Operations Planning Administrator

Hydrasun Group Ltd; Aberdeen City; On-site; GBP 23,000 - 32,000; Full time

Job summary

Hydrasun Group Ltd, based in the UK, seeks an Operations Planning Administrator to provide efficient administrative support within the Operations Support Team, with a key focus on Hose Assembly and Umbilicals Planning.

You will update Syspro as the production plan changes, manage stock levels, and run job cards while coordinating with Sales, Stores and Purchasing. This role supports continuous improvement and personal development.

Qualifications

• Experience in administration or office support.
• Ability to follow instructions and use Microsoft Office.
• Excellent written and verbal communication.

Responsibilities

• Ensure work activities comply with the company’s HSEQ Management System.
• Support routine safety audits and maintain hazard-free work areas.
• Update Syspro with changes to scope of work, stock and production plan.
• Run and stamp relevant job cards and highlight special instructions.
• Book finished jobs on Syspro when completed.
• Coordinate with Sales and Customer Services on orders.
• Coordinate with Stores on picking and kitting.
• Liaise with Purchasing on stock and special items.
• Check stock levels daily in Syspro and inform teams.
• Archive production files daily and support continuous improvement.

Skills

Administrative support

Microsoft Office

Communication skills

Teamwork

Education

Secondary Education

Tools

Syspro ERP

Job description

Operations Planning Administrator

This role will provide an efficient administrative support service within the Operations Support Team with the key area of focus being the Hose Assembly and Umbilicals Planning.

Responsibilities of the Role

• Ensure that work activities are executed in accordance with the Company s HSEQ Management System
• Support routine weekly/monthly safety inspection audits as required
• Ensure that work areas are maintained clean and hazard free
• To update the Syspro system in relation to scope of work changes, errors, shortages of stock and materials as and when the production plan changes
• To run off the relevant job cards and stamp and highlight special and specific instructions, as required
• To book in the finished jobs on the Syspro system as soon as they have been completed
• To liaise, in a proactive manner, with the Sales and Customer Services Teams in relation to orders placed
• To liaise, in a proactive manner, with the Stores Team in relation to picking/kitting
• To liaise with the Purchasing team in relation to items of stock/special items that are required
• Using Syspro, check levels of stock and work in progress on a daily basis and provide updates to the Sales and Customer Services Teams
• To archive scan all production files on a daily basis
• To commit to continuous improvement and development
• To take responsibility for personal learning and development to ensure satisfactory progression of skill level.

Qualifications - Essential

• Educated to Secondary School level with academic achievements in a numerical and English language discipline

Qualifications - Desirable

• HNC (or equivalent) in Administration
• ECDL Qualification

Experience - Essential

• Previous experience within administration

Experience - Desirable

• Experience of using Syspro (or equivalent ERP system)
• Experience of working in a workshop/production environment

Skills and Behaviours

• Ability to understand and follow instructions
• Good communications skills (both written and verbal)
• Competent in the use of Microsoft Packages
• Flexible and adaptable
• Ability to use initiative
• Demonstrate a positive can do approach to work
• Ability to function well within a team environment
• HSEQ awareness
• Customer and Quality Focus

About us

We are a leading international provider of integrated fluid transfer, power and control products to many different sectors worldwide. As part of D2Zero, Hydrasun applies experience, knowledge, and insights for a new energy future.

Our core principles of engagement, accountability, communication and teamwork are cornerstones of our culture and guide us in our work. The right results stem from the right behaviours. Our people are empowered to make change happen. For the benefit of our customers, our industry, our clean energy future.

Our HQ is based in Aberdeen, Scotland with operations throughout the UK and a presence in strategic locations across Europe, Asia, the Middle East, Africa, the USA and South America.

Equal Employment Opportunity (EEO) statement

Hydrasun is proud to be an equal opportunity employer. We are committed to diversity & inclusion and do not tolerate discrimination & harassment of any kind.

In our recruitment process, all appropriately qualified applicants will be reviewed for a position based on their skills and experience.

Everyone at Hydrasun is responsible for maintaining a work culture free from discrimination and harassment by treating others with respect.