Operations Associate

Wahed Inc.; London; On-site; GBP 30,000 - 45,000; Full time

Job summary

Wahed Inc. is seeking an Operations Associate to support the lifecycle of real estate and venture capital investments. The ideal candidate will demonstrate strong organizational skills, attention to detail, and a willingness to learn in a fast-paced environment. This role encompasses various tasks from managing legal documentation to investor communication, making it pivotal in the operational framework of Wahed Ventures' expanding activities.

Qualifications

• Strong organizational skills to manage multiple tasks across departments.
• Attention to detail when handling legal and financial information.
• Familiarity with operational tools is beneficial.

Responsibilities

• Lead execution of operational workflows for real estate and VC investments.
• Manage setup of investment vehicles and legal documentation.
• Coordinate property conveyancing processes and investor communication.

Skills

Organizational skills

Attention to detail

Communication

Interpersonal skills

Willingness to learn

Education

Graduate

Tools

Google Workspace

Microsoft Office

Job description

About Wahed Ventures:

Wahed Ventures is a prominent equity crowdfunding and investment platform dedicated to ethical investments. As part of the Wahed group, a global leader in ethical finance, Wahed Ventures focuses on identifying promising investment opportunities aligned with our ethical principles. Wahed has also recently ventured into Real Estate investing.

Job Brief:

As part of our expanding Wahed Ventures Real Estate function, we are looking for a highly organised and dependable Operations Associate to support the full operational lifecycle of our real estate and venture capital investments. This role is ideal for someone who is operationally sharp, comfortable managing multiple stakeholders, and confident working across a diverse and fast-paced set of functions, including operations, finance, legal, compliance, product, and marketing. You will play a key role in driving processes spanning acquisition, structuring, conveyancing, investor reporting, and asset management.

Job Description:

• Lead the execution of post-raise operational workflows across real estate and VC investments, including cap table management, investor recordkeeping, dividend distributions, and reporting
• Manage the setup and structuring of investment vehicles, including legal documentation, SPV governance, and regulatory filings, in collaboration with legal counsel
• Coordinate end-to-end property conveyancing processes, liaising with solicitors to ensure timely legal checks, documentation, and transaction completion
• Collaborate with compliance and finance teams to carry out investor due diligence, reconcile transactions, process refunds, manage invoices, and generation of rental income statements
• Oversee the distribution of investor communications, including regular updates, investment certificates, and rental statements
• Liaise with property managers to monitor rental performance, maintenance needs, and tenant updates across active properties
• Schedule and coordinate third-party vendors, including surveyors, valuers, and conveyancers, including reviewing quotes, contracting required works, and assessing completion where applicable
• Collaborate with legal, finance, operations, and tech teams to improve internal processes, secure required approvals, and support investment go-lives on the platform

Job Specification:

• This is a graduate opportunity; prior internships or academic exposure to finance, operations, or compliance are beneficial but not required

Essential

• Strong organisational skills with the ability to manage multiple tasks and documents across departments.
• High attention to detail and comfort working with legal and financial information.
• Clear and professional written and verbal communication.
• Strong interpersonal skills for coordinating with internal teams and external service providers.
• Willingness to learn and adapt in a fast-paced, high-growth environment.
• Familiarity with Google Workspace or Microsoft Office; comfort learning new operational tools

Nice to Have:

• Commercial awareness, especially when reviewing property works, vendor quotes, or maintenance decisions.
• Familiarity with UK property conveyancing, legal structuring, or regulated investment processes