Operations Manager

INFLUX ELECTRICAL ENGINEERING (PTE. LTD.); Lee-on-the-Solent; On-site; GBP 40,000 - 60,000; Full time

Job summary

INFLUX ELECTRICAL ENGINEERING (PTE. LTD.) is seeking an Operations Manager to oversee daily administrative tasks, facilities management, and site workflows. The role involves maintaining and organizing project documents, managing compliance with authorities, and supporting procurement, budgeting, and HR activities.

The successful candidate will coordinate between site teams and head office, customers, and vendors while driving process improvements and ensuring efficient operations under pressure.

Qualifications

• Bachelor's degree in any field is required.
• Minimum 3 years of managerial experience, preferably in retail property or mall operations.
• Experience in Property/Facilities Management and MCST management is advantageous.
• Good knowledge of building systems and statutory/regulatory requirements, including NEA certifications preferred.
• Strong leadership, communication and interpersonal skills.
• Excellent organizational and problem-solving abilities.
• Customer-focused mindset and ability to handle multiple priorities under pressure.
• Proficiency with Microsoft Office Suite.

Responsibilities

• Overseeing daily administrative functions at site offices, managing facilities, utilities, and general workflows.
• Maintaining and organizing all project-related documents, contracts, permits, licenses, vendor files, reports, and drawings.
• Managing applications, renewals, and compliance with authorities and safety standards.
• Supervising site procurement, tracking project costs, processing purchase orders, and assisting with budget reports and cost control.
• Assisting with recruitment, onboarding, staff deployment, payroll administration, attendance tracking, and employee records.
• Acting as liaison between site teams, head office, clients, vendors, and subcontractors, and preparing meeting minutes.
• Analyzing processes and developing more efficient administrative strategies and systems.

Skills

People leadership

Communication

Interpersonal skills

Organizational skills

Problem solving

Customer-focused

Time management

Education

Bachelor degree

Tools

Microsoft Office

Job description

Operations Manager

Key Roles & Responsibilities:

Administration & Operations Management:Overseeing daily administrative functions at site offices, managing facilities, utilities, and general workflows.

• Documentation & Record Keeping:Maintaining and organizing all project-related documents, including contracts, permits, licenses, vendor files, reports, and drawings.
• Compliance & Licensing:Managing applications, renewals, and compliance matters with relevant authorities (e.g., MOM, BCA, SCDF), including certifications like ISO and safety standards.
• Procurement & Financial Support:Supervising site procurement, managing petty cash, tracking project costs, checking invoices, processing purchase orders, and assisting with budget reports and cost control.
• Human Resources Support:Assisting with recruitment, onboarding, staff deployment, payroll administration, attendance tracking, and managing employee records and welfare.
• Coordination & Communication:Acting as a primary liaison between site teams, head office, clients, vendors, and subcontractors, and preparing meeting minutes.
• Process Improvement:Analyzing existing processes and developing more effective or efficient administrative strategies and systems.

Requirement

• Possess at least a Bachlor Level Degree in any Field
• Minimum 3 years of relevant experience in a managerial role, preferably in retail property or mall operations management
• Experience in Property/Facilities Management, and MCST Management will be an added advantage
• Good knowledge of building systems (ie. electrical, ACMV, mechanical). Familiarity with statutory and regulatory requirements, including authority submissions. NEA Environmental Control Office certification is preferred
• Excellent leadership, communication and interpersonal skills
• Strong organizational and problem-solving abilities
• Proactive and service-oriented with a customer-first mindset
• Proficiency in Microsoft Office Suite
• Ability to manage multiple priorities, meet deadlines and perform effectively under pressure