PA / Admin Assistant - TACC

NHS National Services Scotland; Glasgow; On-site; GBP 21,000 - 25,000; Full time

Job summary

NHS Greater Glasgow and Clyde (NHSGGC) is seeking an organised Administrator to join the Theatres, Anaesthetics and Critical Care Administrative Team. Fixed term 12 months, full-time 36 hours per week, based at Glasgow Royal Infirmary, with Monday–Friday shifts.

Responsibilities include supporting Senior Charge Nurses, Lead Nurse and Service Support Manager, handling day-to-day admin tasks, and helping ensure smooth service operation in a busy, dynamic environment.

Qualifications

• Strong organisational skills.
• Ability to manage and prioritise a varied workload.
• Ability to work independently and use initiative.
• Effective team-working skills.
• Experience of working in a busy and dynamic administrative environment.

Responsibilities

• Provide administrative support to Senior Charge Nurses, Lead Nurse and Service Support Manager within Critical Care and Theatres.
• Assist with day-to-day administrative duties.
• Support the smooth and efficient running of the service.
• Prioritise workload in a fast-paced environment.
• Work independently when required and contribute as part of the wider team.

Skills

Organisational skills

Workload prioritisation

Independence

Team working

Experience in busy admin environment

Tools

MS Office 365

TrakCare

OPERA

Datix

HR Portal

Job description

NHS Greater Glasgow and Clyde (NHSGGC) is one of the largest healthcare systems in the United Kingdom, employing approximately 40,000 staff across a wide range of clinical and non-clinical professions and roles. We deliver acute hospital, primary, community and mental health services to a population of over 1.15 million people, and to a wider population of 2.2 million when regional and national services are included.

The role:

An exciting opportunity has arisen to join the Administrative Team within Theatres, Anaesthetics and Critical Care.

This is a busy and dynamic department with a fast-paced working environment. We are seeking a motivated and organised individual who can effectively prioritise their workload, work independently when required, and contribute positively as part of a wider team.

All roles will be assessed for sponsorship eligibility in line with current Home Office requirements. NHS Greater Glasgow and Clyde (NHSGGC) can only issue a Certificate of Sponsorship (CoS) where these are met.

Duration, Location, and Working Pattern:

Fixed Term: 12 months, Full-time 36 hours per week

Shift Pattern - Monday - Friday

Base location - Glasgow Royal Infirmary

Key responsibilities:

• Provide comprehensive administrative support to the Senior Charge Nurses, Lead Nurse and Service Support Manager within Critical Care and Theatres.
• Assist with a range of day-to-day administrative duties.
• Support the smooth and efficient running of the service.
• Effectively prioritise workload in a fast-paced environment.
• Work independently when required.
• Contribute positively as part of the wider team.

Knowledge, training, qualifications and/or experience required to do the job:

• Strong organisational skills.
• Ability to manage and prioritise a varied workload.
• Ability to work independently and use initiative.
• Effective team-working skills.
• Experience of working in a busy and dynamic administrative environment

Desirable -

• SSTS – Payroll Management System
• eESS – electronic Employee Support System for updating employee records
• MicroStrategy
• Maintaining electronic filing system
• All Microsoft Office 365 applications - including Word, Excel, PowerPoint, Microsoft Teams/ SharePoint and MS Outlook (e-mail)
• Pecos
• StaffNet
• Electronic Patient Information Systems e.g. Clinical Portal, TrakCare
• OPERA
• Jobtrain
• TURAS
• RotaWatch
• Datix
• HR Portal
• LearnPro
• Staff Bank (NHSGGC & External)

What we offer:

We offer a wide range of supportive policies designed to enhance

your employee journey, including a comprehensive Employee Assistance Programme, Cycle to Work Scheme, bursary scheme and extensive learning and development opportunities.

As an NHS Scotland employee, you will be entitled to:

• A minimum of 27 days annual leave, increasing with length of service, plus public holidays
• Membership of the NHS Pension Scheme, including life insurance benefits
• Salary Sacrifice Car Benefit Scheme
• Development opportunities including study bursaries, e-learning and classroom-based courses
• Enhanced pay for working public holidays
• NHS discounts on a wide range of goods and services
• Confidential employee support and assistance, including counselling and psychological therapies

NHS Greater Glasgow and Clyde (NHSGGC) recognises the importance of work-life balance and is committed to offering a range of flexible working options where service needs allow. For roles where less than full-time hours can be accommodated, and where the tenure is listed as “various”, we encourage applications from individuals seeking flexible working arrangements. Flexible working will be included as a topic for discussion during the recruitment process.

NHS Greater Glasgow and Clyde encourages applications from all sections of the community. We are committed to promoting equality, diversity and inclusion and are proud of the diverse workforce we employ.

By signing the Armed Forces Covenant, NHSGGC has pledged its commitment to being a Forces Friendly Employer. We welcome applications from across the Armed Forces Community and recognise military skills, experience and qualifications throughout the recruitment and selection process.