PA/Administrative Assistant

NHS National Services Scotland; Dundee; On-site; GBP 15,000 - 21,000; Part time

Job summary

NHS Scotland is recruiting an experienced Personal Assistant/Administrative Assistant to join our department within NHS Tayside. The role supports the Medicine Management Team with diary management, meetings, and minute taking, using MS Office tools including MS Teams.

Strong written and verbal communication, and high attention to detail are essential for success. Hours of work are 28 per week (Mon–Fri), with pro rata salary for part-time hours.

Qualifications

• A secretarial or business administration qualification or equivalent experience is essential.
• Proficient in Microsoft Office applications including MS Teams.
• Induction standards for Healthcare Support Workers in Scotland must be achieved.

Responsibilities

• Provide comprehensive secretarial and administrative support for the Medicine Management Team.
• Organise complex appointments and diary schedules; plan meetings and events, including minute taking.
• Work mainly unsupervised and use initiative for day-to-day issues.

Skills

Diary management

Minute taking

Communication skills

Microsoft Office

MS Teams

Education

Secretarial or Business Administration qualification

Tools

MS Teams

Job description

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

An exciting opportunity has arisen for an experienced Personal Assistant/Administrative Assistant to join our department within NHS Tayside.

The PA/Administrative Assistant will provide a comprehensive range of secretarial and administrative support for the department supporting Medicine Management Team with organising complex appointments and diary schedules; organising meetings and events, including minute taking. You will work mainly unsupervised and will be required to act on their own initiative when dealing with day to day issues. We are looking to recruit an individual who possesses excellent communication and interpersonal skills. A high level of literacy and attention to detail are all attributes that are required for this post.

Applicants should have a good educational background and a secretarial or business administration qualification or equivalent experience is essential. You will be proficient in using Microsoft Office applications including MS Teams.

You will be required to achieve the mandatory Induction standards for Healthcare Support Workers in Scotland and to comply with the Code of Conduct throughout your employment.

Hours of work are: 28 hours per week (Mon – Fri).

Please note that the salary scale for this post is pro rata for part time hours.

Informal enquiries to: Sharon Stewart, Admin & Clerical Services Manager

Tel [phone] ext 13319

Short-listed applicants will be contacted by email. Please check your emails regularly, including your junk/spam folder.