P&C Administrative Assistant

Internews Network; London; Hybrid; GBP 24,000 - 29,000; Full time

Job summary

An established industry player is seeking a dedicated People & Culture Administrative Assistant to join their London office. This role is pivotal in supporting HR functions and general office administration, ensuring smooth operations within the People & Culture department. The ideal candidate will possess strong communication skills and attention to detail, contributing to the recruitment process and onboarding of new staff. This dynamic position offers a unique opportunity to engage with diverse teams and make a meaningful impact in a global organization committed to empowering local media. If you are organized, proactive, and passionate about people, this role is perfect for you.

Qualifications

• Degree or equivalent experience required for the role.
• Excellent communication skills are essential for effective HR support.

Responsibilities

• Support HR functions by managing shared inbox and recruitment processes.
• Facilitate onboarding and maintain staff records in compliance with GDPR.

Skills

Verbal Communication

Written Communication

Organizational Skills

Attention to Detail

Interpersonal Skills

GDPR Knowledge

Education

Degree or equivalent work experience

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Job Title:

People & Culture Administrative Assistant

Career Stream:

Support

Career Level:

Support Level 2

Department:

People & Culture

Job Family:

People & Culture

Job Sub-Family:

Multi‐Discipline

Location:

London, United Kingdom

Workplace Designation:

Partially Remote (2 days in office)

Duration:

12-months FTC

Commencing:

May 2025

Line Manager:

People & Culture Manager (dotted line to Operations and Executive Governance Manager)

Term & LOE:

Full-time; 100%

Salary Range:

£24,000 – 28,500

About Internews

Internews is an international non-profit organisation whose mission is to empower local media worldwide to give people the news and information they need, the ability to connect and the means to make their voices heard.

Internews provides communities the resources to produce local news and information with integrity and independence. With global expertise and reach, Internews trains both media professionals and citizen journalists, introduces innovative media solutions, increases coverage of vital issues and helps establish policies needed for open access to information.

Internews programmes create platforms for dialogue and enable informed debate, which bring about social and economic progress. Internews’ commitment to research and evaluation creates effective and sustainable programs, even in the most challenging environments.

Internews operates internationally, with administrative centres in California, Washington DC, and London, as well as regional hubs in Bangkok and Nairobi. Formed in 1982, Internews has worked in more than 100 countries, and currently has offices in Africa, Asia, Europe, the Middle East, Latin America and North America.

About the Role

The P&C Administrative Assistant will be based in our London office (two days a week), sharing time between general HR administrative and general office support duties. The role will support the People & Culture function on general HR and administrative tasks.

Roles and Responsibilities

Human Resources

1. Monitoring shared P&C inbox, addressing enquiries in a timely manner.
2. Collecting and maintaining various HR trackers and databases.
3. Providing administrative support for the recruitment process, posting job adverts, contacting candidates, scheduling job interviews and collecting recruitment related documentation.
4. Assisting in the new joiner induction and onboarding processes.
5. Updating and maintaining staff records.
6. Ensuring data is stored in line with principles of GDPR.
7. Completing pre-employment checks, including reference, right to work, and vetting checks.
8. Supporting the probationary process for new joiners (including scheduling meetings, distributing relevant documentation and collecting completed forms and feedback).
9. Performing other related duties as assigned.

General Administration:

1. As part of onboarding, facilitate the induction process for new joiners in the London office, including:
2. Issuing access passes.
3. Coordinating with the TSS team on new joiner equipment.
4. Facilitating the DSE assessment process.
5. Acting as a Health & Safety Officer and Fire Safety Officer for the London Office.
6. Any other duties of an administrative nature.

Person Specification

Essential

1. Degree or equivalent work experience.
2. Excellent verbal and written communication skills.
3. Knowledge of basic principles of GDPR.
4. Methodical, accurate and organized with a keen eye for detail.
5. Proven ability to successfully communicate and mediate with both management and staff.
6. Good understanding of Microsoft Windows including MS Word, Excel and Outlook.
7. Good communication and interpersonal skills.

Desirable

1. Experience of using Microsoft Applications.
2. Experience of using Human Resources Information Systems.
3. Experience of working in an International NGO.
4. Proficiency in additional languages would be advantageous.
5. Proven ability to successfully operate in multi-cultural environments.

Recruitment Timeline

Closing date for applications: Wednesday, 14 May 2025

Candidates must submit a CV highlighting relevant experience. The successful candidate will also be asked to provide three professional referees, one of whom must be from their most recent employer.

The above noted job description is not intended to describe, in detail, all the tasks that may be assigned but rather to give the job holder a general sense of the responsibilities and expectations of his/her position. As the nature of business demands change so, too, may the essential functions of this position.

This position will be located in the United Kingdom and therefore a successful applicant must obtain the Right to Work in the UK in order to commence their employment.