Onboarding Coordinator - Defence

Mace; Wymott; Hybrid; GBP 28,000 - 36,000; Full time

Benefits offered by this job

Car allowance

Hybrid working

Medical health cover

Life insurance

Income protection insurance

Pension scheme

Discretionary salary reviews

Family friendly policies

22 days annual leave + 2 Mace days + 3

Job summary

Mace is seeking an Onboarding Coordinator to join the Defence team in Preston. The role supports a high-profile Defence programme, with hybrid working and a requirement for UK Security Clearance (SC). Early 2027 start.

You will coordinate onboarding, manage schedules, liaise with project teams and external stakeholders, and ensure compliant record-keeping across all pre-employment activities.

Qualifications

• Experience coordinating onboarding or mobilisation in complex programmes.
• Ability to manage multiple workstreams and competing priorities.
• Proven track record maintaining accurate records in compliance-driven environments.
• Excellent communication and stakeholder management skills.
• Strong MS Office skills including Excel, Outlook, Teams and SharePoint.

Responsibilities

• Coordinate onboarding processes for personnel joining the programme.
• Manage onboarding schedules and liaise with project and functional teams.
• Monitor onboarding progress and flag risks or delays to start dates.
• Coordinate security clearance and pre-employment requirements with relevant teams.
• Ensure onboarding documents are completed, validated and recorded.
• Be the main point of contact for new joiners throughout onboarding.
• Maintain onboarding records, trackers and reports.
• Coordinate induction activities and ensure access and equipment.
• Support mobilisation activities and workforce planning.
• Identify opportunities to improve onboarding processes.

Skills

Onboarding coordination

Stakeholder management

Organisation

Discretion

Communication

Tools

Excel

Outlook

Teams

SharePoint

Job description

We are looking to appoint an Onboarding Coordinator to join our Defence team in Preston, supporting the delivery of a high profile and highly regulated Defence programme of national importance. This role requires highly trusted professionals who can operate with discretion, integrity and accountability within a secure environment. Please note:This requirement is expected to commence in early 2027. As a result, candidates may not be contacted immediately after applying; however, all applications will be carefully reviewed and considered. Due to the security requirements associated with the role, candidates must be eligible to obtain and maintain UK Security Clearance.

You’ll be responsible for:

• Coordinating the onboarding process for personnel joining the programme, ensuring all pre-start activities are completed on time.
• Managing onboarding schedules and working closely with project teams, functional teams and external stakeholders to support mobilisation requirements.
• Monitoring and tracking onboarding progress, highlighting risks, delays and issues that may impact start dates
• Coordinating security clearance, compliance and other pre-employment requirements with relevant teams.
• Ensuring all onboarding documentation is completed, validated and recorded in accordance with programme requirements.
• Acting as a key point of contact for new joiners throughout the onboarding process, providing guidance and support.
• Maintaining accurate onboarding records, trackers and reports.
• Coordinating induction activities and ensuring personnel have the appropriate access, equipment and information required to commence work.
• Supporting programme mobilisation activities and workforce planning requirements.
• Identifying opportunities to improve onboarding processes and the overall onboarding experience.

You’ll need to have:

• Previous experience in onboarding, mobilisation, workforce coordination, project support or programme administration.
• Strong organisational skills with the ability to manage multiple workstreams and priorities simultaneously.
• Experience maintaining accurate records and working within compliance-driven environments.
• Excellent communication and stakeholder management skills.
• Strong Microsoft Office skills, including Excel, Outlook, Teams and SharePoint.
• Ability to handle sensitive and confidential information with discretion.
• Eligibility to obtain and maintain UK Security Clearance (SC).

What’s on offer:

• Car allowance.
• Hybrid working.
• Medical health cover.
• Life insurance.
• Income protection insurance.
• Pension scheme.
• Discretionary annual salary reviews.
• Family friendly policies.
• 22 days annual leave + 2 Mace days + 3 days Christmas shutdown + 1 additional day leave for every 2 years of service + Bank holidays.

Our values

• Safety first - Going home safe and well: We champion a safe, diverse and inclusive working environment, understanding the importance of wellbeing in every team.
• Client focus - Deliver on our promise: We own the quality of deliverables, strategic outcomes and build long term relationships with our clients.
• Integrity - Always do the right thing: We influence positive outcomes within our industry, while always aligning with our compliance obligations.
• Create opportunity - For our people to excel: We champion a continuous improvement culture throughout all activities, inspiring our people and teams to develop.

Mace is an inclusive employer and welcomes interest from a diverse range of candidates.

We are also open to discussing part time, flexible, and hybrid working options if suitable with-in the role.