Operations & Engineering Scheduler (Maternity Cover)

Encompass Digital Media; Chiswick; On-site; GBP 30,000 - 40,000; Full time

Benefits offered by this job

25 days annual leave

Matched up to 5% pension contributions

Medical benefits

Cycle to Work scheme

Wellness weeks

Performance recognition awards

Job summary

Encompass Digital Media in Chiswick is seeking an Operations & Engineering Scheduler for maternity cover. The role involves maintaining shift rosters and managing schedules for staff within a busy 24/7 environment. The ideal candidate will possess strong organisational skills and be adept at managing multiple tasks under pressure.

You will be responsible for ensuring timely processing of freelance staff PO’s and maintaining accurate records of leave and sickness. Benefits include 25 days of annual leave (pro-rata), matched pension contributions, medical benefits, and wellness initiatives.

Qualifications

• Experience scheduling or project management experience is an advantage.
• Strong Microsoft Office suite skills, particularly Excel.
• Excellent attention to detail.

Responsibilities

• Maintain shift rosters for all Playout, OU and Engineering staff.
• Responsible for creating, modifying, and distributing shift schedules.
• Primary contact for all leave requests.

Skills

Scheduling or project management experience

Microsoft Office Suite skills

Multi-tasking under tight deadlines

Attention to detail

Verbal and written communication skills

Organisational and time management skills

Flexible and adaptable approach

Job description

Job Title: Operations & Engineering Scheduler (Maternity Cover)

Location: Chiswick, London

Hours of work: 37.5 hours per week, Monday to Friday

Responsibilities

• Maintains shift rosters for all Playout, OU and Engineering staff within a 24/7 environment
• Responsible for creating, modifying, and distributing shift schedules for staff and freelancers
• Primary point of contact for all leave requests
• Responsible for handling replacement coverage due to sickness, leave or when extra shift cover is required
• Working with the Frame 25 Hive portal
• Responsible for ensuring PO’s for freelance staff are processed in a timely manner.
• Provide monthly reports of overtime hours and freelance costs
• Ensure that HR systems are kept up to date to reflect the team’s leave and sickness records.
• Evaluate staffing practices to schedule staff in the most efficient manner
• Coordinate and meet regularly with team managers to determine coverage options/solutions
• Enhance and refine all scheduling workflows and procedures as needed
• Point person for any other special projects when assigned

Knowledge and Experience

• Experience scheduling or project management experience is an advantage (within a 24/7 environment)
• Strong Microsoft Office suite skills, particularly Excel.
• Experience in multi-tasking under tight deadlines
• Excellent attention to detail
• Excellent verbal and written communication skills
• A self-starter that is highly motivated and driven with the ability to grasp concepts quickly
• Strong organisational and time management skills
• Strong personal skills
• A flexible and adaptable approach to work
• 25 days annual leave per annum (pro-rata) plus bank holidays
• Matched up to 5% pension contributions and independent pension advice
• Medical benefits including - Eye care vouchers, Health Cash Plan, Income Protection & Life Assurance
• Cycle to Work scheme Season ticket loan
• Wellness weeks
• Performance recognition awards and more!