Operations Administrator

OEG Energy Group; Aberdeen City; On-site; GBP 18,000 - 23,000; Full time

Job summary

OEG Energy Group in Aberdeen, United Kingdom, is seeking an Operations Administrator to support our offshore energy services. You will process customer orders, liaise with the Yard Co-ordinator, and ensure unit numbers and information are accurate.

You will monitor asset movements in our fleet system, complete on-hire/off-hire docs, generate reports, and provide a professional on-site contact for drivers. You will work across departments to maintain smooth workflows and participate in training.

Qualifications

• Excellent verbal, written and telephone communication.
• Proficient in Microsoft Office, with Word and Excel knowledge.
• Strong communication, interpersonal and time-management abilities.
• High level of accuracy and attention to detail.

Responsibilities

• Process customer orders accurately and liaising with the Yard Co-ordinator to obtain unit numbers and other required information.
• Monitor and track asset movements using the company's fleet management system.
• Complete all on-hire and off-hire documentation in a timely manner.
• Coordinate daily movement reports for external clients to support accurate and timely monthly invoicing.
• Generate and upload cleaning certificates, ensuring all records are maintained correctly.
• Welcome and assist drivers arriving on site, providing a professional point of contact.
• Maintain effective communication with colleagues across departments to ensure a smooth and efficient workflow.
• Participate in all required training to maintain competency and support continuous professional development.
• Provide cover for the Chemical Process and Sales & Rental Co-ordinators during periods of annual leave or absence, as directed by management.
• Undertake any other reasonable duties required to support the operational needs of the business.

Skills

Verbal communication

Written communication

Telephone communication

Interpersonal skills

Organisational skills

Time management

Attention to detail

Education

GCSE English

GCSE Mathematics

Tools

Microsoft Office

Word

Excel

Job description

OEG Job Advert - Operations Administrator

Company Overview

OEG is a leading energy solutions business, providing mission-critical infrastructure assets and services to the global offshore energy industry. Through our specialist divisions - topside, marine, subsea, logistics and industrials, we are a pivotal link in the global offshore energy project chain, ensuring our customers’ projects are delivered safely, reliably and efficiently.

Location

• Cairnrobin, Aberdeen, United Kingdom.

Core Purpose

• Work closely alongside the Chemical Process and Sales & Rental Co-ordinators to ensure customer requirements are met.
• Liaise with internal operations and external clients over the hire and off hire of units and ensure databases are up to date.

Key Responsibilities and Accountabilities

• Process customer orders accurately and efficiently, liaising with the Yard Co-ordinator to obtain unit numbers and other required information.
• Monitor and track asset movements using the company's fleet management system.
• Complete all on-hire and off-hire documentation in a timely manner.
• Coordinate daily movement reports for external clients to support accurate and timely monthly invoicing.
• Generate and upload cleaning certificates, ensuring all records are maintained correctly.
• Welcome and assist drivers arriving on site, providing a professional point of contact.
• Maintain effective communication with colleagues across departments to ensure a smooth and efficient workflow.
• Participate in all required training to maintain competency and support continuous professional development.
• Provide cover for the Chemical Process and Sales & Rental Co-ordinators during periods of annual leave or absence, as directed by management.
• Undertake any other reasonable duties required to support the operational needs of the business.

QHSE Responsibilities

To have a general understanding of the areas of our QHSE Management System and OEG’s QHSE aims and objectives that are relevant to the role.

Comply with the requirements of OEG Energy Group Policies and the responsibilities within the wider QHSE Management System.

Promoting:

• a proactive health and safety culture focussed on the prevention of work-related injury or ill health and continual improvement in our processes / performance.

Skills and Experience

• Excellent verbal, written and telephone communication skills.
• Proficient in Microsoft Office, with a good working knowledge of Word and Excel.
• Strong communication and interpersonal skills, with the ability to build effective working relationships.
• Excellent organisational and time management skills, with the ability to prioritise tasks and manage a busy workload.
• High level of accuracy and attention to detail, ensuring work is completed to a consistently high standard.

Qualifications

• GCSE (or equivalent) in English at Grade C/4 or above.
• GCSE (or equivalent) in Mathematics at Grade C/4 or above.

We are an equal opportunity employer committed to a fair and inclusive recruitment process for all applicants.