Office Supervisor

Nhsayrshireandarran; United Kingdom; On-site; GBP 25,000 - 35,000; Full time

Job summary

NHS Ayrshire and Arran is looking for an Office Supervisor for the Medical Imaging Department at University Hospital Crosshouse. This role involves supervision of clerical staff, providing training, and ensuring efficient administrative operations. Candidates should have an HNC in Business Administration or equivalent experience, along with strong IT skills, particularly in MS Office applications, especially Excel.

Qualifications

• Experience in an admin team within the NHS is necessary.
• Excellent standard of IT literacy and MS office applications.
• Ability to work on your own initiative as well as part of a team.

Responsibilities

• Supervision and allocation of work to clerical staff.
• Provide induction to new staff members and monitor training.
• Produce accurate statistics in the absence of the Waiting List Coordinator.

Skills

IT Literacy

Customer Care

Teamwork

Initiative

Education

HNC in Business Administration

Tools

MS Office

Excel

Job description

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NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

Who We Are

NHS Ayrshire and Arran is one of 14 territorial NHS Boards within NHS Scotland.

In support of our core purpose of Working together to achieve the healthiest life possible for everyone in Ayrshire and Arran we are committed to a culture that is Caring, Safe, and Respectful. You will be required to work collaboratively in a safe, caring and respectful way.

To find out more about NHS Ayrshire and Arran please visit our website - NHS Ayrshire & Arran - Home (nhsaaa.net)

Position

An exciting opportunity has arisen for an Office Supervisor based at University Hospital Crosshouse.

What You Will Do

Applications are invited from enthusiastic and highly motivated individuals for the post of Office Supervisor in the Medical Imaging Department at Crosshouse Hospital.

For further information on the role please click the link below to view the job description

Knowledge, Training And/or Experience Required To Do The Job

You should have an HNC in Business Administration or be able to demonstrate experience to an equivalent level and experience of working in an admin team within the NHS is necessary.

You will have an excellent standard of IT literacy and be competent in the use of MS office applications. Familiarity with Excel is necessary in order support the work of the Waiting List Coordinator and be able to produce accurate statistics in their absence.

Day to day duties will include supervision and allocation of work to clerical staff, you will be required to provide induction to new staff members and monitor their training.

Excellent computer skills and customer care is essential as is the ability to work on your own initiative as well as part of a team.

For further information on the requirements for the role please click the link below to view the person specification

Hours

The hours of duty are 18.5 hours per week.

The post is based at University Hospital Crosshouse, travel to other sites will be required though and could be at short notice.

Driving Licence/Car Ownership

A car licence/car ownership is essential to this role.

Informal enquiries to Admin Manager Sarah Wilson on 01563 827101

Additional Information For Overseas Candidates

To work in the United Kingdom, there is a legal requirement for an individual to demonstrate that they have the relevant permission to work in the country. This permission is, without exception, granted by the UK Visa and Immigrations Service. Further information on what NHS Scotland Boards are required to do to check this as well as what your responsibilities include can be found within the attached Candidate Information Pack.

It is ESSENTIAL that you have checked that you either already have an appropriate right to work in the UK or that the post would be eligible to be sponsored BEFORE submitting your application form. The Recruitment Team are unable to answer individual queries at application stage about this, please visit here for further information.

Additional Information For All Candidates

You should apply for this post by completing the application process on JobTrain.

• DO NOT upload a CV as this will not be used for shortlisting purposes.
• Posts close at midnight on the indicated date. Late applications will not be accepted.
• For help to complete an application on JobTrain, please follow this link: https://www.careers.nhs.scot/how-to-apply/application-process/
• To view our accessibility statement, please follow this link: https://www.eess.nhs.scot/jobtrain-accessibility-statement/
• Please note that our correspondence method is by email, therefore please ensure you enter your email address accurately.
• Please check your email regularly (including junk folders) and also your JobTrain account for updates.
• Please contact JobTrain Candidate Support Hub : https://jobseekersupport.jobtrain.co.uk/support/home - for advice and support with any system issues.
• We recommend using the Internet Browser “Google Chrome” or “Microsoft Edge” when using JobTrain.
• Once you have submitted your application form you will be unable to make any amendments.
• Some of our vacancies are for internal candidates only. If you are a staff member, please ensure you update your JobTrain profile to reflect that you are employed by NHS Ayrshire and Arran.
• Please note, for all vacancies where a driving licence is required this must be a full UK/EU/EEA licence.
  
  

NHS Ayrshire and Arran has a legal obligation to ensure that it does not employ any worker who has not been granted the relevant permission to work in the UK. This permission is, without exception, granted by UK Visas and Immigrations. We are required to check the entitlement to work in the UK of all prospective employees, regardless of nationality or job category. Candidates who require a Certificate of Sponsorship can access further information at www.bia.homeoffice.gov.uk

We are unable to provide sponsorship for bank contracts.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Hospitals and Health Care

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