Operations Administration Assistant

Schools’ Choice; Belper CP; On-site; GBP 22,000 - 27,000; Full time

Job summary

Vertas is seeking a dedicated Administration Assistant to join our Office Team in Matlock. The role is 37.5 hours per week, Monday to Friday, 08:30–16:30, with some flexibility, across 52 weeks of the year.

You will support day-to-day operations and ensure high standards of service. The successful candidate will have administrative experience, be IT literate, proficient with Microsoft Office (especially Excel), and a strong communicator with good prioritisation skills.

Qualifications

• Previous administrative experience is essential.
• Proficient in Microsoft Office, especially Excel.
• IT literate and able to work independently.
• Strong communication and organizational skills.
• Team player with service focus.

Responsibilities

• Support day-to-day operational activities (emails, documentation, etc).
• Process invoices, manage billing queries and maintain accurate financial records.
• Use of different systems and Microsoft Office accurately and efficiently.
• Communicate professionally and promptly with internal and external stakeholders.
• Manage a busy workload and prioritise multiple tasks.

Skills

Administrative experience

Communication

Time management

Independent work

Team player

Adaptability

Tools

Microsoft Office

Excel

Job description

We are looking for a dedicated and hard-working Administration Assistant, who enjoys administrative tasks, collaborating with others and is dedicated to delivering an exceptional service.

Vertas is looking for a dedicated Operations Administration Assistant to join our Office Team, working 37.5 hours per week.

Who are Vertas? Vertas delivers trusted, integrated facilities management solutions across Great Britain. Our team of 5,000 colleagues provides a comprehensive range of facilities services, including administration, cleaning, catering, property design, recruitment, transport, and environmental management. You'll find us putting the customer at the heart of everything we do, while prioritising our colleagues' health, safety and wellbeing.

About the Role

Based at County Hall, Matlock (DE4), you will be working 37.5 hours per week, Monday - Friday 08:30-16:30 (some flexibility may be provided) for 52 weeks of the year. You'll play a key role in the office operating efficiently, maintaining high standards that meet our expectations and delight our customers.

£24,945.57 Per Annum.

UK Driving License and own vehicle.

Your responsibilities will include:

• Supporting day-to-day operational activities (emails, documentation, etc)
• Processing invoices, managing billing queries and maintaining accurate financial records
• Use of different systems, and Microsoft Office accurately and efficiently
• Communicating professionally and promptly both internally and externally with a range of people
• Managing a busy workload and the ability to prioritise a multitude of tasks

Who are we looking for?

• Previous administrative experience is essential
• Confident using Microsoft Office, especially Excel, and must be IT literate.
• Ability to work independently and efficiently
• Great communication skills and experience in similar cleaning setting
• A team player providing an excellent service across the Vertas Group
• The ability to make the best decisions with Vertas in mind
• The ability to adapt and respond to change in a growing organisation

What You'll Bring

• A passion for administration and customer service
• Excellent organisational and time-management skills.

The right to work in the UK.