Speciality Co-Ordinator - Ophthalmology

Hampshire Hospitals NHS Foundation Trust; Winchester; On-site; GBP 24,000 - 33,000; Full time

Benefits offered by this job

In-house training opportunities

Challenging role

Job satisfaction

Job summary

Hampshire Hospitals NHS Foundation Trust seeks a dedicated Specialty Coordinator for the Winchester Ophthalmology Administration Team. You will manage an efficient admin service and support staff while developing supervisory skills.

Enjoy working with a diverse team to deliver high-quality patient care at our Winchester site. The role offers in-house training opportunities and a chance to contribute to service improvement within a respected NHS foundation trust.

Qualifications

• Good standard of education including Maths and English to GCSE grade C.
• Administration experience or background is essential.
• Excellent communication, both verbal and written, is required.

Responsibilities

• Provide and manage an efficient administration service for the Ophthalmology team.
• Supervise the Specialty Administrator and support staff within the team.
• Assist in ensuring the smooth running of the ophthalmology service.

Skills

Excellent communication

Highly organised

Enthusiastic & motivated

Knowledge of RTT & access policy

Microsoft Office experience

Education

GCSE Maths & English (Grade C)

NVQ in Administration or equivalent

Tools

Microsoft Office

Job description

Our cultural ambition is to have a culture that places people at the heart of all we do, where we all belong, and where learning, improvement and excellence thrive.

Job overview

The Ophthalmology Administration Team on our Winchester site are looking for an enthusiastic candidate for the role of Specialty Coordinator. The successful candidate will work with the team to provide and manage an efficient and effective administration service.

The opportunity to develop supervisory skills is available through supervision of the Specialty Administrator and support staff within the team, ensuring the efficient running of the service.

Main duties of the job

What we look for:

• Excellent communication and office administration skills
• Highly organised with the ability to prioritise daily workload autonomously or as part of a team
• Enthusiastic, motivated and experienced in administration
• Knowledge of RTT and access policy
• Microsoft Office experience to a high level

What we Offer:

• A challenging role working with a wide range of staff and patients
• In house training opportunities
• Job Satisfaction

Working for our organisation

Our vision is to provide outstanding care for every patient. Patient care is at the heart of what we do at our three sites Basingstoke and North Hampshire Hospital, Royal Hampshire County Hospital in Winchester and Andover War Memorial Hospital. Hampshire Hospitals NHS Foundation Trust provides medical and surgical services to a population of approximately 600,000 across Hampshire and parts of West Berkshire.

We provide specialist services to people across the UK and internationally. We are one of only two centres in the UK treating pseudomyxoma peritonei (a rare form of abdominal cancer) and we are leaders in the field of tertiary liver cancer and colorectal cancer.

The trust employs over 8,600 staff and has a turnover of over £450 million a year. As a Foundation Trust, we are directly accountable to our members through the governors. The Council of Governors represent the interests of their constituencies and influence the future plans of the Foundation Trust.

Detailed job description and main responsibilities

For further information about this role please see the Job Description document attached.

If you have any further queries, please do not hesitate to contact us.

Person specification

Training and Qualifications

Essential criteria

• Good standard of education including Maths and English to GCSE grade C

Desirable criteria

• Achieved NVQ in Administration or equivalent

Experience and Knowledge

Essential criteria

• Administration experience

Desirable criteria

• Previous NHS administration/system experience

Skills and Ability

Essential criteria

• Excellent communication skills both verbal and written

Desirable criteria

• Demonstration of problem solving and using own initiative

Using AI in Your Application

We support the use of technology to help manage time and improve efficiency, but it is your responsibility to ensure your application is personalised and accurately reflects your own skills, experience and values.

AI tools can be useful when drafting an application, but they should only be used to assist you. The content submitted must be your own work and an authentic representation of your knowledge, abilities and experiences.

Applications that rely heavily on AI-generated content may be rejected. For example, we may receive multiple applications containing identical or generic wording that does not reflect the individual applicant.

The use of AI during assessments, including interviews, is not permitted unless this has been agreed in advance as a reasonable adjustment. For virtual interviews, you may be asked to provide a 360-degree view of the room and confirm that no additional devices are being used. If AI use is suspected during an interview, we may pause the interview, ask questions regarding its use, or adapt our assessment approach.

Working in healthcare requires integrity, honesty and accountability. We expect all applications and assessments to be a genuine reflection of your own experience, knowledge and values.

Our Commitment to Inclusion

We are committed to equality, diversity and inclusion in both the delivery of our services and the recruitment and management of our staff.

We welcome applications from everyone who has the skills, experience and values required for the role, regardless of age, disability, gender reassignment, race, religion or belief, sex, sexual orientation, marriage or civil partnership status, pregnancy or maternity.

Happy to Talk Flexible Working

We are committed to supporting flexible ways of working and will consider all requests for flexible and part-time working wherever service needs allow.

Important Information About Your Application

Recruitment Process

Applications are submitted through our recruitment system, Trac. Following submission, all correspondence relating to your application will be sent from apps.trac.jobs. Please regularly check your inbox, including your junk or spam folders.

Shortlisted candidates will normally be contacted at least five working days before their interview date.

Vacancy Closing Dates

This vacancy may close before the advertised closing date if sufficient applications are received. We therefore encourage you to submit your application as early as possible.

English Language Requirement

In line with Part 7 of the Immigration Act 2016, all applicants must be able to communicate effectively in spoken and written English. This will be assessed during the recruitment process.

Pre-Employment Checks and Probation

Keeping Patients Safe

At Hampshire Hospitals NHS Foundation Trust, patient safety is our highest priority. We recommend that staff are vaccinated against COVID-19 and understand that we continue to care for patients who are COVID-19 positive within our services.

Probationary Period

All new employees will be required to complete a six-month probationary period as part of their employment with the Trust.

Tackling Climate Change:

Hampshire Hospitals aims to embed sustainability and net zero carbon principles into the delivery of care across all its services. To find out more, search