Operations Admin Coordinator - Growth & Project Support

Mewies Engineering Consultants Ltd; Leicester; On-site; GBP 26,000 - 34,000; Full time

Benefits offered by this job

25 days' annual leave, plus birthday

Company pension scheme

Private medical insurance

Life assurance

Employee Assistance Programme (EAP)

Paid professional membership

Job summary

MEC is seeking an Admin Co-Ordinator to join our Leicester office as part of our Midlands operations. This role supports project administration, client liaison, budgeting and invoicing while coordinating with other technical teams.

You will work with the Finance and Marketing Managers, handle correspondence, and contribute to improving efficiency. The role requires strong MS Office skills, professional communication, and a proactive, team-oriented attitude.

Qualifications

• Previous experience of corresponding professionally with external organisations.
• Demonstrable relevant experience as a co-ordinator/administrator.
• Excellent written and verbal skills, particularly report writing and client liaison.
• Excellent Microsoft Office skills (including Word, Excel, PowerPoint, Outlook).
• Must be able to work both independently and as part of a team; interface with multiple offices.
• Mentoring/supervision of trainee staff to develop knowledge and skills.
• Hold full clean driving licence and have own private car with insurance for business use.

Responsibilities

• Preparation of correspondence and reports, printing, scanning and documenting.
• Submissions to clients and applications to statutory authorities and other third parties; coordinate supporting docs and design information.
• Pro-active communication with clients, staff and statutory bodies including Building Control, NHBC, Planning Authorities, Highway Authorities, Environment Agency, Statutory Undertakers.
• Internal administrative processes for client, supplier and project management, printing, staff expense claims.
• Company performance reports for Directors and other senior staff.
• Processing sales invoices and credit notes; preparation and issue of sales invoices.
• Chasing debtors and updating trackers; liaising with clients and accounts teams.
• Support on marketing matters as required; diary and calendar organisation.
• Purchasing of products and services; answering telephone messages.
• Ensure office is neat and staff areas are maintained; undertake other duties as required.

Skills

External liaison

Report writing

Teamwork

Independent work

Tools

Microsoft Office

Job description

MEC is seeking an Admin Co-Ordinator to join our Leicester office as part of our Midlands operations. This role supports project administration, client liaison, budgeting and invoicing while coordinating with other technical teams.

You will work with the Finance and Marketing Managers, handle correspondence, and contribute to improving efficiency. The role requires strong MS Office skills, professional communication, and a proactive, team-oriented attitude.