Operations Systems Architect | AI Automation & Notion

Jobtailor; Greater London; On-site; GBP 45,000 - 75,000; Full time

Job summary

Jobtailor in London is seeking a proactive operations professional to own AI-driven automation and Notion governance. You’ll build scalable systems, maintain data quality, and reduce friction across teams while aligning with a fast-moving business.

You’ll work closely with the Business Operations Lead, drive improvements, document processes, and translate complex concepts into clear, actionable plans.

Qualifications

• Built something with AI (agent, automation, prompt library, tool, or system).
• Systems-oriented thinking to bring order to messy information.
• Start with people to understand how teams work before building solutions.
• Strong follow-through to finish tasks.
• Resourceful approach to solving problems.
• Attention to detail including broken links and stale data.
• Clear writing and ability to explain systems to non-technical people.
• Ability to run projects, maintain plans, and communicate status.
• Curiosity when investigating unfamiliar or broken systems.
• Notion experience is useful but not essential.
• Experience in fast-moving businesses with built processes.

Responsibilities

• Maintain Mother Root’s Notion operating system, including structure, permissions, templates, database hygiene, and a single source of truth
• Own and manage the Ways of Working Log, triaging friction and assigning actions to the right owners
• Maintain and update the SOP library, retiring stale documentation
• Keep the tech-stack database accurate and ensure appropriate tool access
• Maintain data quality across operational databases
• Identify repetitive administrative work and remove friction through improved processes, AI, or lightweight automations
• Use tools such as Claude, Make, Zapier, and n8n to build automations
• Test AI use cases and turn successful approaches into prompts, playbooks, and training sessions
• Plan and execute operational changes, including tasks, communications, training, and follow-up
• Meet every function, understand how Mother Root operates, and build systems that support growth
• Work directly with the Business Operations Lead in a newly established function

Skills

AI Automation Development

Notion Management

Operational Process Improvement

Project Management

Attention to Detail

Clear Communication

Curiosity

Tools

Notion

Claude

Make

Zapier

N8n

Job description

Jobtailor in London is seeking a proactive operations professional to own AI-driven automation and Notion governance. You’ll build scalable systems, maintain data quality, and reduce friction across teams while aligning with a fast-moving business.

You’ll work closely with the Business Operations Lead, drive improvements, document processes, and translate complex concepts into clear, actionable plans.