Onsite Construction Office Manager – Norwich

Mace; Norwich; On-site; GBP 28,000 - 36,000; Full time

Job summary

Mace Construct Limited in Norwich is seeking an Office Manager to run the onsite office on a large-scale construction project. You will coordinate admin activities, manage suppliers, and support the project team to ensure smooth daily operations.

The role requires strong IT skills, experience in construction office management, and excellent communication. The position offers a full-time, onsite role with potential for flexible/hybrid options where suitable.

Qualifications

• Excellent IT skills covering Access, Excel, Word, Outlook.
• Knowledge and use of office management systems.
• Office Manager experience in a Construction environment.
• Strong written and oral communication skills.
• Experience in building lasting client relationships and providing support to strong, motivated teams.

Responsibilities

• Ensuring all team members are aware of administration processes, to ensure the office runs efficiently and smoothly.
• Arrange accounting facilities with suppliers of couriers, printing, stationery, PPE and signage.
• Handle mobile phone issues for the project team, order handsets/accessories as required.
• Book meeting rooms for all meetings and arrange refreshments/lunches for client/external meetings.
• Create agendas; minute taking, chasing actions and distributing minutes.
• Order and maintain toner for printers.
• Coordinate and update monthly progress ratings.
• Manage petty cash and reconciliations for accounts department and recovery.
• Providing monthly reporting - client reporting and contract review.
• Prepare internal and external presentations - monthly team meetings, etc. Update email circulation list for the project.
• Act as main point of contact for admin support and office related queries such as ordering IT equipment, PPE orders, letter heads, business cards etc.
• Arrange new starter set up, HR forms, IT ordering etc.
• Arrange internal and external events.
• Track new starters/leavers, training matrix and CSCS card updates.
• Maintain staff training records and ensuring training is up to date.
• Responsible for booking travel - as requested by team, trains and hotels. Develop effective working relationships with both internal and external stakeholders.
• Performs generic clerical duties for the senior and wider team such as; printing, photocopying, room bookings, filing etc.

Skills

Access

Excel

Word

Outlook

Tools

Office management systems

Job description

Mace Construct Limited in Norwich is seeking an Office Manager to run the onsite office on a large-scale construction project. You will coordinate admin activities, manage suppliers, and support the project team to ensure smooth daily operations.

The role requires strong IT skills, experience in construction office management, and excellent communication. The position offers a full-time, onsite role with potential for flexible/hybrid options where suitable.