EMEA Payroll Specialist - 6 Month Fixed Term Contract

SmartRecruiters, Inc.; Greater London; On-site; GBP 42,000 - 60,000; Full time

Benefits offered by this job

Paid Parental Leave

Volunteer days off

Diversity & Inclusion initiatives

Free mental health support

Flexible working arrangements

Job summary

Xplor Technologies seeks an EMEA Payroll Specialist on a 6-month fixed-term contract, remotely in the UK. You will manage payroll operations across multiple EMEA countries, ensuring accuracy, compliance, and timely payments while coordinating with HR and external vendors.

The role requires strong knowledge of EMEA payroll legislation, data integrity, and the ability to handle complex payroll scenarios, audits, and year-end reporting with confidentiality and customer focus.

Qualifications

• Experience as an EMEA Payroll Specialist or similar role.
• Experience payroll across multiple EMEA countries.
• Knowledge of EMEA payroll legislation and tax regulations.
• Proficient in Excel for data analysis and reporting.
• Experience with payroll vendors and data integration.
• Attention to detail and strong analytical skills.
• Excellent organizational and time management skills.
• Strong communication and confidentiality in handling employee data.

Responsibilities

• Support end-to-end payroll processing for assigned EMEA countries.
• Ensure compliance with country-specific payroll regulations and tax laws.
• Collaborate with regional HR to collect payroll inputs.
• Review and validate payroll calculations for each country.
• Coordinate data integration between UKG and Activpayroll.
• Reconcile payroll outputs and audits for gross to net calculations.
• Handle payroll-related enquiries from employees.
• Stay updated with changes in payroll legislation across EMEA.
• Collaborate with HR, Finance, and Tax teams on data management.
• Provide guidance on payroll processes and reporting.
• Coordinate year-end payroll processes and statutory statements.
• Conduct periodic payroll audits and liaise with auditors.

Skills

EMEA payroll

Payroll legislation

Attention to detail

Excel VLOOKUP

Payroll software

Vendor management

UKG Activpayroll

Payroll audits

Communication skills

Time management

Confidentiality

Problem solving

Independent work

Tools

Activpayroll

UKG

Microsoft Excel

MS Office

Job description

EMEA Payroll Specialist - 6 Month Fixed Term Contract

• Contract
• Department: People
• Division: Corporate

Xplor Technologies powers the experiences at the heart of everyday life. Through modern vertical software, embedded payments, and AI-powered capabilities, we help businesses in fitness, recreation, golf and club, field services, laundry, education, and othermembership-based andservice-basedindustriessimplify operations, uncover insights, and elevate customer and member experiences.

About the opportunity

As an EMEA Payroll Specialist reporting into the International Payroll Lead, you will be responsible for managing payroll operations for multiple countries within the EMEA region. Your primary focus will be on ensuring accurate and compliant payroll processing, coordinating with regional HR teams, and supporting payroll-related activities. This role requires a strong understanding of EMEA payroll legislation, attention to detail, and the ability to handle complex payroll scenarios across multiple countries. You will play a key role in maintaining payroll accuracy and providing exceptional service to our employees in the EMEA region.

Responsibilities:

• Support end-to-end payroll processing (via our global vendor Activpayroll) for assigned EMEA countries (incl. UK, Ireland, France, Denmark, Spain & the Netherlands), ensuring accuracy and timeliness of payments.
• Ensure compliance with country-specific payroll regulations, tax laws, and social security requirements for each jurisdiction.
• Collaborate with regional HR teams to collect and validate payroll inputs, including salaries, benefits, allowances, and deductions.
• Review and validate payroll calculations, including statutory deductions, bonuses, and overtime, for each country.
• Coordinate payroll data integration between our global HR (UKG) and Payroll (Activpayroll) systems, ensuring data accuracy and consistency.
• Reconcile and validate payroll outputs, including payslips, tax filings, and social security contributions and auditing gross to net calculations.
• Handle payroll-related enquiries and resolve issues from employees across different countries.
• Stay updated with changes in payroll legislation and compliance requirements for each country within the EMEA region.
• Collaborate with HR, Finance, and Tax teams to ensure accurate employee data management and seamless payroll integration.
• Provide guidance and support to HR and Finance teams regarding payroll processes, compliance, and reporting.
• Coordinate year-end payroll processes, including the production of annual tax statements and compliance reports for each country.
• Conduct periodic payroll audits to ensure data accuracy, identify discrepancies, and resolve any payroll-related issues.
• Liaise with external auditors and tax authorities for payroll-related audits, compliance checks, and reporting requirements.

This is a 6-month Fixed Term Contract, based remotely in the UK.

What would make me a good candidate?

We are looking for curious and empathetic people. We also love to hear from people who are motivated by meaningful work, resonate with our core values, have a positive outlook, are comfortable with ambiguity and thrive working in an ever-evolving and complex environment. We are inspired by meeting big-picture thinkers and doers, people who can be both tactical and strategic, aim high and put people first in everything they do.

• Proven experience as an EMEA Payroll Specialist or similar role, with a focus on processing payroll across multiple countries within the region.
• In-depth knowledge of EMEA payroll legislation, tax regulations, and compliance requirements for various countries.
• Strong understanding of statutory deductions, tax rates, social security requirements, and benefits regulations in EMEA countries.
• Certification or professional qualification in payroll (ie CIPP) or related field is advantageous.
• Proficient in using MS Office applications, particularly Excel (VLOOKUPs & pivot tables) for data analysis and reporting.
• Experience working with payroll providers and managing relationships with external vendors.
• Proficiency in using payroll software or systems for end-to-end payroll processing.
• Strong attention to detail, analytical and problem-solving skills to handle complex payroll calculations and reconciliations across different countries.
• Excellent organizational and time management skills to handle multiple payrolls and deadlines.
• Strong communication and interpersonal skills to effectively address employee enquiries and concerns related to payroll.
• Understanding of data protection regulations and confidentiality requirements in handling employee information.
• Ability to work independently and collaboratively in a team environment.
• Continuous learning mindset to stay updated with changes in EMEA payroll regulations and best practices.
• Ability to adapt to changing payroll requirements across different countries within the EMEA region.

At Xplor, we believe that the best innovation and ideas happen at the intersections of our differences - people of diverse cultures, generations, disciplines, and lived experiences. So even if you think you do not tick all the boxes, we still encourage you to apply

Values and Life at Xplor

Our five core values guide us from how we hire and recognise our team members to how we interact with our customers day to day:

• Find a better way
• Do the right thing
• Say it straight
• Win together
• Own the outcome

If these values sound like you, and describe people you want to work with, you will thrive at Xplor.

As an Xplorer, you will be part of a global network of talented colleagues who will support your success. We look for commonalities and shared passions and give people the tools they need to deliver great work and grow at speed.

Some of our perks and benefits are:

• Paid Parental Leave benefit programs
• #GiveBackDays/Commitment to social impact – 3 extra days off to volunteer and give back to your local community
• Ongoing dedication to Diversity & Inclusion initiatives such as D&I Council, Global Mentorship Program
• Access to free mental health support
• Flexible working arrangements

We understand that diverse candidates have diverse needs. We welcome you to inform us of any additional needs related to completing your job application or participating in the interview process, via [emailprotected] .

Before you apply

To be considered for employment, you must be legally authorised to work in the United Kingdom. This applies to remote roles too, as we can only employ people who reside within the UK. Xplor does not sponsor visas, either at the time of hire or at any later time. We're also not able to offer contractor arrangements or Employer of Record engagements for this position at this stage.

Please apply through our careers portal or external job boards only. We're unable to upload emailed applications, as our process requires you to answer screening questions directly.

Interview Recording andBackground Checks

As part of our hiring process, successful candidates will be asked to complete background and identity verification checks. Many of our roles are remote, and to protect both candidates and our business from recruitment fraud, we may record video interviews via Microsoft Teams during the process. We keep any recordings and related data only for as long as the hiring process is active and do not retain them afterwards.

EEO and Artificial Intelligence

We believe in transparent hiring. We use an applicant tracking system with artificial intelligence-enabled features to support our recruitment process, but our recruitment team makes all hiring decisions after human review. We do not rely on artificial intelligence to make final hiring decisions. Find our Candidate AI Usage guidelines here .

Xplor is dedicated to attracting, retaining and developing our people regardless of gender identity, ethnicity, sexual orientation, disability and age. We encourage applications from all sectors of the community.

We make it a priority to respond to every applicant.

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