Oncology Speciality Co-Ordinator

Hampshire Hospitals Nhs; Basingstoke; On-site; GBP 21,000 - 25,000; Full time

Job summary

Hampshire Hospitals NHS Foundation Trust is seeking an proactive Oncology Administrative Assistant to support the Oncology Admin service. You will handle appointment bookings, data entry, and maintenance of the Oncology database to help clinicians spend more time with patients.

The role involves coordinating referrals, checking letters, and providing general admin support within a fast-paced cancer services environment across HHFT sites.

Qualifications

• Passes in English & Maths GCSE or Equivalent.
• European Computer Driving Licence or valid computer skills course.
• Proven track record on delivering performance deadlines. Admin & clerical experience including using computers to data entry.
• Experience in NHS environment or Cancer Services is desirable.

Responsibilities

• Book all appointments including telephone and face-to-face into the patient booking system.
• E-outcome clinic appointments and ensure actions are completed and patients discharged.
• Check clinic letters and sending.
• Manage incoming e-referrals and route to appropriate clinician in a timely manner.

Skills

Communication skills

Administrative skills

Data entry

Teamwork

Prioritisation

Education

English & Maths GCSE

ECDL / computer skills course

Job description

Job overview

This varied and proactive administrative role will support the Oncology Admin service to deliver best practice, clinical care to Oncology patients across HHFT.

The Oncology service was developed to support patients undergoing treatment.

This role will provide administrative and data support to the team to ensure that the clinicians are spending as much time with patients as possible. This role will be pivotal in developing, managing and maintaining an Oncology database which will be used to deliver safe and effective acute oncology services.

The day-to-day function of the role will include booking appointments, and subsequent follow up appointments, E-outcoming clinic's, and any other data entry as and when required.

Main duties of the job

To book all appointments including telephone and face to face into the patient booking system, e-outcome all clinic's, ensuring any actions are completed and patients discharge appropriately.

Checking clinic letters and sending.

To complete general administrative duties.

Managing incoming e-referrals for the team, ensuring that they are passed to appropriate clinician within a timely manner.

Working for our organisation

Our vision is to provide outstanding care for every patient. Patient care is at the heart of what we do at our three sites: Basingstoke and North Hampshire Hospital, Royal Hampshire County Hospital in Winchester and Andover War Memorial Hospital. Hampshire Hospitals NHS Foundation Trust provides medical and surgical services to a population of approximately 600,000 people across Hampshire and parts of West Berkshire.

Our cultural ambition is to have a culture that places people at the heart of all we do, where we all belong, and where learning, improvement and excellence thrive.

We provide specialist services to people across the UK and internationally. We are one of only two centres in the UK treating pseudomyxoma peritonei (a rare form of abdominal cancer) and we are leaders in the field of tertiary liver cancer and colorectal cancer.

The trust employs more than 9,000 staff and has a turnover of over £500 million a year. As a Foundation Trust, we are directly accountable to our members through the governors. The Council of Governors represent the interests of their constituencies and influence the future plans of the Foundation Trust.

Tackling Climate Change:

Hampshire Hospitals aims to embed sustainability and net zero carbon principles into the delivery of care across all its services. To find out more, search or .

Detailed job description and main responsibilities

Further information about the Trust and this role can be found on the Job Description and Person Specification document attached.

Person specification

Qualifications

Essential criteria

• Passes in both English & Maths GCSE or Equivalent

Desirable criteria

• European Computer driving licence or valid computer skills course

Experience & Knowledge

Essential criteria

• Proven track record on delivering performance deadline. Admin & clerical experience including using computers to data entry.

Desirable criteria

• Experience of working in an NHS environment or Cancer Services

Skills & Ability

Essential criteria

• Excellent communications skills. Excellent Administration skills. Able to concentrate on tasks for long period of time. Good reasoning, analysing and decision making skills, using a variety of resources. Able to work effectively in teams ensuring good relationships with peers and good strong team working ethic. Able to prioritise and manage a heavy pressurised workload in a target driven environment.

Desirable criteria

• Excellent written and verbal skills for report writing and presenting work. Skilled at working with different stakeholders including patients, staff, managers and clinicians.