PA / Admin Assistant - TACC

NHS Ayrshire & Arran; Glasgow; On-site; GBP 23,000 - 29,000; Full time

Benefits offered by this job

NHS Pension Scheme

Flexible working options

Cycle to Work Scheme

Job summary

NHS Greater Glasgow and Clyde (NHSGGC) is seeking an organised Administrative Officer to join the Theatres, Anaesthetics and Critical Care team in Glasgow. You will provide administrative support to senior clinical staff, prioritise a varied workload and help ensure smooth daily operations in a busy environment.

This fixed term, 12-month role offers 36 hours per week, Monday–Friday, with base location at Glasgow Royal Infirmary.

Qualifications

• Strong organisational skills.
• Ability to manage and prioritise a varied workload.
• Ability to work independently and use initiative.
• Effective team-working skills.
• Experience of working in a busy and dynamic administrative environment.

Responsibilities

• Provide comprehensive administrative support to the Senior Charge Nurses, Lead Nurse and Service Support Manager within Critical Care and Theatres.
• Assist with a range of day-to-day administrative duties.
• Support the smooth and efficient running of the service.
• Effectively prioritise workload in a fast-paced environment.
• Work independently when required.
• Contribute positively as part of the wider team.

Skills

Strong organisational skills

Workload prioritisation

Independent working

Team working

Administrative experience

Tools

Microsoft Office 365

MS Teams

SharePoint

MS Outlook

Job description

NHS Greater Glasgow and Clyde (NHSGGC) is one of the largest healthcare systems in the United Kingdom, employing approximately 40,000 staff across a wide range of clinical and non-clinical professions and roles. We deliver acute hospital, primary, community and mental health services to a population of over 1.15 million people, and to a wider population of 2.2 million when regional and national services are included.

The Role

An exciting opportunity has arisen to join the Administrative Team within Theatres, Anaesthetics and Critical Care. This is a busy and dynamic department with a fast-paced working environment. We are seeking a motivated and organised individual who can effectively prioritise their workload, work independently when required, and contribute positively as part of a wider team.

All roles will be assessed for sponsorship eligibility in line with current Home Office requirements. NHS Greater Glasgow and Clyde (NHSGGC) can only issue a Certificate of Sponsorship (CoS) where these are met.

Duration, Location, and Working Pattern

Fixed Term: 12 months, Full-time 36 hours per week.

Shift Pattern - Monday - Friday.

Base location - Glasgow Royal Infirmary.

Key Responsibilities

• Provide comprehensive administrative support to the Senior Charge Nurses, Lead Nurse and Service Support Manager within Critical Care and Theatres.
• Assist with a range of day-to-day administrative duties.
• Support the smooth and efficient running of the service.
• Effectively prioritise workload in a fast-paced environment.
• Work independently when required.
• Contribute positively as part of the wider team.

Knowledge, training, qualifications and/or experience required to do the job

• Strong organisational skills.
• Ability to manage and prioritise a varied workload.
• Ability to work independently and use initiative.
• Effective team-working skills.
• Experience of working in a busy and dynamic administrative environment

Desirable

• SSTS – Payroll Management System
• eESS – electronic Employee Support System for updating employee records
• MicroStrategy
• Maintaining electronic filing system
• All Microsoft Office 365 applications - including Word, Excel, PowerPoint, Microsoft Teams/ SharePoint and MS Outlook (e-mail)
• Pecos
• StaffNet
• Electronic Patient Information Systems e.g. Clinical Portal, TrakCare
• OPERA
• Jobtrain
• TURAS
• RotaWatch
• Datix
• HR Portal
• LearnPro
• Staff Bank (NHSGGC & External)

What We Offer

We offer a wide range of supportive policies designed to enhance your employee journey, including a comprehensive Employee Assistance Programme, Cycle to Work Scheme, bursary scheme and extensive learning and development opportunities.

As an NHS Scotland employee, you will be entitled to:

• A minimum of 27 days annual leave, increasing with length of service, plus public holidays
• Membership of the NHS Pension Scheme, including life insurance benefits
• Salary Sacrifice Car Benefit Scheme
• Development opportunities including study bursaries, e-learning and classroom-based courses
• Enhanced pay for working public holidays
• NHS discounts on a wide range of goods and services
• Confidential employee support and assistance, including counselling and psychological therapies

NHS Greater Glasgow and Clyde (NHSGGC) recognises the importance of work-life balance and is committed to offering a range of flexible working options where service needs allow. For roles where less than full‑time hours can be accommodated, and where the tenure is listed as "various", we encourage applications from individuals seeking flexible working arrangements. Flexible working will be included as a topic for discussion during the recruitment process.

NHS Greater Glasgow and Clyde encourages applications from all sections of the community. We are committed to promoting equality, diversity and inclusion and are proud of the diverse workforce we employ.

By signing the Armed Forces Covenant, NHSGGC has pledged its commitment to being a Forces Friendly Employer. We welcome applications from across the Armed Forces Community and recognise military skills, experience and qualifications throughout the recruitment and selection process.

For An Informal Discussion, Please Contact

Amy Egan, interim admin manager - [e-mail]
Maria Graham, interim admin manager - [e-mail]

For application portal or log-in issues, please contact the Jobtrain Support Hub in the first instance.