Operations Assistant

NHS Jobs; Barnsley; Presencial; GBP 24 000 - 32 000; Tempo integral

Resumo da oferta

NHS Jobs in Barnsley is seeking an administrative professional to provide day-to-day support to the Practice Manager and to coordinate meetings, appraisals, agendas, minutes and interviews. The role involves preparing reports, surveys and correspondence, maintaining accurate records, and supporting governance and CQC related work.

You will keep staff records up to date, arrange inductions and DBS checks, organise staff training, and ensure actions from ICB/PCN are completed.

Responsabilidades

• Provide day-to-day support to the Practice Manager
• Coordinate meetings, appraisals, agendas, meeting minutes and job interviews
• Prepare reports, complete surveys, spreadsheets and correspondence
• Maintain accurate records and documentation
• Support governance and CQC related work
• Ensure all staff records are kept up to date
• Organise inductions and DBS processing for new staff
• Arrange training and training bookings for staff
• Complete actions from ICB/PCN to stay up to date
• Distribute information to staff to keep everyone informed
• Build effective working relationships with staff, patients and external agencies
• Work with the Patient Services Lead to meet patient needs
• Communicate professionally in person, by email and phone
• Order supplies or equipment as needed
• Lead a small team with regular meetings to ensure smooth operation
• Ensure adherence to practice policies and data protection guidelines
• Maintain confidentiality under GDPR and NHS guidelines
• Keep own training up to date and undertake required training
• Take on other duties as delegated by Practice Manager, management team or partners

Descrição da oferta de emprego

• Provide day to day support to the Practice Manager
• Co-ordinate meetings, appraisals, agendas, meeting minutes and job interviews
• Prepare reports, complete surveys, spreadsheets and correspondence
• Maintain accurate records and documentation
• Support with any governance and CQC related work
• Ensure all staff records are kept up to date
• Work with staff teams to ensure new staff members have references and any other documentation needed for their start date including an induction plan. Also apply for DBS checks where necessary
• Update and organise any training needed for staff, including booking staff onto any training that they may need for their role.
• Complete any actions that may be needed from the ICB/PCN to ensure they are up to date
• Send out any email information that may be needed for all staff or certain team members, so that they are kept up to date
• Develop effective working relationships with staff, patients and any external agencies
• Work with the Patient Services Lead to ensure patients needs are met
• Communicate professionally both in person and via email and telephone
• Ordering any supplies or equipment when needed to ensure we always have what is needed.
• To lead a small team, ensuring that they have regular meetings to ensure that the team is working well.
• Ensure that they adhere to all practice policies and procedures
• Manintain confidentiality at all times in accordance with GDPR, the data protection act and NHS guidelines.
• Ensure their own training and development is up to date and complete any training where necessary
• Undertake any other duties that are appropriate to the role as delegated to them by the Practice Manager, management team or the partners.