Operations Assistant

NHS Jobs; Cheltenham; In loco; GBP 21.000 - 28.000; Tempo pieno

Descrizione del lavoro

NHS Jobs is seeking an administrator to support practice operations at our Cheltenham site. The post holder will perform site inductions, archiving, stock management, typing, and general admin across the care navigation and administration teams.

Responsibilities include note taking for meetings, generating reports from SystmOne, maintaining asset registers, and assisting the management team with policy reviews and CI initiatives. The role involves frontline reception duties.

Mansioni

• Give Site Inductions to new staff members, contractors, locums, and visitors
• Archiving and Destruction of paperwork according to the retention schedule
• Assist with stock management and rotation for clinical and non-clinical items
• Undertake typing, photocopying and administration duties
• Attend meetings as a note taker as required ensuring that notes are of a high standard.
• Running reports from SystmOne as requested and actioning those reports (e.g. calling patients to invite them for an appointment)
• Support with facilities management including workplace inspections, fire checks, premises audits
• Prepare agendas and produce minutes for PPG Meetings
• Support the Care Navigation and Administration teams, by spending time on front reception, answering phone calls and electronic communications, and undertaking administration duties.
• Support the Management Team as required with projects, systems and procedures
• Support the Management Team in the reviewing and updating of practice policies and procedures
• Support the Management Team with Continuous Improvement (CI) and change initiatives
• Manage asset registers as directed by the Management Team

Descrizione del lavoro

The following are the core responsibilities of the postholder. There may be, on occasion, a requirement to carry out other tasks. This will be dependent upon factors such as workload and staffing levels:

• i. Give Site Inductions to new staff members, contractors, locums, and visitors
• ii. Archiving and Destruction of paperwork according to the retention schedule
• iii. Assist with stock management and rotation for clinical and non-clinical items
• iv. Undertake typing, photocopying and administration duties
• v. Attend meetings as a note taker as required ensuring that notes are of a high standard.
• vi. Running reports from SystmOne as requested and actioning those reports (e.g. calling patients to invite them for an appointment)
• Support with facilities management including workplace inspections, fire checks, premises audits
• Prepare agendas and produce minutes for PPG Meetings
• Support the Care Navigation and Administration teams, by spending time on front reception, answering phone calls and electronic communications, and undertaking administration duties.
• Support the Management Team as required with projects, systems and procedures
• Support the Management Team in the reviewing and updating of practice policies and procedures
• Support the Management Team with Continuous Improvement (CI) and change initiatives
• Manage asset registers as directed by the Management Team