Operations Assistant

OEG Energy Group; Tees Valley; On-site; GBP 28,000 - 36,000; Full time

Job summary

OEG Energy Group is seeking an motivated administrator to support project operations on an offshore wind site in Hartlepool, UK. This fixed‑term contract (6 months) follows a 3/3 rotational schedule and involves coordinating day‑to‑day operations, document control, safety compliance, and reporting.

The role requires strong organisational and communication skills, with a proactive, flexible approach to meet project needs and safety requirements.

Qualifications

• offshore wind experience is desirable.
• Excellent interpersonal and communication skills.
• Strong organisational skills with problem solving ability.
• Calm, professional approach and adaptability.

Responsibilities

• Assist with day‑to‑day coordination of project operations.
• Assist Operations Manager with preparation and issuance of work permits.
• Manage project documentation and ensure on-site records are accessible.
• Maintain safety certification, QA documentation, and site compliance.
• Coordinate with head office for operational/administrative activities.
• Assist RAMS and Safe Systems of Work preparation and review.
• Attend safety, operational and team meetings.
• Support with stores, equipment orders and asset management.
• Prepare daily, weekly and monthly reports and submit timesheets.

Skills

Interpersonal skills

Communication

Organisational skills

Problem solving

Flexibility

Job description

Company Overview

OEG is a leading energy solutions business, providing mission‑critical infrastructure assets and services to the global offshore energy industry. Through our specialist divisions – topside, marine, subsea, logistics and industrials – we are a pivotal link in the global offshore energy project chain, ensuring our customers’ projects are delivered safely, reliably and efficiently.

Location

• Hartlepool, United Kingdom.
• This role is open to candidates based in the United Kingdom.

Contract

• Fixed‑term contract (6 months), working a 3/3 rotational schedule.

Core Purpose

• Support the Operations Lead in the effective day‑to‑day coordination and delivery of project operations.
• Ensure operational activities are planned, organised, and executed efficiently by providing administrative and coordination support, maintaining accurate records, and facilitating communication across the project team to enable the successful delivery of project objectives.

Key Responsibilities and Accountabilities

• Assist with the day‑to‑day coordination of project operations, ensuring activities are delivered efficiently and in line with project requirements.
• Assist the Operations Manager with the preparation and issuance of work permits, as required.
• Manage project documentation, ensuring accurate document control and the availability of both hard and electronic records on site.
• Ensure all safety certification is current, accurately maintained, and compliant with site and statutory requirements.
• Ensure all Quality Assurance (QA) documentation is accurately maintained and complies with site and company requirements.
• Liaise with the head office to coordinate operational and administrative activities, as required.
• Assist in the preparation and review of Risk Assessments and Method Statements (RAMS) and Safe Systems of Work (SSoW).
• Attend all required safety, operational, and team meetings.
• Ensure office facilities are maintained in a clear, organised, and operational condition, with capacity to accommodate additional personnel when required.
• Assist with ordering, receiving, and managing stores and equipment.
• Build and maintain effective working relationships with OEG clients, suppliers, ensuring a high standard of service and collaboration.
• Assist in coordinating personnel and assets to support safe and efficient site operations.
• Assist in the preparation and completion of daily, weekly, and monthly reports, ensuring asset registers are maintained accurately and up to date.
• Prepare and submit personnel and asset timesheets to support timely and accurate invoicing.
• Carry out any other reasonable duties as required by the business.

QHSE Responsibilities

To have a general understanding of the areas of our QHSE Management System and OEG’s QHSE aims and objectives that are relevant to the role.

Comply with the requirements of OEG Energy Group Policies and the responsibilities within the wider QHSE Management System.

Promoting:

• A proactive health and safety culture focussed on the prevention of work‑related injury or ill health and continual improvement in our processes / performance.
• Environmental sustainability and energy efficiency whilst minimising our environmental impacts and preventing pollution.
• A quality culture that brings values to our business, our customers and other interested parties ensuring quality issues and opportunities for improvement are identified and implemented.

Skills and Experience

• Previous experience working on offshore wind farms is desirable.
• Excellent interpersonal and communication skills, with the ability to work effectively as part of a team.
• Strong organisational skills, with the ability to analyse problems and implement practical solutions.
• Maintains a calm and professional approach.
• Flexible and adaptable approach, with the ability to respond effectively to changing business and operational requirements.

Qualifications

• Valid GWO Basic Safety Training (BST) certification, including Working at Height, Manual Handling, Fire Awareness, First Aid, and Sea Survival, is desirable.
• Valid OGUK Offshore Medical Certificate is desirable.

We are an equal opportunity employer committed to a fair and inclusive recruitment process for all applicants.