Operations Coordinator

Table Tennis England; Wolverton; On-site; GBP 26,000 - 38,000; Full time

Benefits offered by this job

Gym membership contribution

Employee Assistance Program

25 days leave plus bank holidays

Cycle to Work Scheme

Vision cover

Job summary

Table Tennis England seeks an organised Performance Operations Coordinator to support the delivery of the Performance Strategy. You will coordinate training camps, competitions, athlete support, and performance events, working closely with the Director of Performance Development.

The role includes administration, records management, safeguarding, GDPR and risk management, plus coordinating communications with stakeholders.

Qualifications

• Experience coordinating training camps and travel logistics.
• Knowledge of safeguarding, health and safety, and GDPR requirements.
• Strong organisational and administrative skills.

Responsibilities

• Coordinate logistics for domestic and international training camps, competitions, and athlete travel.
• Submit player entries onto the online system when required.
• Provide support coordinating athlete meetings with staff and the Director of Performance Development.
• Manage inventory of the Performance team’s equipment and ensure it is well stocked.
• Assist with planning and scheduling key performance events and camps.
• Provide hands-on support at camps as directed.

Skills

Logistics coordination

Event logistics

Stakeholder management

Administrative support

GDPR compliance

Safeguarding knowledge

Tools

Performance Database

Microsoft Office

Job description

ROLE PURPOSE

We are seeking an organised and proactive Performance Operations Coordinator to play a key role in supporting the delivery of Table Tennis England's Performance Strategy. Working closely with the Director of Performance Development and the wider Performance Team, you will coordinate a wide range of operational activities, ensuring training camps, competitions, athlete support programmes and performance events are delivered efficiently and effectively. You will also provide essential administrative support, maintaining accurate records, coordinating communications with stakeholders, and helping to ensure compliance with safeguarding, health and safety, GDPR and risk management requirements.

THE OPPORTUNITY

This is an exciting opportunity to join an ambitious Performance Team and contribute to the development of England's future table tennis talent. You will gain experience across performance operations, event logistics, stakeholder engagement and administration, supporting athletes, coaches and staff while helping to deliver high-quality performance programmes at a national and international level.

KEY RESPONSIBILITIES

Performance Operations Support

• Coordinate logistics for domestic and international training camps, competitions, and athlete travel (e.g., booking venues, accommodation, transport, and meals)
• At the request of the performance team submit player entries onto the online system where necessary.
• Provide support co-ordinating athlete meetings with staff at the request of the Director of Performance Development
• Manage the inventory of the Performance team’s equipment and ensure equipment is well stocked and in impeccable condition
• Assist with the planning and scheduling of key performance events and camps in line with the Performance calendar and overall Performance objectives
• Provide hands on support at camps where directed by the Director of Performance Development or his or her delegate.

Administrative Support

• Support athlete and staff documentation, including consent forms, medical records, travel documentation, kit orders and the Performance Database
• Support the coordination of Performance Team, Management and Board meetings, prepare agendas, take minutes, and follow up on actions
• Maintain accurate records on performance systems and databases (e.g. athlete profiles, and where necessary, reporting)
• Assist in ensuring safeguarding, health and safety, and GDPR compliance within performance operations
• Monitor and maintain risk assessments and travel protocols for camps and competitions
• Ensure effective, coherent communication to parents, coaches and other relevant stakeholders when arranging the logistics for camps, competitions and performance events
• Ensure enquiries into the performance mailbox are dealt with in a timely manner

Communication & Stakeholder Liaison

• Act as a point of contact for athletes, parents, coaches, and partners in relation to operational matters
• Support the distribution of schedules, policies, updates, and documentation to all stakeholders
• Ensure effective communication and feedback to relevant stakeholders.

BENEFITS

• An impressive range of facilities at the National Badminton Centre, including café with staff discounts
• Gym membership contribution or option to subscribe to on-site gym
• Employee Assistance Program
• 25 Days of Paid Leave plus Bank Holidays (full-time employees)
• Learning & Development opportunities
• Cycle to Work Scheme
• Vision Cover: Contribution towards eye tests and glasses
• Employee-supported Volunteering days
• Long Service Awards
• Free On-Site parking
• The People’s Pension with Employer Contributions of 3%
• Table Tennis England Membership, plus access to discounts from a range of suppliers and partners
• TTE Kit
• Work Life/Family Balance, including flexible and agile working options

Applicants must have the right to work in the UK and have undertaken an Enhanced DBS before commencing the role.

We operate under the Disability Confident Scheme.