Onboarding Coordinator - Defence

Mace; Preston; Hybrid; GBP 32,000 - 42,000; Full time

Benefits offered by this job

Car allowance

Hybrid working

Medical health cover

Life insurance

Income protection insurance

Pension scheme

Discretionary annual salary reviews

Family friendly policies

22 days annual leave + 2 Mace days + 3

Job summary

Mace in Preston seeks an Onboarding Coordinator to support a high-profile defence programme, handling pre-start activities, clearances and stakeholder coordination for mobilisation across project teams.

The role requires discretion and compliance with security procedures, with hybrid working and a focus on accurate onboarding records, schedules and effective newcomer support.

Qualifications

• Experience in onboarding, mobilisation or programme administration.
• Strong organisational skills to manage multiple workstreams.
• Experience with compliance/regulatory environments.
• Excellent communication with stakeholders.

Responsibilities

• Coordinating onboarding process for personnel joining the programme, ensuring all pre-start activities are completed on time.
• Managing onboarding schedules and working closely with project teams, functional teams and external stakeholders to support mobilisation requirements.
• Monitoring and tracking onboarding progress, highlighting risks, delays and issues that may impact start dates.
• Coordinating security clearance, compliance and other pre-employment requirements with relevant teams.
• Ensuring all onboarding documentation is completed, validated and recorded in accordance with programme requirements.
• Acting as a key point of contact for new joiners throughout the onboarding process, providing guidance and support.
• Maintaining accurate onboarding records, trackers and reports.
• Coordinating induction activities and ensuring personnel have the appropriate access, equipment and information required to commence work.
• Supporting programme mobilisation activities and workforce planning requirements.
• Identifying opportunities to improve onboarding processes and the overall onboarding experience.

Skills

Onboarding coordination

Mobilisation experience

Stakeholder management

Tools

Excel

Outlook

Teams

SharePoint

Job description

We are looking to appoint an Onboarding Coordinator to join our Defence team in Preston, supporting the delivery of a high profile and highly regulated Defence programme of national importance. This role requires highly trusted professionals who can operate with discretion, integrity and accountability within a secure environment.
Please note: This requirement is expected to commence in early 2027. As a result, candidates may not be contacted immediately after applying; however, all applications will be carefully reviewed and considered. Due to the security requirements associated with the role, candidates must be eligible to obtain and maintain UK Security Clearance.

You’ll Be Responsible For

• Coordinating the onboarding process for personnel joining the programme, ensuring all pre-start activities are completed on time.
• Managing onboarding schedules and working closely with project teams, functional teams and external stakeholders to support mobilisation requirements.
• Monitoring and tracking onboarding progress, highlighting risks, delays and issues that may impact start dates
• Coordinating security clearance, compliance and other pre-employment requirements with relevant teams.
• Ensuring all onboarding documentation is completed, validated and recorded in accordance with programme requirements.
• Acting as a key point of contact for new joiners throughout the onboarding process, providing guidance and support.
• Maintaining accurate onboarding records, trackers and reports.
• Coordinating induction activities and ensuring personnel have the appropriate access, equipment and information required to commence work.
• Supporting programme mobilisation activities and workforce planning requirements.
• Identifying opportunities to improve onboarding processes and the overall onboarding experience.

You’ll Need To Have

• Previous experience in onboarding, mobilisation, workforce coordination, project support or programme administration.
• Strong organisational skills with the ability to manage multiple workstreams and priorities simultaneously.
• Experience maintaining accurate records and working within compliance-driven environments.
• Excellent communication and stakeholder management skills.
• Strong Microsoft Office skills, including Excel, Outlook, Teams and SharePoint.
• Ability to handle sensitive and confidential information with discretion.
• Eligibility to obtain and maintain UK Security Clearance (SC).

What’s On Offer

• Car allowance.
• Hybrid working.
• Medical health cover.
• Life insurance.
• Income protection insurance.
• Pension scheme.
• Discretionary annual salary reviews.
• Family friendly policies.
• 22 days annual leave + 2 Mace days + 3 days Christmas shutdown + 1 additional day leave for every 2 years of service + Bank holidays.

Our values

Safety first - Going home safe and well:

We champion a safe, diverse and inclusive working environment, understanding the importance of wellbeing in every team.

Client focus - Deliver on our promise:

We own the quality of deliverables, strategic outcomes and build long term relationships with our clients.

Integrity - Always do the right thing:

We influence positive outcomes within our industry, while always aligning with our compliance obligations.

Create opportunity - For our people to excel:

We champion a continuous improvement culture throughout all activities, inspiring our people and teams to develop.
Mace is an inclusive employer and welcomes interest from a diverse range of candidates. We are also open to discussing part time, flexible, and hybrid working options if suitable with-in the role.