Order to Cash Administrator

Xplor Technologies; Newcastle upon Tyne; Hybrid; GBP 26,000 - 42,000; Full time

Benefits offered by this job

Parental leave

Volunteer days

Mental health support

Flexible working

Job summary

Xplor Technologies is seeking a Sales Ledger Administrator in Newcastle to manage the end-to-end revenue cycle, from order processing to subscription billing and collections. You will coordinate with finance, sales, and customer success to ensure data integrity and a smooth billing experience for scalable growth.

Reporting into the Order to Cash Assistant Manager, you will handle credit control, month-end tasks, and SOP development while supporting a customer-centric finance function in a hybrid

Qualifications

• AAT Level 2 (desirable but not essential)
• At least 3 years of experience in a credit control/AR role
• Proven credit control experience working on key accounts within a Business to Business organisation
• Experience with accounting knowledge within sales ledger and book keeping
• Customer-centric and flexible with the ability to handle overdue credit accounts with risk-based approach in order not to jeopardise relationship with customer
• Proven excel skills to a good standard
• Process improvement and system development
• Experience with NetSuite & Stripe (desirable but not essential)
• Experience in SOPs
• Excellent written and verbal communication skills with tactful telephone manner
• Self-driven in seeking resolutions to a high standard

Responsibilities

• Manage Mailbox and escalated queries – both internal and external
• Run weekly credit control process
• Contract maintenance and invoicing of customers
• Complete Audit checks / tasks
• Day to day finance processing
• Manage escalations to Order to Cash Assistant Manager
• Create / review SOPs where needed
• Processing of bank payments
• Carry out month end tasks to a tight deadline
• Carry out all Sales ledger and credit control tasks
• Manage month end bank reconciliation relating to Order to Cash postings
• Run Month end reporting on debt

Skills

Credit control

Accounts receivable

Excel

Data accuracy

Customer service

Process improvement

SOPs

Education

AAT Level 2

Tools

NetSuite

Stripe

Job description

Xplor Technologies powers the experiences at the heart of everyday life. Through modern vertical software, embedded payments, and AI-powered capabilities, we help businesses in fitness, recreation, golf and club, field services, laundry, education, and other membership-based and service-based industries simplify operations, uncover insights, and elevate customer and member experiences.

Job Description

About the opportunity

Join our Finance Vertical as Sales Ledger Administrator in Newcastle to make a real impact every day. We say that because we know that every conversation we have, every code line we write and every interface we design is another opportunity for us to enrich our customers’ experiences.

Reporting into Order to Cash Assistant Manager, you will help us manage sales ledger and managing the end-to-end revenue cycle—from processing customer orders and ensuring accurate subscription billing to overseeing collections and supporting revenue recognition. You act as a bridge between finance, sales, and customer success teams, helping to streamline operations, maintain data integrity, and deliver a seamless billing experience that supports scalable growth.

Some of the other responsibilities include :

• Manage Mailbox and escalated queries – both internal and external
• Run weekly credit control process
• Contract maintenance and invoicing of customers
• Complete Audit checks / tasks
• Day to day finance processing
• Manage escalations to Order to Cash Assistant Manager
• Create / review SOPs where needed
• Processing of bank payments
• Carry out month end tasks to a tight deadline
• Carry out all Sales ledger and credit control tasks
• Manage month end bank reconciliation relating to Order to Cash postings
• Run Month end reporting on debt

Location: For this position, we offer a hybrid and flexible working model, where you’ll spend three days per week in the Newcastle office and two working from home.

Qualifications

What would make me a good candidate?

We are looking for curious and empathetic people. We also love to hear from people who are motivated by meaningful work, resonate with our four core values, have a positive outlook, are comfortable with ambiguity and thrive working in an ever-evolving and complex environment. We are inspired by meeting big picture thinkers and doers, people who can be both tactical and strategic, aim high and put people first in everything they do.

Required qualifications for this role:

• AAT Level 2 (desirable but not essential)
• At least 3 years of experience in a credit control/AR role
• Proven credit control experience working on key accounts within a Business to Business organisation
• Experience with accounting knowledge within sales ledger and book keeping
• Customer- centric and flexible with the ability to handle overdue credit accounts with risk-based approach in order not to jeopardise relationship with customer
• Proven excel skills to a good standard
• Process improvement and system development
• Experience with NetSuite & Stripe (desirable but not essential)
• Experience in SOPs
• Excellent written and verbal communication skills with tactful telephone manner
• Self-driven in seeking resolutions to a high standard

At Xplor, we believe that the best innovation and ideas happen at the intersections of our differences - people of diverse cultures, generations, disciplines, and lived experiences. So even if you think you do not tick all the boxes, we still encourage you to apply.

Additional Information

Values and Life at Xplor

Our five core values guide us from how we hire and recognise our team members to how we interact with our customers day to day:

• Find a better way
• Do the right thing
• Say it straight
• Win together
• Own the outcome

If these values sound like you, and describe people you want to work with, you will thrive at Xplor.

As an Xplorer, you will be part of a global network of talented colleagues who will support your success. We look for commonalities and shared passions and give people the tools they need to deliver great work and grow at speed.

Some of our perks and benefits are:

• Paid Parental Leave benefit programs
• #GiveBackDays/Commitment to social impact – 3 extra days off to volunteer and give back to your local community
• Ongoing dedication to Diversity & Inclusion initiatives such as D&I Council, Global Mentorship Program
• Access to free mental health support
• Flexible working arrangements

Before you apply

To be considered for employment, you must be legally authorised to work in the United Kingdom. This applies to remote roles too, as we can only employ people who reside within the UK. Xplor does not sponsor visas, either at the time of hire or at any later time. We're also not able to offer contractor arrangements or Employer of Record engagements for this position at this stage.

Interview Recording and Background Checks

As part of our hiring process, successful candidates will be asked to complete background and identity verification checks. Many of our roles are remote, and to protect both candidates and our business from recruitment fraud, we may record video interviews via Microsoft Teams during the process. We keep any recordings and related data only for as long as the hiring process is active and do not retain them afterwards.

EEO and Artificial Intelligence

We believe in transparent hiring. We use an applicant tracking system with artificial intelligence-enabled features to support our recruitment process, but our recruitment team makes all hiring decisions after human review. We do not rely on artificial intelligence to make final hiring decisions. Find our Candidate AI Usage guidelines here.

Xplor is dedicated to attracting, retaining and developing our people regardless of gender identity, ethnicity, sexual orientation, disability and age. We encourage applications from all sectors of the community.

We make it a priority to respond to every applicant.