Operations Administrator

TN United Kingdom; London; On-site; GBP 25,000 - 35,000; Full time

Job summary

An established industry player is seeking an Operations Administrator to join their Professional Services Team. This dynamic role involves providing essential administrative support, managing financial processes, and ensuring smooth operations within the Department of Mathematics. The ideal candidate will be proactive, organized, and possess excellent communication skills, with a strong background in financial administration and event management. This position offers a unique opportunity to contribute to a renowned institution while enjoying a generous benefits package, including extensive holiday leave and a supportive work environment. If you thrive in a collaborative setting and are eager to make an impact, this role could be the perfect fit for you.

Benefits

41 days holiday

Annual leave purchase scheme

Defined benefit pension scheme

Cycle to work scheme

Enhanced maternity/paternity/adoption pay

Employee assistance programme

Discounted medical insurance

Qualifications

• Experience in administrative support in a busy office environment.
• Knowledge of financial processes and regulations.

Responsibilities

• Provide professional services to the Department of Mathematics.
• Oversee event management and financial reporting.

Skills

Administrative Support

Financial Processes Knowledge

Event Management

Communication Skills

Microsoft Office (Word, Excel, Outlook)

Numeracy Skills

Time Management

Education

A Level or Equivalent

Tools

UCL’s MyFinance System

Records Management Systems

Job description

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The Faculty provides a base for a number of research centres and institutes: these facilitate in-depth and interdisciplinary research through collaboration between experts within MAPS, and in related areas such as Engineering Sciences and Life Sciences. These include:

1. The London Centre for Nanotechnology
2. Centre for Planetary Science
3. Institute for Materials Discovery
4. The Thomas Young Centre

This role is working within the Professional Services Team in the Department of Mathematics, which sits within the MAPS Faculty. The department has internationally recognised research groups in pure and applied analysis; fluid mechanics; mathematical physics; geometry and topology; algebra, number theory and combinatorics; mathematical modelling in biology, finance, industry and society.

Main purpose of the job

The Operations Administrator will work alongside colleagues to provide professional services to the Department. The professional services team are responsible for the day to day running of the department, including Finance, HR, research and education support, events and space planning.

About you

The successful candidate will be educated to A level standard, or equivalent, or having acquired equivalent vocational/commercial knowledge and experience of working in this area. They will have experience of providing administrative support in a busy office environment, knowledge of financial processes and regulations associated with general financial administration, and proven experience of providing effective financial support, including the experience of online financial systems such as UCL’s MyFinance System, and experience of providing financial reporting. They will have the proven ability of overseeing event management, and knowledge of GDPR requirements. They will have an excellent level of literacy and oral and written communication skills and an advanced skill level using Microsoft Office, especially Word, Excel and Outlook. They will have a high level of numeracy, with the ability to understand and interpret figures and statistics, and undertake standard calculations such as VAT.

The successful candidate will also have proven experience of working as a creative and proactive member of a team, and proven consistent ability to meet tight deadlines, and to manage one’s own workload with effective prioritisation, organisation and time management skills.

An outstanding candidate will have experience of working in a HEI, or similarly complex organisation. They will have experience of using records management systems within an institution, and experience of servicing meetings, including planning, liaising with chair to create agenda, taking and producing minutes, and managing committee papers.

For the full spectrum of duties and responsibilities as well as essential and desired criteria, please refer to the Further Particulars document attached to this advert.

If you have any queries regarding the vacancy or the application process, please contact Anna Rutherford.

Informal enquiries may be addressed to Soheni Datta.

We particularly welcome female applicants and those from an ethnic minority, as they are under-represented within UCL at this level.

What we offer

As well as the exciting opportunities this role presents, we also offer some great benefits, some of which are below:

1. 41 days holiday (27 days annual leave, 8 bank holiday, and 6 closure days)
2. Additional 5 days’ annual leave purchase scheme
3. Defined benefit career average revalued earnings pension scheme (CARE)
4. Cycle to work scheme and season ticket loan
5. Enhanced maternity, paternity and adoption pay
6. Employee assistance programme: Staff Support Service
7. Discounted medical insurance - visit to find out more.