Office Secretary / Legal Admin Support

Ronald Fletcher Baker LLP; London; On-site; GBP 25,000 - 35,000; Full time

Job summary

Ein etabliertes Unternehmen sucht einen motivierten Office Secretary / Legal Admin Support, um das Team in der Litigation-Abteilung zu unterstützen. In dieser Rolle sind Sie für die Organisation von Dokumenten, die Kommunikation mit dem Gericht und die Unterstützung der Anwälte verantwortlich. Sie werden in einem unterstützenden und kollaborativen Umfeld arbeiten, das Möglichkeiten zur beruflichen Entwicklung bietet. Wenn Sie eine proaktive Einstellung haben und ein Teil eines dynamischen Teams werden möchten, ist dies die perfekte Gelegenheit für Sie.

Benefits

Wettbewerbsfähiges Gehalt

Berufliche Entwicklungsmöglichkeiten

Unterstützendes Arbeitsumfeld

Qualifications

• Starke organisatorische Fähigkeiten und Aufmerksamkeit für Details.
• Proficient in Microsoft Office Suite, insbesondere Word und Excel.

Responsibilities

• Allgemeine administrative Aufgaben wie Ablage und Dokumentenverwaltung.
• Unterstützung des rechtlichen Personals bei der Dokumentenvorbereitung.

Skills

Organisation

Kommunikation

Detailgenauigkeit

Microsoft Office Suite

Education

Sekundarschule GCSEs

College A Levels oder gleichwertig

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

About Us

Ronald Fletcher Baker is a reputable, Legal 500-recommended law firm specialising in Property Law, Litigation, Employment, Private Client and Family Law. We are dedicated to providing exceptional legal services to our clients. We seek a motivated and enthusiastic Office Secretary / Legal Admin Support to join our team.

Job Overview

You will play a vital role in supporting the administrative functions of our law firm. You will assist with various tasks that ensure the smooth operation of the office and provide essential support to lawyers and other staff members.

You will be working primarily with the Litigation Department, with your work involving assisting with the preparation of Court bundles for hearings and trials, regular correspondence with the Court to progress live legal proceedings, arranging payments of counsel and court fees, and general administrative assistance to the Litigation team.

Key Responsibilities

• Perform general administrative tasks such as filing, photocopying, and scanning documents.
• Manage incoming and outgoing correspondence, including emails and phone calls.
• Assist in maintaining office supplies and inventory, ensuring the office is well-stocked and organised.
• Support legal staff with document preparation and case management.
• Assist with client enquiries and appointment scheduling.
• Dealing with file closing procedures.
• Maintain confidentiality and adhere to legal protocols and standards.
• Opening new files, including completing necessary AML checks/onboarding protocols for new clients.
• Assisting the team with the preparation of Court bundles and other paperwork in proceedings.
• Engaging in correspondence with the Court both via email and telephone to ensure the smooth progression of live proceedings.
• Attending Court hearings/trials with supervisors/solicitors in a support capacity;
• Attending Court to file documents/bundles.
• Organising payments to barristers and the Court / other third parties, and allocating incoming payments from the firm's clients for our legal costs.
• Perform any other duties as required by supervisors or legal staff.

Qualifications

• Secondary school GCSEs and/or College A Levels or equivalent; additional office administration qualifications are a plus.
• Strong organisational skills and attention to detail.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Excellent communication skills, both verbal and written.
• Ability to work independently and as part of a team.
• A proactive attitude and willingness to learn.

What We Offer

• Competitive salary and benefits package.
• Opportunities for professional development and growth within the firm.
• A supportive and collaborative work environment.

***Please note: for legal graduate roles, please refer to our Paralegal vacancies***