PA and Administrative Support Officer

Education Matters Group; London; On-site; GBP 25,000 - 35,000; Full time

Job summary

An established industry player is seeking a dedicated Personal Assistant to support their Group Director and Capital Projects Team. This role involves providing high-level administrative support, managing schedules, and ensuring effective communication across teams. The ideal candidate will possess strong organizational and communication skills, with a commitment to maintaining high standards of accuracy and confidentiality. Join a forward-thinking organization that values professional development and teamwork, and make a significant impact in a dynamic educational environment.

Qualifications

• Proficient in MS Office with a willingness to learn new tools.
• Ability to prioritize tasks and manage time effectively.

Responsibilities

• Provide personal assistance to the Group Director and manage schedules.
• Support the Capital Projects Team with general administrative tasks.

Skills

Microsoft Office

Organizational Skills

Communication Skills

Attention to Detail

Teamwork

Job description

Summary of Key Purposes and Responsibilities: Primary Purpose:

• Provide high-level personal assistance to the Group Director, including confidential administrative support, diary management, and communication handling.
• Offer efficient general administrative support to the Capital Projects Team, ensuring adherence to college systems and quality standards.

Main Responsibilities: General College Responsibilities:

• Uphold the college's mission, values, and equality policies.
• Engage in professional development and continuous improvement activities.
• Support health and safety practices.
• Contribute flexibly across the college, especially during workload peaks or across sites.

Specific P.A. & Administrative Duties:

• Handle the Group Director s schedule, meetings, minutes, and correspondence.
• Use Microsoft Office (Word, Excel, Outlook, etc.) for administrative tasks.
• Maintain confidential records, filing systems, and data accuracy.
• Serve as a point of contact for internal/external stakeholders.
• Coordinate events and ensure timely communication flow within teams.

General Admin & Data Responsibilities:

• Create and manage databases, including contract and financial data.
• Support partnership and apprenticeship administration.
• Liaise with funding bodies and employers to gather accurate project information.
• Produce reports, presentations, and standard documents.

Person Specification (Key Skills & Qualities):

• Technical skills: Proficient in MS Office; willing to learn tools like Equation Editor.
• Organizational ability: Prioritize tasks, manage time effectively, and keep accurate records.
• Communication: Clear, professional communication skills in writing and speech.
• Teamwork: Collaborate effectively and support broader team objectives.
• Attention to detail: High standard of accuracy, particularly in financial/data administration.
• Commitment to diversity: Awareness and implementation of inclusive practices.