Office Services Assistant

Williams Lea; Newcastle upon Tyne; On-site; GBP 21,000 - 26,000; Full time

Benefits offered by this job

25 days holiday

Private Medical Insurance

Life Assurance

Dental Insurance

Health Assessments

Cycle-to-work scheme

Discounted gym memberships

Referral Scheme

Salary sacrifice schemes

Job summary

Williams Lea is seeking an Office Services Assistant in Newcastle to handle mail, reprographics and general office tasks within the DAC Beachcroft Williams Lea account. The role reports to the Office Manager and requires accurate administration, timely post processing and strong team collaboration.

The position is full-time, permanent, onsite, with a 30-hour week initially 9am-3pm, moving to a weekly 11am-5pm rota. Salary £20,982 per annum with benefits and salary sacrifice options.

Qualifications

• Strong administration skills and fully conversant with Microsoft packages such as Word and Excel.
• Ability to operate at all levels within the organisation.
• Good communication skills and a professional, business-like manner.
• Ability to work under pressure and deliver against timescales.

Responsibilities

• Collection and opening of post within SLA.
• Reprographics Special and Recorded Post processing.
• Ensure that the post deadlines are kept to.
• Reprographics, manual and via DocBuster.
• General maintenance of general office equipment.
• Assisting with moving and transportation of boxes around the office.
• Provide data and report any issues to Office Manager when required.

Skills

MS Word

MS Excel

Administration

Communication skills

Team player

Time management

Tools

DocBuster

Job description

Office Services Assistant Salary: £20,982 per annum (FTE £26,227.50), plus company benefits

Location: Newcastle, NE1 6QF

Contract: Full Time, Permanent

Shifts: 30 hours per week, Monday - Friday, initially 9am-3pm until confident then weekly rota of 11am-5pm with 30 minute unpaid break

Work model: Fully onsite

Purpose of role

The primary focus of the Office Services Assistant will be to deal with requests which come into the Office Services team. The role of the Office Services Assistant is a key position on the DAC Beachcroft Williams Lea account reporting to the Office Manager, the main task of the role includes;

Key responsibilities

• Collection and opening of post within SLA
• Reprographics Special and Recorded Post processing
• Ensuring that the post deadlines are kept too
• Reprographics, manual and via DocBuster
• General maintenance of general office equipment
• Assisting with moving and transportation of boxes around the office
• Provide data and report any issues to Office Manager when required

Personal attributes

• Strong administration skills and fully conversant with Microsoft packages such as Word and Excel
• Ability to operate at all levels within the organisation
• Good communication skills
• Confident and with a professional, business-like manner
• Ability to work under pressure, maintaining accuracy and delivering against timescales
• Team player, consistently in tune with the aims and objectives of the business
• Excellent time management and Organisational skills
• Ability to carry out delegated functions/tasks/projects
• High level of confidentiality in management of staff
• Able to meet deadlines and priorities tasks
• An understanding of an employer's statutory and 'best practice' Health & Safety requirement

Rewards and Benefits

• 25 days holiday, plus bank holidays (pro-rata for part time roles)
• Salary sacrifice schemes, retail vouchers – including our TechScheme which can be used on a range of gadgets such as Smart TVs, laptops and computers or household appliances.
• Life Assurance
• Private Medical Insurance
• Dental Insurance
• Health Assessments
• Cycle-to-work scheme
• Discounted gym memberships
• Referral Scheme

Equality and Diversity

The Company values the differences that a diverse workforce brings to the organisation and will not discriminate because of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race (which includes colour, nationality and ethnic or national origins), religion or belief, sex or sexual orientation (each of these being a “protected characteristic” in discrimination law). It will not discriminate because of any other irrelevant factor and will build a culture that values openness, fairness and transparency. If you have a disability and would prefer to apply in a different format or would like to make a reasonable adjustment to enable you to make an interview please contact us at [e-mail] (we do not accept applications to this email address). View our Privacy Notice https://www.williamslea.com/privacy-statement

Longevity driven by innovation

In a rapidly changing world, the ability to innovate and break new ground drives progress. Williams Lea has harnessed this ability for more than 200 years. Our 5,200+ talented employees worldwide are experts in delivering efficient business processes in complex and highly regulated environments. We’re always progressing. Connecting technology with expertise and strong processes to transform support services. As we enter our third century, we continue helping businesses thrive in a future driven by digitization and virtualization.