Operations & Executive Assistant to CEO (Hybrid)

Napier Technologies Limited.; Greater London; Hybrid; GBP 30,000 - 37,000; Full time

Benefits offered by this job

Private healthcare (AXA)

40 days annual leave?

Pension plan (Aviva)

Life Insurance 4x annual salary

Enhanced parental leave

Income protection

Hybrid/Office flexibility

Wellbeing programme

Gym discounts

Flexible working locations

Open, flexible culture

Job summary

Napier Technologies Limited in London is seeking a highly organized Business Operations Coordinator to join our AI-powered FinTech scale-up.

You will support business operations, office management and executive support for our CEO, helping day-to-day activities run smoothly and efficiently.This permanent, full-time role offers hybrid or in-office work, exposure to cross-functional leadership, and the chance to build broad business experience in a fast-growing company focused on security and

Qualifications

• Confident using Microsoft Office, including Word, Excel, PowerPoint and Outlook, with a keen interest in using AI and digital tools to work smarter, improve accuracy and save time
• Curious and responsible in how they use AI tools such as Claude, Copilot and Abundly, applying them to support problem-solving, summarise information, generate ideas and identify opportunities to improve or automate processes
• A proactive problem-solver who looks for ways to simplify processes, reduce manual effort and improve how things get done
• A clear and confident communicator, comfortable dealing with colleagues, visitors, suppliers, building management and senior stakeholders
• Highly organised and detail-focused, with the ability to keep actions, meetings, deadlines and office priorities on track
• Personable, flexible and calm under pressure, with the ability to juggle multiple tasks and priorities at once
• Able to handle confidential and sensitive information with discretion and good judgement
• Comfortable supporting office operations, facilities follow-up and basic health and safety processes, with a willingness to learn
• Any prior office, admin, PA/EA or business support experience, including internships or placements, is a plus, but not essential

Responsibilities

• Use AI tools thoughtfully to solve problems, summarise information, support drafting and improve the speed or quality of day-to-day work
• Identify repetitive tasks or manual processes that could be automated, simplified or improved, helping save time and reduce unnecessary admin
• Proactively suggest practical improvements to current ways of working, making information easier to find and helping teams operate more efficient
• Prepare clear, accurate decks, agendas and meeting materials for Leadership/ExCo and Board meetings, ensuring they are ready within agreed timelines
• Track actions and follow-ups from board meetings, offsites and all-hands sessions, helping owners stay clear on deadlines and next steps
• Support the CEO and senior leadership with ad hoc business projects, research and follow-up actions, delivering work that is accurate, useful and easy to act on

Skills

Microsoft Office

AI tools

Problem solving

Communication

Organization

Tools

Claude

Copilot

Abundly

Job description

Napier Technologies Limited in London is seeking a highly organized Business Operations Coordinator to join our AI-powered FinTech scale-up.

You will support business operations, office management and executive support for our CEO, helping day-to-day activities run smoothly and efficiently.This permanent, full-time role offers hybrid or in-office work, exposure to cross-functional leadership, and the chance to build broad business experience in a fast-growing company focused on security and