Operations Coordinator

HTB Group Recruitment; Greater London; On-site; GBP 25,000 - 31,000; Full time

Benefits offered by this job

25 days annual leave

Pension scheme contributions

Employee Assistance Programme

Medicash plan

Enhanced family leave

Training and development resources

Job summary

HTB Ministries in Greater London seeks an Operations Coordinator to provide essential operational support for Sunday services, Alpha courses, and site operations. You will work with Operations Managers and ministry teams to plan, coordinate, and deliver administrative and logistical tasks for HTB Ministries.

The role emphasizes coordinating services, events, and projects, maintaining records, and ensuring compliance with safeguarding, GDPR, and safety requirements while mobilising volunteers and

Qualifications

• Proven Coordination Experience: Minimum 2 years coordinating projects and operational tasks.
• Passion for Sunday Services, Church events and Ministry: Deeply committed to supporting church activities.
• Excellent Communicator: Clear written and verbal communication with stakeholders.
• Strong Organisational Skills: Ability to prioritise tasks and manage a busy schedule.
• Effective Problem Solver: Proactive and logical in solving challenges.

Responsibilities

• Coordinate and deliver the operational and logistical aspects of HTB Ministry services, events, courses, and projects
• Manage departmental administration, including inboxes, calendars, scheduling, records, and project tracking systems
• Support project planning and delivery by maintaining timelines, checklists, budgets, and key milestones
• Organise venues, hospitality, equipment, suppliers, and other resources required for successful programme delivery
• Maintain accurate records and systems, including ChurchSuite, Asana, and departmental operational databases
• Ensure compliance with safeguarding, GDPR, health & safety, legal, insurance, and other organisational requirements
• Process financial administration, including invoices, expenses, procurement, and budget tracking
• Build strong relationships across departments and help mobilise volunteers and congregation members to support ministry activities

Skills

Coordination experience

Sunday services

Excellent communication

Organisational skills

Problem solving

Job description

The Operations Coordinator provides essential operational support to ensure HTB ministry projects, services, and events run smoothly. Working closely with HTB Operations Managers and ministry teams, this role helps plan and coordinate the operational, administrative, and logistical tasks needed to provide excellent and collaborative operational support to HTB Ministries with a focus on Sunday Services, Alpha and the operational running of HTB sites.

Applications for this role will close on Sunday 13th September. The salary for this position is £28,000.

Some of the key responsibilities include:

• Coordinate and deliver the operational and logistical aspects of HTB Ministry services, events, courses, and projects
• Manage departmental administration, including inboxes, calendars, scheduling, records, and project tracking systems
• Support project planning and delivery by maintaining timelines, checklists, budgets, and key milestones
• Organise venues, hospitality, equipment, suppliers, and other resources required for successful programme delivery
• Maintain accurate records and systems, including ChurchSuite, Asana, and departmental operational databases
• Ensure compliance with safeguarding, GDPR, health & safety, legal, insurance, and other organisational requirements
• Process financial administration, including invoices, expenses, procurement, and budget tracking
• Build strong relationships across departments and help mobilise volunteers and congregation members to support ministry activities

Requirements

The following skills and experience form the minimum requirements for the role:

• Proven Coordination Experience: Minimum 2 years of experience coordinating projects and operational tasks, with a demonstrated ability to manage multiple responsibilities effectively.
• Passion for Sunday Services, Church events and Ministry: Deeply committed to supporting and growing Connect groups, church events, services and ministries
• Excellent Communicator: Confident and professional in both written and verbal communication; able to engage effectively with a wide range of stakeholders across all levels.
• Strong Organisational Skills: Proven ability to prioritise tasks, manage a busy schedule, and remain calm and focused under pressure.
• Effective Problem Solver: Takes a proactive and logical approach to identifying challenges and offering clear, actionable solutions.

Benefits

We offer a comprehensive benefits package designed to support your wellbeing and work-life balance, including:

• 25 days annual leave (plus public holidays) , which increases with length of service
• Pension scheme contributions
• Employee Assistance Programme for confidential support
• Medicash plan
• Enhanced maternity, paternity, adoption, and shared parental leave
• Access to training and development resources to help you grow in your role