Operations Administrative Assistant

The University of Manchester; Manchester; On-site; GBP 21,000 - 32,000; Full time

Benefits offered by this job

Generous employer pension contribution

Christmas closure across all dept.

Purple Place employee discount

Job summary

The University of Manchester in Manchester is seeking an proactive Operations Administrative Assistant to provide comprehensive administrative support for departmental staff and activities across the School of Engineering.

Working within the School Operations team, the post holder will support day-to-day operational business needs and undertake a wide range of tasks to enable the delivery of a robust and efficient administrative support function.

Qualifications

• Experience of working with administrative processes within a customer facing office environment.
• Good organisational skills and be able to prioritise work in a busy environment to meet deadlines.
• Be a constructive team player and able to work collaboratively as well as being flexible and responsive to customer needs.
• Excellent oral and written communication skills and be able to interact professionally.
• Demonstrate digital literacy with the ability to use IT software and systems.

Responsibilities

• Provide comprehensive administrative support for departmental staff and activities across the School.
• Support day-to-day operational business needs.
• Undertake a wide range of tasks to enable the delivery of a robust and efficient administrative support function.
• Liaise and communicate effectively and professionally with academic, administrative and external stakeholders at all levels.

Skills

Customer facing

Organisational skills

Team player

Communication skills

Digital literacy

Job description

The School of Engineering is looking to appoint a dynamic and proactive Operations Administrative Assistant to provide comprehensive administrative support for departmental staff and activities across the School.

Operating as part of the School Operations team, the post holder will support day-to-day operational business needs and undertake a wide range of tasks to enable the delivery of a robust and efficient administrative support function. This is a dynamic and demanding role requiring considerable flexibility, strong prioritisation skills and the ability to liaise and communicate effectively and professionally with academic, administrative and external stakeholders at all levels.

You will be responsible for:

• Provide comprehensive administrative support for departmental staff and activities across the School.
• Support day-to-day operational business needs.
• Undertake a wide range of tasks to enable the delivery of a robust and efficient administrative support function.
• Liaise and communicate effectively and professionally with academic, administrative and external stakeholders at all levels.
• Support wider operational needs across the School.

We welcome candidates who bring diverse perspectives, experiences, and approaches to their work.

About You

We encourage applications from individuals with a wide range of backgrounds and experiences. You should demonstrate:

Essential Criteria

• Experience of working with administrative processes within a customer facing office environment.
• Good organisational skills and be able to prioritise work in a busy environment to meet deadlines.
• Be a constructive team player and able to work collaboratively as well as being flexible and responsive to customer needs.
• Excellent oral and written communication skills and be able to interact professionally.
• Demonstrate digital literacy with the ability to use IT software and systems.

We value transferable skills and real-world experience as much as formal qualifications.

Our benefits include:

• Generous employer pension contribution
• Christmas closure across all departments outside of annual leave and bank holidays
• Purple Place employee discount platform

For more information, please see University of Manchester Benefits . You can also find information on our Flexible and Hybrid working here .

The School of Engineering is strongly committed to promoting equality and diversity, including the Athena SWAN Charter for gender equality in higher education. The School recognises its good practice in relation to gender, including flexible working arrangements, family-friendly policies, and support to allow staff to achieve a good work-life balance. Appointment will always be awarded on merit.

We are an open place of enquiry and challenge. We embrace and celebrate difference, diversity and debate, and we pride ourselves on being a place of education, learning and community where we are able, within the law, to question and test received wisdom, express new ideas and explore controversial or unpopular topics and opinions. Find out more from our Freedom of Speech Policy

Please be aware that due to the number of applications we unfortunately may not able to provide individual feedback on your application.

Please note that we are unable to respond to enquiries, accept CVs or applications from Recruitment Agencies.

Any recruitment enquiries from recruitment agencies should be directed to [e-mail] .

Any CV's submitted by a recruitment agency will be considered a gift.

Enquiries about the vacancy, shortlisting and interviews:

Name: Nicholas Bell

Email: [e-mail]

General enquiries:

Email: [e-mail]

Technical support:

Jobtrain: https://knowledge.jobtrain.co.uk/jobseeker [knowledge.jobtrain.co.uk]

This vacancy will close for applications at midnight on the closing date.

Please see the link below for the Further Particulars document which contains the person specification criteria.