description

PA

Billericay, Essex

£35,000 - £40,000

Monday - Friday, 8.30am-5pm

Benefits include: 22 days holiday increasing with service, discretionary Christmas shut down, 1 day WFH (after probation), pension scheme, healthcare, dental cover, phone allowance, paid expenses, company social events, annual bonus and on site parking.

*Must be a driver and car owner due to location of business and need to attend site meetings.*

Our client is seeking a dedicated and proactive Personal Assistant to support the Directors' day-to-day administrative functions. This role is pivotal in ensuring smooth operations and includes diary management, handling emails and correspondence, assisting with company documentation, and performing general administrative tasks.

Key Responsibilities:

1. Manage diaries, emails and correspondence for 4 Directors.
2. Respond to incoming calls and ad hoc requests promptly.
3. Organise meetings, including agendas, minutes, room bookings and follow ups.
4. Process Director expenses.
5. Prepare reports, presentations, company invoices, and other confidential documents.
6. Attend site meetings with Directors.
7. Accurately record and present meeting minutes.
8. Support Directors with contract administration tasks.
9. Set up and format new documents and templates.
10. Provide cover for Team Administrator when necessary.
11. Collaborate with Business Manager and HR to ensure a smooth operation of the Senior Management team.

Skills & Attributes:

1. Experience supporting at Director level.
2. Proficiency in Outlook, Excel, Word and PowerPoint.
3. Maintain strict confidentiality of sensitive information.
4. Excellent attention to detail.
5. Strong communication skills, both verbal and written.
6. Ability to organise your own workload.
7. Ability to present information accurately and coherently.
8. Proven ability to work effectively with Senior Executives.
9. Ability to remain calm under pressure.
10. Proactive, self-motivated, and enthusiastic with a keen willingness to learn.

Office Angels is an employment agency. We are an equal opportunities employer who put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. We do this by showcasing their talents, skills and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.