Operations Administrator

Checkout Ltd; Greater London; Hybrid; GBP 35,000 - 55,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

Checkout.com is hiring an Operations Administrator in London to manage and optimise our operations platform across care, onboarding, and related functions. You will configure users, roles and workflows, collaborate with support and IT, and drive efficiency using AI tooling and automation.

The role requires strong analytical and communication skills, plus experience in a fast-paced ops environment. We offer a hybrid working model with three days in the office, and opportunities to impact a global

Qualifications

• Experience in a fast-paced operations environment.
• Strong analytical and problem-solving abilities.
• Excellent verbal and written communication skills.
• Strong organisational skills and the ability to manage multiple tasks.

Responsibilities

• Configure and administer the Operations Platform (creation and maintenance of user accounts, roles, permissions and workflows).
• Configure and manage system fields, workflows, routing, automation, etc.
• Utilise AI tools to drive efficient configuration and clean architecture (Configuration as Code).
• Monitor system performance and troubleshoot issues to ensure optimal operation.
• Integrate the solution with other software and platforms (e.g. chat tools) to streamline operations.
• Analyse data to identify trends and opportunities to improve efficiency.
• Develop and update training materials, documentation and user guides.
• Collaborate with customer support, IT, and other departments to implement solutions.
• Propose and implement process improvements to enhance efficiency and effectiveness of the support team.
• Ensure the Operations Platform is configured in compliance with company policies and industry regulations.

Skills

Fast-paced operations

Analytical thinking

Communication skills

Organisational skills

Operations platform workflows

Operations Administrator experience

Tools

Zendesk

Freshdesk

Fin platform

Configuration as Code

Job description

Company Description

We’re Checkout.com. You might not know our name, but companies like eBay, Spotify, Klarna, Uber, and Sony do, because we’re behind many of the digital experiences you use every day.

We are where the world checks out, enabling over 10 billion transactions yearly for more than one billion global shoppers.

Whether you want to book a holiday, order food, renew a subscription, or check out online, there’s a good chance our tech powers the payments behind the scenes. Our platform helps the most ambitious businesses deliver effortless digital experiences, at scale.

If you want to do career-defining work, you’ve come to the right place. We move fast, think globally, and believe great teams are built by hiring exceptional people with conviction, curiosity, and the desire to make an impact.

With 20 offices across six continents and London as our HQ, we’re shaping the future of fintech – and we’re just getting started.

As an Operations Administrator at Checkout.com, you will be responsible for managing and optimising our operations platform. The ideal candidate will be responsible for the configuration, administration, and overall functionality of the platform to ensure efficient and effective operations across various business functions: care, onboarding, etc. This role requires technical expertise in configuring platforms, stakeholder management, and the ability to collaborate with various cross-functional teams to enhance our customer support capabilities.

Requirements:

• Configuration and administration, including creation and maintenance of user accounts, roles, permissions and workflows in an Operations Platform (i.e Zendesk, Fin, Freshdesk, or other platform which requires administrative configuration)
• Configure and manage system fields, workflows, routing, automation, etc
• Utilise AI tools such as Claude Code to drive efficient development and clean architecture of the platform’s configuration (our Platform’s setup will be declared and deployed with Configuration As Code)
• Monitor system performance and troubleshoot issues to ensure optimal performance
• Integrate the solution with other software and platforms (e.g. chat tools) to streamline operations
• Analyse data to identify trends, areas for improvement, and opportunities to enhance operational efficiency
• Develop and update training materials, documentations and user guides
• Collaborate with customer support, IT, and other departments to understand business needs and implement solutions
• Propose and implement process improvements to enhance the efficiency and effectiveness of the support team
• Ensure the Operations Platform is configured and used in compliance with company policies and industry regulations

Qualifications:

• Experience in a fast paced operations environment
• Strong analytical and problem-solving skills to troubleshoot issues and identify root causes
• Excellent verbal and written communication skills
• Strong organisational skills with the ability to manage multiple tasks and projects simultaneously
• Strong understanding of operation platform workflows and processes
• Preferred experience as an Operations Administrator or in a similar role

Additional Information

Bring all of you to work

We create the conditions for high performers to thrive, through real ownership, fewer blockers, and work that makes a difference from day one.

Here, you’ll move fast, take on meaningful challenges, and be recognized for the impact you deliver. It’s a place where ambition gets met with opportunity, and where your growth is in your hands.

We work as one team, and we back each other to succeed. So whatever your background or identity, if you’re ready to grow and make a difference, you’ll be right at home here.

It’s important we set you up for success and make our process as accessible as possible. So let us know in your application, or tell your recruiter directly, if you need anything to make your experience or working environment more comfortable.

Life at Checkout.com

We understand that work is just one part of your life. Our hybrid working model offers flexibility, with three days per week in the office to support collaboration and connection.

Curious about what it’s like to be part of our team? Visit our Careers Page to learn more about our culture, open roles, and what drives us.

For a closer look at daily life at Checkout.com, follow us on LinkedIn and Instagram.