Operational Support Advisor

Bupa UK; Salford; Hybrid; GBP 23,000 - 29,000; Full time

Benefits offered by this job

25 days holiday (pro rata)

Bupa Health Insurance as a benefit

Enhanced pension plan and life cover

Travel cost support (season ticket/ Cy

Gympass discounts

Online discounts

Job summary

Bupa in Salford is hiring an Operational Support Adviser to join UK Wellbeing Support Services. This hybrid, full-time role covers shifts from early morning to evenings as part of a rota, aiming to support customer facing colleagues and deliver high-quality service to Health Clinics, Insurance Customers, Clients, Partners and Providers.

You will handle administrative tasks, data input, invoices, real-time webchat support for clinicians, and ensure compliance with Data Protection and regulatory

Qualifications

• Experience in a customer services environment.
• Proficient with Windows-based packages.
• Ability to type while speaking (talk and type).
• Strong communication skills (verbal & written).
• Excellent time management under pressure.
• Able to work independently within protocols.
• Flexible to shift patterns including evenings/weekends/public holidays.

Responsibilities

• Undertake general administrative and customer service duties, e.g., mailboxes, data input, invoicing.
• Handle internal webchat queries in real time for clinicians/practitioners and arrange appointments.
• Respond professionally to telephone and webchat enquiries, ensuring SLAs are met.
• Follow documented guidelines including GDPR and Access to Medical Records Act 1988.
• Ensure compliance with Quality Assurance, Privacy and Governance standards.
• Work with peers to analyse practices and improve services and revenue streams.
• Maintain up-to-date knowledge of Bupa’s products, policies and procedures.

Skills

Customer service

Windows

Typing

Excellent communication

Time management

Initiative

Adaptable

Tools

(none)

Job description

Operational Support Adviser

Bupa Place, Salford Quays, Manchester
Remote/Hybrid working / 1 day per month in the office
Fixed Term Contract 12 months - Full Time / 37.5hrs per week
£25,978 + Fantastic Benefits
Shifts between the hours of 5:30am -10pm
We make health happen.

Job Description

Working in our UK support functions you’ll play a key part in helping our customer facing colleagues deliver exceptional standards of customer service and patient care. No matter your role, you’ll have an opportunity to do work that matters. Making a difference to the lives of our customers each and every day.

You will work as part of a team covering a variety of shifts on a rota basis including evenings, weekends and public holidays to ensure these service lines are covered and that customer demand is met. The role is hybrid working, therefore flexibility to work both in a remote and office environment is required. You will also contribute to the provision of a high-quality service to Bupa Health Clinics & UK Insurance Customers, Clients, Partners and Providers by working closely with operational staff members within Wellbeing Support Services at all levels.

How You’ll Help Us Make Health Happen

• Undertake general administrative and customer service duties as required e.g., managing mailboxes, data inputting, raising and payment of invoices.
• Handling internal webchat queries in real time supporting our clinicians/practitioners, arrange appointments for relevant teams and process inventory tasks in an effective and timely manner.
• Respond professionally to all telephone and external webchat enquiries, dealing with these in an appropriate manner ensuring that all queries are dealt with fully, efficiently and in line with Service Level Agreements.
• To work within operational process and procedure, following documented guidelines including General Data Protection Regulations and Access to Medical Reports Act, 1988 and other relevant regulations.
• Ensure compliance with operational control standards e.g. Quality Assurance standards, Privacy and Clinical Governance. Work within frameworks as set out by regulatory bodies, such as the Care Quality Commission.
• To continually work with peers and team manager to analyse existing working practises, to identify ways of improving the service and enhancing the customer journey and revenue streams.
• Adhere to and demonstrate an up-to-date knowledge of Bupa’s products, policies and procedures.
• To proactively resolve all queries/incidents at point of contact or elevate concerns/complaints/incidents to the relevant service line, ensuring these are documented within our Complaints/Incident Management System; Datix.

Key Skills / Qualifications Needed For This Role

• Previous experience of working in a customer services environment and demonstrates strong customer focus skills.
• PC literate with good knowledge of Windows based packages.
• Must have the ability to combine talking and typing skills.
• Excellent communication skills
• Time management skills and the ability to work quickly and accurately in a pressurised environment.
• Ability to work on own initiative and make decisions within the protocols set down with minimal supervision.
• Be adaptable and flexible with the ability to learn new skills and adapt to a changing environment.

Benefits

Our benefits are designed to make health happen for our people. Viva is our global wellbeing programme and includes all aspects of our health – from mental and physical, to financial, social and environmental wellbeing. We support flexible working and have a range of family friendly benefits. Joining Bupa in this role you will receive the following benefits and more:

• Equivalent to 25 days holiday per year, increasing through length of service, with option to buy or sell.
• Bupa Health Insurance as a benefit in kind
• An enhanced pension plan and life insurance
• Support with travel costs via a season ticket loan or cycle2work.
• Discounted access to online gym sessions through Gympass
• Various other benefits and online discounts

Why Bupa?

We’re a health insurer and provider. With no shareholders, our customers are our focus. Our people are all driven by the same purpose – helping people live longer, healthier, happier lives and making a better world. We make health happen by being brave, caring and responsible in everything we do.

We encourage all of our people to “Be you at Bupa”, we champion diversity, and we understand the importance of our people representing the communities and customers we serve. That’s why we especially encourage applications from people with diverse backgrounds and experiences.

Bupa is a Level 2 Disability Confident Employer. This means we aim to offer an interview/assessment to every disabled applicant who meets the minimum criteria for the role. We’ll make sure you are treated fairly and offer reasonable adjustments as part of our recruitment process to anyone that needs them.

Time Type

Full time

Job Area

Administration

Locations

Bupa Place