Operations Coordinator

Workforce Staffing Ltd; Redditch; On-site; GBP 30,000 - 35,000; Full time

Job summary

Workforce Staffing Ltd in Redditch is seeking an Operations Coordinator to join a growing team. You will support the Office Manager and collaborate with engineers, subcontractors, suppliers and directors to keep day-to-day operations running smoothly.

The role requires strong organisational skills, attention to detail and a proactive, hands-on approach to purchasing, planning and administration. Excellent opportunities for career progression within the company are available.

Qualifications

• Previous experience in an administrative, operations, purchasing or coordination role.
• Strong organisational skills and the ability to manage competing priorities.
• Excellent attention to detail when maintaining records and processing information.
• Confident communication skills when dealing with suppliers, employees and external contacts.
• Good IT skills and confidence using everyday office systems.
• A proactive approach to problem-solving, with the ability to work independently and as part of a team.
• A willingness to learn, develop and take on additional responsibilities as the business expands.

Responsibilities

• Place material orders for upcoming jobs, confirming requirements, quantities and specifications.
• Monitor order confirmations, delivery dates and outstanding items to ensure materials arrive when needed.
• Maintain accurate purchasing records and manage supplier administration.
• Arrange accommodation for employees, subcontractors and directors in line with upcoming job requirements.
• Confirm locations, dates, availability and costs before making bookings.
• Obtain and maintain booking confirmations, ensuring all arrangements are accurately recorded.
• Support engineers with job planning, helping to coordinate the practical arrangements required for work to proceed efficiently.
• Oversee employee holiday requests and maintain accurate holiday records.
• Track annual leave taken and refer holiday requests for approval in line with company procedures.
• Coordinate DBS checks and driving licence checks for employees, ensuring records are maintained and checks are completed as required.
• Provide invoice administration support, including uploading invoices and maintaining supporting records.
• Ensure purchasing, booking and employee records are accurate and kept up to date.
• Provide day-to-day administrative support to the Office Manager and wider operations team.
• Help improve administrative processes as the business grows and operational requirements develop.

Skills

Administrative experience

Operations experience

Purchasing experience

Coordination experience

Organisational skills

Attention to detail

Communication skills

IT skills

Problem-solving

Willingness to learn

Teamwork

Job description

Location: Redditch

Salary: £30,000 - £35,000

Job Type: Full-time, Permanent

The Opportunity

We are recruiting for an Operations Coordinator to join a growing business based in Redditch. This is an excellent opportunity for an organised, proactive individual to become a key part of the company's day-to-day operations, supporting the Office Manager and working closely with engineers, subcontractors, suppliers and directors.

This is a varied, hands-on role where you will play an important part in ensuring jobs run smoothly, materials are available when required, accommodation is arranged and essential administrative processes are kept up to date.

As the business continues to grow, there will be excellent opportunities to develop your skills, take on additional responsibilities and progress your career within the company.

What's on Offer?

• Permanent, full-time position based in Redditch.
• A varied role at the heart of the company's daily operations.
• Direct support and exposure to the Office Manager and company directors.
• Excellent career progression opportunities within a growing business.
• The opportunity to broaden your skills across operations, purchasing, employee administration and job coordination.
• A role where you can make a real contribution and grow alongside the business.

Key Responsibilities

• Place material orders for upcoming jobs, confirming requirements, quantities and specifications.
• Monitor order confirmations, delivery dates and outstanding items to ensure materials arrive when needed.
• Maintain accurate purchasing records and manage supplier administration.
• Arrange accommodation for employees, subcontractors and directors in line with upcoming job requirements.
• Confirm locations, dates, availability and costs before making bookings.
• Obtain and maintain booking confirmations, ensuring all arrangements are accurately recorded.
• Support engineers with job planning, helping to coordinate the practical arrangements required for work to proceed efficiently.
• Oversee employee holiday requests and maintain accurate holiday records.
• Track annual leave taken and refer holiday requests for approval in line with company procedures.
• Coordinate DBS checks and driving licence checks for employees, ensuring records are maintained and checks are completed as required.
• Provide invoice administration support, including uploading invoices and maintaining supporting records.
• Ensure purchasing, booking and employee records are accurate and kept up to date.
• Provide day-to-day administrative support to the Office Manager and wider operations team.
• Help improve administrative processes as the business grows and operational requirements develop.

About You

We are looking for someone who is organised, reliable and comfortable managing a varied workload in a busy, growing business. You will enjoy taking ownership of tasks, coordinating multiple requirements and ensuring the details are taken care of.

You will ideally have:

• Previous experience in an administrative, operations, purchasing or coordination role.
• Strong organisational skills and the ability to manage competing priorities.
• Excellent attention to detail when maintaining records and processing information.
• Confident communication skills when dealing with suppliers, employees and external contacts.
• Good IT skills and confidence using everyday office systems.
• A proactive approach to problem-solving, with the ability to work independently and as part of a team.
• A willingness to learn, develop and take on additional responsibilities as the business expands.