Executive Support Officer - Braintree District Council

Essex County Council; Braintree; Hybrid; GBP 30,000 - 35,000; Full time

Job summary

An ambitious and forward-thinking council seeks an Executive Support Officer to join their dynamic team. This role is crucial for providing professional support to the Management Board and the Leader of the Council. The ideal candidate will demonstrate excellent organisational skills, attention to detail, and the ability to handle sensitive information with tact. You'll be responsible for managing correspondence, diaries, and meetings, while building effective relationships with stakeholders. Enjoy a flexible and hybrid working environment, contributing to the council's vision of creating a vibrant community and delivering quality services to residents and businesses.

Benefits

Flexible working

Hybrid working arrangements

Free parking

Local government pension scheme

Learning and development

Staff recognition schemes

Health and wellbeing programme

Qualifications

• Proven experience as a PA/administrator to senior managers.
• Ability to manage correspondence and maintain confidentiality.

Responsibilities

• Provide administrative support to Management Board and the Leader of the Council.
• Manage diaries, arrange meetings, and draft agendas.

Skills

Organisational Skills

Attention to Detail

Tact and Diplomacy

IT Proficiency

Diary Management

Event Planning

Job description

Executive Support Officer - Braintree District Council

Braintree District Council

Fixed Term, Full Time

£30,313 to £34,612 per annum

Location: Braintree

Closing Date: Sunday 18th May 2025

Essex County Council (ECC) are delighted to be supporting Braintree Council to recruit this Executive Support Officer role.

To Apply please click here: Executive Support Officer or visit https://www.braintree.gov.uk/join-our-team. Please DO NOT click the Apply button on the left.

The Opportunity:

We have an exciting opportunity for an Executive Support Officer to join our Executive Support Team, who are responsible for providing a range of professional support services to our Management Board and the Leader of the Council.

This is a fixed term post to provide additional support as we work on a number of projects including our transformation programme, devolution and Local Government Review.

Key responsibilities will include providing administrative support to Management Board and the Leader of the Council. Day-to-day duties will cover managing correspondence, emails and calls, managing diaries, arranging meetings and seminars, drafting agendas and taking minutes.

Experience:

We are seeking a proactive individual, who is flexible, with the ability to work on their own initiative, but also as part of a team, to tight deadlines. Excellent organisational skills, attention to detail, and tact and diplomacy are essential, together with an understanding of the confidential and sensitive nature of the role.

The successful candidate will be able to work confidently with people at all levels to build working relationships both internally and externally. Experience of working as a PA/administrator to senior managers including diary management, arranging and minuting meetings is essential, along with evidence of event planning. Proficient IT skills across a range of packages is a must.

Accountabilities:

• To take responsibility for managing incoming correspondence, emails and telephone calls, and drafting correspondence for members of Corporate Management Board and/or the Leader of the Council.
• To proactively manage MP correspondence ensuring all correspondence is logged and responded to accordingly.
• To proactively manage diaries for members of the Executive Team and/or Leader of the Council.
• To develop effective working relationships with internal and external stakeholders, colleagues and customers.
• To develop and maintain an understanding of the roles of senior management, senior Members and an extensive knowledge of the work of the Council and the Directorates.
• To work collaboratively, flexibly and effectively with PA colleagues to provide support, assistance and cover in the office.
• Arrange, create agendas for and take minutes at executive level, highly sensitive, meetings with internal and external partners.
• To organise meetings and seminars, including all the required logistics.
• To receive visitors for members of the Executive Team and/or Leader of the Council
• To provide administration and PA support for specialist roles
• To support the Executive Support Manager with procurement and payment for goods and services.
• To co-ordinate the collection of data and reports from services as required.
• To assist with emergency planning related issues by providing a loggist service to Gold and Silver command.
• To undertake any other duties and activities as directed by the Executive Support Manager and to advise if, at any time, the above duties and responsibilities cannot be performed.

Why choose Braintree District Council?

Braintree District Council is an ambitious and forward-thinking authority with a vision of creating a great place for our residents and businesses.

As a Council our role is as a guardian of the place and its people; where residents live well in healthy and resilient communities; a well-connected district with high-quality homes delivered with the infrastructure and a place which attracts and provides good employment opportunities.

We are becoming one of the fastest growing Districts in the East of England with three growing towns, London just 45 minutes away and the district located directly between the international transport centres of Stansted Airport and Harwich and Felixstowe International Ports. We have a deserved track record for delivering and a strong reputation within the business community and are committed

Braintree District Council is a great place to work. We pride ourselves on our creative and innovative approach which is led by our staff. We are committed to having an engaged workforce who understand our strategy and how they can help deliver it. Some of the benefits of working for Braintree District Council are:

• Flexible working
• Hybrid working arrangements are available in this role (home/office based) subject to business need
• Free parking
• Local government pension scheme
• Learning and development for all staff
• Staff recognition schemes
• Extensive health and wellbeing programme including discounted gym membership.

If you would like an informal chat about the post, please contact Emma Conigliaro on 01376 557700.

To apply, click here: Executive Support Officer

Closing date for receipt of applications: Midnight on Sunday 18th May

Please Note - Essex County Council is advertising this role on behalf of Braintree District Council and if successful you will be employed by Braintree District Council.

How to apply: This role is being advertised on behalf of Braintree District Council therefore all applications must be submitted via the Braintree District Council website . Please note any applications submitted via the Working for Essex 'apply' button will be advised to re-apply via the Braintree District Council Advert .