Operations Support Manager - Lincolnshire

Medivet; Watford; On-site; GBP 40,000 - 55,000; Full time

Job summary

Medivet is seeking an Operations Support Manager to join its UK field-based team. You will regularly visit clinics, support Branch Partners and Lead Vets with operational and administrative tasks, and help ensure smooth clinic operations across the network.

You will coordinate recruitment, onboarding, rotas and health & safety, while maintaining strong relationships with teams and supporting central programs. A full UK driving licence is essential.

Qualifications

• Proven ability to coordinate multi-site operations.
• Experience with rota planning, recruitment coordination and onboarding.
• Excellent organisational and planning skills for multiple clinics.
• Strong communication and relationship-building with Partners and Lead Vets.
• Full UK driving licence for regular travel between clinics.

Responsibilities

• Visit each clinic at least every two weeks and act as the primary contact for Partners and Lead Vets.
• Cascade key communications from the central team into clinics.
• Help clinics run effective team meetings and maintain internal communication.
• Support the smooth transfer of patients between hub and spoke clinics and referral centres.
• Ensure complaints are logged and resolved within 15 days, liaising with the Head of Ops Admin when needed.
• Escalate risks, issues and opportunities to the Network Partner or Network Director.
• Coordinate recruitment activity and support hiring managers.
• Ensure new starters receive a high-quality onboarding experience.
• Build and maintain clinic rotas with the Network Administrator and arrange locum support as needed.
• Review appointment availability and diary structure for effective diary management.
• Check Workday dashboards for payroll tasks and attendance.

Skills

Operational delivery

Stakeholder management

Rota planning

Payroll administration

Tools

Workday

D365

Excel

Outlook

Job description

Are you... Diligent, curious, hard-working, and a natural problem solver?

We are looking for talented individuals from a clinical sector who bring the right skills, mindset and behaviours to make a real difference. This role plays a vital part in supporting and enabling our veterinary practices to deliver outstanding care and service to their clients and pets every single day.

This is a hands‑on, field‑based role (Lincolnshire / Norfolk regions) where you will visit your clinics regularly, building strong relationships with practice teams while supporting Branch Partners and Lead Vets with the operational and administrative aspects of running their practices. You will help ensure clinics run smoothly by providing support across areas such as scheduling, recruitment, communication, health and safety, facilities and maintenance, and general operational coordination.

As the first point of contact for operational and administrative queries, you will play a key role in freeing up clinical teams to focus on what they do best - delivering exceptional care to patients and clients.

Some of our clinics provide essential weekend services, and as part of a supportive Ops Support Manager team, you will contribute to a shared weekend rota (approximately 1 in 10 weekends, including Bank Holidays) to ensure the network is always supported.

What You’ll Be Doing

Operational Excellence

• Visit each clinic at least every two weeks, acting as the primary point of contact for Partners and Lead Vets.
• Support the cascade of key communications from the central team into clinics.
• Help clinics run effective team meetings and maintain strong internal communication.
• Support the smooth transfer of patients between hub & spoke clinics and referral centres.
• Ensure complaints are logged and resolved within 15 days, liaising with the Head of Ops Admin when needed.
• Escalate risks, issues and opportunities to the Network Partner or Network Director.

Recruitment & Onboarding

• Coordinate recruitment activity, including organising interviews and supporting hiring managers.
• Ensure new starters receive a high‑quality onboarding experience.
• Support BP launch days and wider onboarding activities.

Resource Planning & Rotas

• Build and maintain clinic rotas working closely with the Network Administrator, ensuring clinics remain fully covered and locum support is arranged when needed.
• Review appointment availability and diary structure to ensure effective diary management.
• Check Workday dashboards daily for tasks and notifications including payroll activities such as timesheets or leave request and absence.

Health & Safety and Facilities maintenance

• Log and manage maintenance requests, ensuring timely resolution.
• Support clinics during incidents or crisis situations, escalating where appropriate.
• Oversee accommodation administration for clinic‑related housing
• Ensure all Health & Safety actions are completed on time
• Support clinics in maintaining compliance with Medivet standards and regulatory requirements.

Inventory & Finance

• Approve invoices promptly and check them against purchase orders, supporting clinics with any issues.
• Review stock management processes and elevate issues where needed.
• Support stock takes approvals and manage aged IBDC request

What You’ll Bring

You’ll be a highly organised, proactive and people‑focused operations professional who thrives in a fast‑paced, field‑based environment. You enjoy being the go‑to person for clinics, solving problems quickly, building strong relationships and helping teams deliver brilliant care every day.

You’ll bring:

• Solid understanding of operational delivery in a veterinary, healthcare or multi‑site service setting.
• Experience supporting service delivery teams across multiple locations.
• Excellent organisational and planning skills to support multiple clinics effectively.
• Strong communication and relationship‑building ability with Partners, Lead Vets and support teams.
• High attention to detail in rotas, payroll and compliance documentation.
• Confidence using systems such as Workday, D365, Excel and Outlook.
• A proactive, solutions‑focused mindset with strong accountability and follow‑through.

• Resilience and adaptability in a busy, hands‑on environment.
• Experience with rota planning, resource allocation, recruitment coordination and onboarding.
• Familiarity with Health & Safety, compliance, financial controls and inventory processes.
• An understanding of people processes and how to support teams effectively.
• A full UK driving licence for regular travel between clinics

Why Join Medivet?

You’ll be part of a supportive, forward‑thinking organisation that invests in its people and believes in continuous improvement and shared success. You’ll have the autonomy to shape your network, the backing of a strong central team, and the opportunity to make a meaningful impact on colleagues, clients and pets across the UK.

If you’re ready to lead with purpose and help shape the future of veterinary care, we’d love to hear from you. MDVT